Trustees, Annual Report For the period From Istart datel to end dale Section A Reference and administration details Charity na 2nd Porti5head Scout Grou Other names the charity is known by Registered charity nUrrer (rf any) HQ registratK)n nuner Charity's prinwal address 15Hi hfEld Thive Portj5head Postcode Narrts of the charity trustee5 who nage the charity (Ihose Will be publishgdiD the8nnu wrtofthechanty artdine ehJty RepsrerifWn9 fora stred Cbattty Iwla Trustea Name Office {rf any) Datss acted rf not for wholÈ year Scott B ant Emma Pansh Ja ui Acion Caroline Hill Clive Madder5 Richard Drew Jamos Smith Shaun Pather Chair SeCta Treasurer 13 Names and addRsses of advise loptk)nal infonnation but enwurdged as best practice) (Fbese b&publishedin the annual wrtotÈh& chantyj e of advisor Narr Address 1 Lf100001 114 Seplen*•er 2024)
Section B Structure. govèrnancè and management DeriptIOn of the charitys trusts Type of governing docurrnt The Group's goveming docunEnts a those ofthe The Scout ASSoat)n. They consist of a Royal Charter. vthi¢h in tLtm ge5 authority to the Bye Laws of the A&S0aat)n and The PO. Organi5atv)n and RuS of The So)ul Asso¢iation. {e.g- trust deetl, constf(ution) How the charity is conslf(uted The Group is a twst establi%hed under its rules which are orTYfKJn to all Scouts. le.g. trust, association, cOPany) Tnjstee se5ection EthodS le.g. appointed by. elected by) The Tmstees are appointed in a)rdan wrth the Policy, Organisation and Rules of The Scout Association. Addilwjnal govemance issues lopttonal inforMatn but en¢xJuiaged as best Prac1e) You rn9y Choose to include additK>nal infomiation. where relevaTrt, about.. The Group is managed by the Group Tnjstee Board, the rrmbers are the 'Charty Twslees, of the Scout Group whith i% an edutsth)nal charity. As tharity trustees they are responsib for comptying wth giSlat)n applic2ble lo charties. This indudes the regkstration. keeping proper accounts and making tU$ lo the Chaiity Commission as appropriate_ Policies and procedures adopted for al the induction and training of tru5tees-, bl Iwstee, Gonsideration ol major risks and the systems and procedu$ to manage them The Trustee Board consists of the Chair, Treasurer and 6 Truslees (rncluding 2 Ex Offiw Trustees) and nets every 2 nK>nths. Members of the Twstee Board ¢xJmplete Being a Scouts Trustee leaming within the first 6 mnths of pining the Boarrj. This Group Trustee Board exists to make sure the charity is welranaged, risks are assessed an¢J mrtigated. buildings and equiinEnl are in good order, and everyone follows legal reqUirennts and the organisation's policies and rules. Their support helps other vohjnleers njn high-qualily and safe programrr£s that gNes young people skilL8 for lrfe. 2 LT700001 114 September2024)
Section B Structtjre, govèrnance and management Icontinuedl Risk and Internal Control Ispecimen 11 The Gwoup Trustee Board has identified the rroN)r risks to which they believe the Group is exposed. these have been vEwed and syste6 have been established to mitigate against them. The rnain aaS of conrn that have been Klenlifjed a". DanHge to the buikJing. property and equipnnt. The Group would request the use of building5, pruperty 8n¢J equipnEnt from neighbouiing organisatv)ns such as the churth, comrrxjnrty centre and other Scout Groups. Similar reryprorxl atrangenEnts exisl with these organisations. The Group has sufftieni bU11ng5 and contents In5uran¢e in pla to n¥tigate against pemTrnent k)ss. Injury to leader5, helper5. SUPPOrter5 and [TE[Te[s. The