**Trustees’ Annual Report for the period From 30 March 2023 To 31 August 2024** ## **Charity name: Botley Youth Club** ## **Charity registration number: 1202554** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The personal and social development of**
**children and young people aged 10 – 17**
**years in Botley and North Hinksey**
**Parish through play and youth work.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Provision of a weekly open access**
**Youth Club (term time only).**
**Botley Youth Club opened on 07 June**
**2023.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees have had regard to the**
**guidance issued by the Charity**
**Commission on public benefit.**| ## **Additional information** ||SORP reference|| |---|---|---| |Contribution made by
volunteers|Para 1.38|**Botley Youth Club is entirely Volunteer**
**led and has been supported by 18 adult**
**Volunteers this year to deliver a fun and**
**inclusive safe space for children and**
**young people. The Youth Club was also**
**supported by a Young Person aged 17.**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Botley Youth Club has delivered a fun**
**and inclusive Youth Club every week**
**during term time at Louie Memorial**
**Pavilion.**
**Botley Youth Club has a membership of**
**100 young people (at 31 July 2024) who**
**enjoy a safe and inclusive environment**
**where they can be themselves and**
**enjoy time with their peers. There is an**
**emphasis on free play and the members**
**enjoy the outdoor space in any weather!**
**Botley Youth Club has held parties at**
**Hallowe’en and Christmas and a fire pit**
**session in May 2024.**
**Botley Youth Club is valued locally by**
**families and parents/carers as a safe**
**space where their children are**
**supported and validated.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Bank Balance at 31 August 2024:**
**£3238.39. This is a comfortable financial**
**position covering costs and giving**
**some leeway for resources.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Botley Youth Club ringfences £1,000 for**
**unexpected expenditure and equipment**
**replacement and repairs.**| |Amount of reserves held|Para 1.22|**0**| |Reasons for holding zero
reserves|Para 1.22|**Botley Youth Club is a small charity with**
**one bank account.**| |Details of fund materially in
deficit|Para 1.24|**0**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Members pay £1 for entry**
**(discretionary).**
**The Tuck Shop generates a 20% profit**
**margin on sweets and drinks.**| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|**In 2025 the Louie Memorial Pavilion will**
**be rebuilt and therefore the Youth Club**
**will be seeking new premises in 2025/26**
**during the rebuild.**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Foundation model constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charitable Incorporated Constitution**
**(CIO) whose only voting members are**
**its charity trustees**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are elected according to a vote**
**by existing Trustees.**
**Ex-Officio Trustee post held for SENCO**
**at Matthew Arnold School.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures||**Health & Safety policy.**| |---|---|---| |adopted for the induction||**Safeguarding and Child Protection**| |and training of trustees|Para 1.51|**policy.**| ## **Reference and Administrative details** |Charity name|Botley Youth Club| |---|---| |Other name the charity uses|| |Registered charity number|1202554| |Charity’s principal address|106 Westminster Way
Botley
Oxford
OX2 0LP| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Diane Long|Chair||| ||Radka Mecheri|Treasurer||| ||MandyZaccheo|Secretary|Appointed 28 Sept 2023|| ||Terri Matthews|||| ||Owen Jones|||| |||||| |||||| |||||| ## **Exemptions from disclosure** ## Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **on behalf of the charity’s trustees** **Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date** **----- Start of picture text -----**
Signature(s)
**----- End of picture text -----**
**Full name(s)** **Position (eg Secretary, Chair, etc)** **Date** **Signature(s) Full name(s)** **Position (eg Secretary, Chair, etc)** **Date** |||||| |---|---|---|---|---| |Botley Youth Club - BYC||||| |||||| |Charity Numbe|
1202554|||| |||||| |**Financial Statement for the year ended 31 August 2024**||||| |||||| |||Bal||| |||B/bwf||Total| |||£|£|£| |Income||||| |||||| |Bank account||391||391| |LMP rent repayment|||2004|2004| |BYC fee/ tuck shop|||2816|2816| |||391|4820|5211| |Donation||||| |||||| |R Webber|||100|100| |A Hogg|||500|500| |||||0| |Cash Float|||60|60| ||||660|660| |||||| |Expense||||| |||||| |Rent|||1075|1075| |BYC Insurance|||344|344| |Tuck Shop|||1070|1070| |Volunteera Refreshments|||63|63| |Miscellaneous|||20|20| ||||2573|2573|