Dartford Royals FC
Annual General Meeting (AGM)
Date: Friday, 5th July Time: 10:00 AM Venue: “ OUR NEW Home" Northumberland Heath Recreation Ground Sussex Road, Erith, DA8 1YG
Agenda
-
WELCOME
-
AGM Formalities
-
Meet the Committee
-
Minutes of the Previous AGM
-
Election of Officers
-
Treasurers Report
-
Chairmans Report
-
Q&A - AOB
Lee Metcalfe Treasurer/Trustee
John Goodman Club President, Founder
Welfare Officer
Dave Williams
Club Chairman/Trustee
Andy Bishop Fixture Secretary
Tommy Morgan Trustee
Lee Smart Trustee
Dan Dubuc
Stacey Metcalfe Girls Welfare Officer Assistant Treasurer
Neil Brunsdon
Meet the Committee 24/25
24/25 Minutes
Dartford Royals Football Club – Jul 24 AGM minutes
Apologies: Lee Metcalfe, Neil Brunsdon, Andy Bishop Minutes from last meeting:
Darren Baker proposed the 22/23 accounts, Dave Williams seconded them. Chairmans Report:
-
Dave explained the reasons we are moving to SELkent. One of the reasons is how John is treated.
-
Dave explained Erith
-
Dave explained Acacia
Trustees:
4 trustees all voted in again, remaining 4 were elected in again Darren Baker proposed, and Spencer Coop seconded
Questions:
Dave went through all questions that were sent in
Other:
Parent spoke about bullying. Committee explained the process. Parent wasn’t aware of our process so wouldn’t of done anything at the time. Parent was happy with our process in place and will bear in mind should any issues arise again in the future.
Steve Bishop asked about a Steering Group. The Committee agreed to take it away to discuss. Steve agreed to put a plan together.
Committee Resignation
A Big Thank You to Neil !!! Neil - is stepping down from the committee after playing a huge part over the years in all things fundraising. He’s also the beautiful voice you all know and love from Presentation Day! We want to thank him for everything he’s done for the club. While he’s stepping back from official committee duties, don’t worry, you’ll still be able to hear his voice (and enjoy his legendary playlists) at our upcoming fundraising events!
Board of Trustees
Dave Williams
Lee Metcalfe
Tommy Morgan
Lee Smart
Election to the Board of Trustees
Stacey Metcalfe
Andy Bishop
Election of Committee Members
Chairman Dave Williams
Treasurer & Assistant Lee Metcalfe & Stacey Metcalfe
Club Secretary John Goodman Welfare Officers John Goodman & Stacey Metcalfe Fixture Secretary Andy Bishop Tommy Morgan, Lee Smart, Dan Dubec,
Lee Metcalfe Treasurer/Trustee
John Goodman
Club President, Founder
Welfare Officer
Dave Williams Club Chairman/Trustee
Andy Bishop Fixture Secretary
Tommy Morgan Trustee
Stacey Metcalfe Girls Welfare Officer Assistant Treasurer
Lee Smart Trustee
Dan Dubuc
Meet the Committee 25/26
Treasurers Report
Football Club Constitution – Charity (Reg 1202320)
£ 3759.74 Opening Balance ………………. Closing Balance ……………….. £ 15,568.22
-
Final Accounts 24/25 Submitted to the Charity commission for audit review.
-
Stable Financial Health.
-
Club Development & Investment(s) - Our new home.
-
Access to Grants & External Funding.
-
Fundraising & Sponsorship – Continued focus.
-
• Youth & Inclusion – Continued focus.
-
• Membership and Fee Review.