Group thUgh the caprtation fees contributes to the Scout Associatr)ns r)atK)rial acudenl insurdnce policy. Risk AssesSEnts are undertaken before all actNItEs. RedUd income from fund raising. The Group is primarity reliant upon incorrE frtjm Subript)n5 and fundraisÉng. The group does hokl a reserve to ensu Ihe continuity of activits shoukl the be a maioi tedu¢tK¥n in incon. The Boar(I coukl raise Ihe value of subscriptions to inaSe the income to the gup on an ongoing basis. either temporarily or permanenty. RedurtKJn or kjss of leade. The gr¥Jup is tot81ty relBnt upon Voluntee to run and administer the actwrties of the group. If there was a reductK)n in the number of leaders lo an Unacceptab level in a partUr section or the group as a whole then there M)uld have to be a contraction, (x)nsolidalion oi (>sLEre of a sectk)n. In the ¥%r>rst case scenario the Ix)rrplele ck)sure of the G)Up. RedudK>n or k)ss of £tIers. The Group provides actNil$ for all young people age¢J 6 to 14_5_ If there was a reduction in ryrt>ehip in a partIlaT section or the group as who Ihers there ¥K)ukl have to be 8 ntract)n, consolitlation or dosure of a sectK)n. In the wOt case Sna the cornpte closure of the GUp. Risk and Internal Control ISpe¢imen 21 The gp has in pL4ce systems of intemal conlwDIs that are deswJned to proVje teasonable assurance against material i5fTFnagerrEnt or bss, these Trnclude 2 svJnatories for all paYntS and ¥ Comphen$e insurance pole$ lo en5urg that insufable risks a o)vered. 3 LT700001 114 Septert>ei 20241
Section Objectives and activities The Purpose of Scouting Scouting exists lo aclNely engage and support young people in their personal devek)prnent. emp0ring them to make a posrtNe contributK)n to Soety. Surnrnary of the objects of the charfy set out in its goveming document The Values of Scouting As Scouts we arp guKled by these values= Integrity-we acl Mth integrity.. are honesl. INstsrthY and k)ya5. Rtsc1- We have seif-respect and respect for others. Carè - We support others and take care of the worfd in which we live. 8elief - We expkjre our faiths. belfS and attitudes. Co-operation - We m8ke 8 POSrtNe drfferen.. we cD-operate %wth others and rrwke friends. The Scout Ikthod Scouting takes pL8ce when young peopb. in partnership with aduhs. logether based on the values of Scouting and- - enpy vktat they are doing and have fun - take part in aCtMts d001$ and outdoors leam by doing - share in spirrtual refie¢tK>n lake responsibility and rTr9ke choices - undertake new and thallenging aCtivitS - make and Iwe by their Promise. Summary of the ¥Twan ¥¢twiis in to these objects Weekty session5 aind at supporting young people gain skills for lrfe are run for 6 5ectK>ths- 2 Beaver scoul cobnies, 2 Cub Scout packs and 2 Scout trDOPS Wth 8 total of 150 young people attending each b%eek All sections provide a varied balancEd progrdmwe of actwrtEs that support the developrTEnt of yourhg peop wth Iheir efforts being recogni%Èd through the award of proficEncy badges and the SeCtnal ChEf Scout awatd. Each seclK>n aims to provide every young person wth the opportunrty to undertake a 'nights avray experience over the course of the year Additional details of the obpctwes and a¢tivitEs loptM)nal informatn but enwuraged as best practe} You may choose to include further stateEntS, where reVant, about". policy on grant making". contribution made by volunteers., polry on invest1$. Thè Board of Tnjslees is gratefvl to the 40 fantastic Voluntee Ntho a nEn*Jers of Ihe group and thank them for their Contribuln towards their k)cal conMThJnities. %rkIng to rrwke e better for those around them through their support. Public benefft statement The Group meels the Charty CorrrrissK)n's public benefit criteria under both the adVanrrEnt of education and the adVanent of ¢rtizenship or communrty devek)prTEnt headin 4 LT700001 114 September 20241
Sèction D Achievèmènts and pèrformancè Summary of the main achieverr£nls of the charty during the yea Over the past 12 mnths 2nd Portshead Scouts have ontinued to- Delivery increased opportunitEs for young people lo devebp skil& for lrfe though a progran¥r of activitiès that challenges them lo errtjark on exciting, new adventures. DelNery benefits to &)1 comnMJnitEs IhroLEgh Ir)Ved conynunty cohesH)n wih young people positNety engaging wih their&)1 wmmunity. In 2024 we supported over 150 young peop aged 6 - 14.5 yea¥s in 6 sections Ihal are organised and njn by over 40 adult volunteefS_ Section E Financial Review Brief stateEnt of the charity's polry on reserves Rèsèrvès Policy The Group's policy on reserves is to hokl suffi(ient resources to continue the tharitab aciNities ol the group should income and fundraising aGINrties fall short. The Group Trustee Board consKJers that the group should hold a sum equNalenl to 6 rnthS running Costs. whth based n the operntional ¢osts for 2024 crca £37k. The Group hekl sh reseF¥8$ of £39k at year end SuffEnt to cover the reserve Ve1 set by the twstees. Qtjantify and explain any designaln$ Details of any funds materi81ty in deficri (circumstances plus steps to elirrinalel There are no funds in defi(it Further financol review details loptr)rial irifonTkqtK)n) You may choose to include additional infonnatx)n, where reVant. about". the charity's principal sources of funds (Induding any fundraising): The trustees cons¥Jer that the financial position of the group is robust with SuffnI reserves and ongoing InnE to ensure the sustained & ¢ontinued operation of the group. The Group is primarity relialll upon in(vftt ftDm youth rr£rrt)ers subscriptKtrns to support ongoing operatK)nal expenditure supported by a series of fundraising activities throughout the year are aimed at specific group propcts prirrHrty iltyvenEnts to the Scout hall and scxFul equiprtnt • inveslment poly and obie¢iNes". 5 LT700001 114 September 2024)
The G)up.$ In¢x>N and Expendrture i% very snwll and as a consequence Ihe Group has therefore adopted a k>w-risk strategy to the investrrEnl of its furhds. All funds a hekl ll) (2sh using onty nEinstream banks or buikling societEs. Section F Other Optional Inforrnation Plans for future perwjds (details of any significant aciNitS planned to achEve them) The Board of Truslees is v01ng towards 8 plan that WHI delNer tywroventS to the scout ham infraslNcture induding resurfaong of the (ar park and extemal bghting. tem of opportunitEs foryoung peop ongoing recruitmenl of adutt volunleer5 continues to ensure that the urrent ctional rOvtsn can continue Section G Declaration The trustees declare that they have approved the trustees. report above Signed on beha of the charfy'5 trustees Sign8luwels) Full namels) crf 1 cAL-lr k4iLL Posttion le.g. Secretary. Cha) Date 6 Lrt00001 114 Septen4)er 20241
2ND PORTISHÉAD SCOUT GRp YEAR ENDED 31 DECEMBER 2024 CONTEKrs Receipts Payments Statement of assets and libilities PAGE