Treasurers Report
24/25 Financial Overview – Where Your Contributions Go
As at 30/06/25
Bank Balance £ 15,568.22 Restricted Bank Balance £19,774.00
We have been ONBOARDED WE'VE GOT MIE ADVANTAGE £250,000 THE HOME ADVANTAGE PROGRAMNE DyiM. Cuthre. & Sptyi TOGETHER FOR FOOTBAII
£90,000 Over 5 yrs + additional £50,000 Machinery Grant
----- Start of picture text -----
£25,000
----- End of picture text -----
Totalling £415,000 Investment Coming our way
orAn st - &L,jlll• Queen,St Oakfiéld ' rchard Ea$tlHjjl -43 neer Bay SAFE & SECURE • ico). na caeia.:.
FOREVER DARTFORD ROYALS Not 1 trustee or Committee member will ever allow our main identity to change
ROYALS JPL JUNIOR PREMIER LEAGUE
To swat the proverbial idiotic gnat that's still buzzing around muttering….
“How can Dartford Royals play in Erith?” Or “But you’re out of Borough how can you play there ?”
Clubs go where there’s Opportunity, space . & most importantly support You don’t build grassroots clubs on postcode pride alone, you build them on vision and sustainability. And we’re not the only ones doing it. Here’s just a few others………
• Welling United – Play & Trian in Eltham & Bexley
-
Danson Sports – Train and Play Crayford
-
Greenwich Borough – Play in Eltham train in Welling & Bexley
-
• Millwall Academy – Play & Train in Eltham
-
Hayden Youth – Play all over
-
Charlton Athletic Women – play in Crayford train in Eltham
-
• Phoenix Sports – Based in Bexleyheath, play all over
-
Dartford FC – Rent pitches in Erith
-
• Erith Town – Play in Thamesmead
-
Erith and Belvedere – Play in Welling & Train in Eltham
-
• Kent Utd – Some teams now playing in Chislehurst • SE Dons – Lewisham based play in Chatham • Lewisham Tigers – Play in Catford
-
• Welling Sport - Kidbrooke
-
Shooters Hill – Play at Hall Place
-
• Deptford Utd – Play in Grove Park
-
• Falconwood FC – Play in Erith
So… let’s be clear
We’re not changing names, colours, identity or values . We're just levelling up. Our heart is Dartford ROYALS. Our roots are Dartford. Our badge says Dartford Royals. Our future is DARTFORD ROYALS. Our home and a place for our kids to make lifelong friendships and memories is 13 mins down the road in ERITH - if this journey is too much for you twice a month for home games or to enjoy a club run event after everything you have heard, Here is the club directory of all the other clubs in SELKENT we wish you well. https://www.selkent.org.uk/public/clubs/directory
• Team Fee Pay
• No Annual Increase
• Upfront discounts
• Same Registration Fee • 9 Month Subscriptions only • Optional WINTER session • Red & Yellows via TFP • 12 Month Subscription
Goals Winter Training Oct-Apr The club simply can’t fully subsidise Goals training again, so this year, for teams who take it up we will be partially subsidising it, meaning there will be a winter training fee, booking on a first come first served basis This will be £10 per month add on to your subs Managers will also have to contribute
MEMBERSHIP FEE sfRucniRE(s)- WINTER TEAM TRAINING (IPTIIXIS 202412025 Fee Strte (Prlor senI Pricing Structure 2024-2025 Season Fee Desciiption kniount £40.00 Detaits Re istration Fee- One Off Annual Subscription Fee £3(Xl 00 £340.00 £40.00 £40.00 £4(#J.00 £40.00 £30.00 Annual Wbs Fee Total Per Season Re istralion Fee- One 011 Monthl Subs over nine months Total Per Season 15tration Fee Monihlysubs over nine months 9Month gjbscilpiion Fee 12 Month &Jbscription Fee WlnterTralnlry 202512026- Fee 2025-2026 Season- WINTER TRAINING Fee Desciiption Amount Details Annual Membership Fee WINTER TRAINING £40.00 £39).00 £430.00 £40.00 £50.00 MembershipFee-One Off Annual bS Fee- InlusNe ol WinterTiainin Total Per Season Membershi Fee Monihl Subs over nine months Includin 9Momh MembershipFee WINTER TRAJNING nterTTalnln 202512026 Fee Stnxtwe- ÉxcWI)G WINTER TRAINING 202&2026 Season- EXC WINTER TRAINING Fee Descii Amount Details £40.00 f3(X).00 MembershipFee-One Off Annual b$ Fee Annual Membership Fee £340.00 Total Per Season £40.00 £40.00 istiation Fee Monthl Subs over nine months 9Mofflh MembershipFee Sibling Discount{sl not applied above @ £5.00 per sibling.