2ND PI)RTISHEAD scour GROUP RECEIPT5 AND PAYMENTS YEAR ENDED 31 DECEM8ER 2024 Unrestrirted Fund5 Unrestricted Funds 2023 RECEIPTS Donations. legacies and similar irKome Membership subscriptions Less Scout AsscK Capitation 930 32.637 -8.052 30.114 -8.432 Net membership subscriptions Tetrined 23,282 25.515 25.919 Scout Activities 2Part receipts InvestitUS and BadBes Gift Aid oiher Similar income Other- Unknown income Bènk compensation Sub Total 13,211 51.434 36,493 Grants Maintenance grant Other Grants sub Trtql 33QM)O Fundtalsing (Brossl Mini 8us Income Uniform Sales Hut bookings HQ Income TuckSales Fundraising for8roup F¥ndraisirÉ for Other5 other fundraising aclivides linc Lottery) Sub Totul ioi 5879 20 894 1661 1277 619 354 13762 1123 9192 Investment IKome Bank IntÈrest Building Society interest Other InvÈstrnent income b Totol IT2. 13 I72.¢ 84.13 60.710 Total Gr055 Income Assets and Inveskn*nt5014 etc Total reipts 83,427 83A27 60.710 Depositlsavings accouEItsTransfertotal inlout of Current account PA6E 2.158 4.637
2ND PORTISHEAD SCCXIT GROUP REIpTs AIID PAYMÉiif5 YEAR ENDED 31 DECEMBER 2024 unStricted Funds Unrestricted Funds PAYMENfS Charitable Payments Uniform Adult support and Training Irve5titures and Badges Wate¥ and Sewerage Elec & Gas Insurance Repairs and Renewals Hall Cleaning & Materials Biffa Waste Materials and equipment Printing, photocopying and stationary for group Socia1 Media- Facebook. Twinkle l&1 Scout activities and camping Go Cardless Costs Loan repayments AGM expenses Sundry items Mini bus running cost 2 Parc Expen Other IOSM Subscription) Sub totol 30.99 1188.43 1,652 94.47 312.89 1148.47 1.213 1222.51 380.00 1,712 89.26 1575.84 1116.16 L682 447 282 575 2,1 31.376 33,581 20.302 L712 ,641 14,gJ9 119 62.216 73.627 Fundralsir¥ expenses Tuck purchased Vertical EXtme Other fundraising Exps Sub fotol o.Tr) 6rKI Transfer frtyn BulldlngSoc*ty Total Gros5 Empendlture Transfer to deposit account Total payments 61816 n,627 62.816 -1106 Net of receiptsl(pHyments) Totsl Cash Funds kasiyear (morty kn bankat end ofyearl Total Cash FUnd5Th Year Imowl kn bankat eThl ofye3T} Total Net Cash movement J5,005 12.899 -2.106 22.699 PAGE
2ND PORTISHEAD ScolGROUp STATEMENT OF ASSEtSAND LIA8ILmfSATTHE END OFTHE YEAR YEAR ENOED 31 DECEMBER 2024 Unrestricted Funds unrestricted Funds 2023 Cash Fund5 Capitation Saving5 Account Lloyds Other >wngs Account Lloyds Bank current actount Iloyds Unpaid iterns l Uncleared Cheques Fundraisi AEtount 2 Parc Account The 5coutA%sociation Shortterm Investment Sthwice Cash/Floats Total Cash Fund5 .372.69 4,459.77 2.963.30 -120.30 6.663 359.46 7,741.90 1.736.35 1,897.28 -120.30 1,288.76 355.24 22.GYJ 11899 Oiher mnetsry assèts Tax Claim Debts due from County/Asea/DistrittlGroup Insurance Oairn Sub Totttl 21.( 12,636 21.082 12,636 Investment property- 5ul Hut Quoted InvÈstment Othei Investments- dètail Sub Totol 125DXI 125,C 125,LXM) 125,tKxJ Non monetary assetsforthariiws own 8adge Sto¢k Shop Stock Land and Buildir Motor vehicles Scouting ÈquipmenL fvrnfture. et¢. Other sub Totol 30,769 9.977 1,500 10.597 40745.15 12097.47 Lbabiltll¢s PGL/Camp monie5 recÈNed but paid out asatYE Expen5e5 incurred but notyet invoired Subscription not yet pald Loan- Mini bus Other Liabilitie5 Sub Totol 4.459.77 i.n6.35 4459.77 1736.35 PAGE
2ND PORTISHEAD scoirr GROUP ATEmETr OF ASSEfS AND UABILrriES ATTHE END OF ThE YEAR ICOPlllNUEDI YEAR ENDED 31 DECEMBER 2024 Contingent liabilities and future obligations The above reIpt and payment accounts and ststelnertof assets and liabilitie5 We appriNed by the Tfustees on 18th Sep 2025 (the date of the Execut Crynmittee meeting thatapproved the accourtsl and signed on their behalf by.. Signature TaSurer Jzcqui Acton Signature Audit Emma Brown PAGE