New Family Membership Cards
Club Shop Players HAVEL 114 ZIP AB YDOS HERO PANT NEMESIS FULL ZIP YHAMES HERO HOODIE MESH JACKET FLEECE JACKET PADDED JACKET GILET *NO PRINnNG
Club Shop Managers FC FC FC wisp SHIRT BALDWIN POLO ANDUIN 7/4 ZIP THAMES HERO PANT GYOR PADDED JACKET OR
Supplied Kits & Sponsorship Opportunities
Inc shorts and socks Junior Kits xxxs – Small £40 per Kit & Youth/Adults Medium-xxxxl £50 per kit
Managers Meeting SEIHEnT YOUTH LERGIIE SELIIÉNT st 1995
Equipment Expectations ul
Equipment Expectations IK
Income and Expenditure 24/25 season as at 30 Jun 25
| YTD | YTD | YTD | |
|---|---|---|---|
| Actual | Budget | Variance | |
| Player Registration Fees | 10,917 | 10,917 | 0 |
| Subscriptions | 85,245 | 72,460 | -12,785 |
| Gift Aid | 0 | 2,000 | 2,000 |
| Fundraising | 3,132 | 2,500 | -632 |
| Turf Tank income | 0 | 0 | 0 |
| Sponsorships - Kits & Equipment | 3,544 | 5,000 | 1,456 |
| Snack Wagon | 0 | 0 | 0 |
| Presentation 2025 | 8,452 | 15,000 | 6,548 |
| Tournements/Cup finals | 0 | 0 | 0 |
| Pitch Hire | 350 | 1,800 | 1,450 |
| Total Income | 111,640 | 109,677 | -1,963 |
| Pitch Hire | 19,239 | 19,066 | -173 |
| Pitch Maintenance | 7,374 | 6,840 | -534 |
| Football Equipment | 5,910 | 10,500 | 4,590 |
| Football Kits | 11,222 | 12,000 | 778 |
| Tournements/Cup finals | -50 | 0 | 50 |
| Refs | 9,442 | 9,000 | -442 |
| External Coaching Fees | 400 | 300 | -100 |
| League Fees | 5,827 | 3,750 | -2,077 |
| Team Building | 2,165 | 3,450 | 1,285 |
| Fundraising | 2,174 | 2,500 | 326 |
| Presentation 2025 | 19,798 | 15,000 | -4,798 |
| Marketing & Advertising | 241 | 120 | -121 |
| Training Courses Managers | 2,135 | 2,400 | 265 |
| Ad hoc | 893 | 2,400 | 1,507 |
| Storage costs | 8,468 | 7,200 | -1,268 |
| Snack Wagon | 0 | 0 | 0 |
| Presidents Day | 4,541 | 0 | -4,541 |
| Assisted Families (not an actual cost) | 1,372 | 1,700 | 328 |
| Clubhouse Refurb (accrued) | 9,991 | 0 | -9,991 |
| Total Costs | 111,142 | 96,226 | -14,916 |
| Profit/Loss | 498 | 13,451 | -12,954 |
MAS ACCOUNTANC, I rwt ini•sprtof Thty4¥AtMatsnoft th¥iVsfviartsl stat)5¢1 145 dth• Artan4 ifi set out in ¥chlieS ¢MjS aryj Rewtsl Il110nS 2CTh C¢herthanary requYemert¢ that the Date 2wctsVZ026