Trustees’ Annual Report for the period
From Period start date To 1/3/23 – 30/9/23 Period end date
Charity name: West Runton Bowls Club
Charity registration number: 1202129
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Our aim is to provide accessible sport to both local people and those visiting the area in the form of outdoor bowls. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
We have developed a varied programme of events which range from tuition to friendly matches, league competitions and social events which are inclusive to all our visitors and members. Our annual expenditure is funded in main by our membership and small green fee. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees are satisfied that the club follow the Charity Commission guidelines together with those set out by Bowls England to underpin the safe running of the organisation. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Not applicable Para 1.38 Policy on grant making Not applicable Para 1.38 Policy on social investment including program related investment Not applicable Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The bowls club has been in existence for just over 100 years but has become a CIO within the last three. Within that time the trustees have seen some quick and beneficial changes. Namely the installation of new toilet facilities and the change to the use of social media which has improved communication throughout the membership. We have seen an increase in membership and interest from visitors to the area who have responded to our Facebook postings for instance. We also distribute a bi-monthly newsletter recapping our events and promoting future ideas and projects. There is still more that the trustees would like to see happen but we are conscious that as a small club we need to take things one step at a time and plan carefully for the future. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The trustees are satisfied that the charity finances have been correctly administered and presented to the members over the review period. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | |
| Amount of reserves held | Para 1.22 | |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The principal source of funds is the annual membership together with match fees and any social events. It is our aim to now pursue funding for our next big project. That of a new clubhouse. The trustees hope that our progress since becoming a CIO will appeal to possible sources of funding for our area. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustee are reappointed at the CIO AGM |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | All new trustees would be directed to the Charity Commission and Bowls England policies that we adopt. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | N/A |
| Relationship with any related parties |
Para 1.51 | N/A |
| Other |
Reference and Administrative details
| Charity name | West Runton Bowls Club |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1202129 |
| Charity’s principal address | The Bowling Green Cromer Road West Runton Cromer NR27 9AD |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Robert Welsh | ||||
| Christopher Manders |
||||
| Stephen Stacey | ||||
| Stephen Anderson | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Robert Stanley Welsh | ||
Chair |
||
| 25.7.24 | ||
| 25.7.24 |
West Runton Bowls Club
| West Runton Bowls Club | West Runton Bowls Club | West Runton Bowls Club | |||
|---|---|---|---|---|---|
| Income and Expenditure Accounts for 12 Months ending 30th September 2023 | |||||
| Income | Expenditure | ||||
| Last Year | Last Year | ||||
| £1,875.00 | Membership | £2,120.00 | £3,600.00 | Green Keeper | £4,200.00 |
| £4,146.38 | Green Fees | £4,069.05 | £1,500.00 | Lawn Topping | £1,750.00 |
| £645.00 | League Fees | £402.00 | Lawn Mower Repairs | £1,363.00 | |
| £355.00 | Competition Fees | £500.00 | £1,181.57 | Repairs | £161.00 |
| £0.00 | Friendlies | £48.00 | £721.04 | Water | £863.00 |
| £0.00 | Chairman's Day | £278.00 | £143.73 | Electric | £222.17 |
| £0.00 | Captian's Day | £169.00 | £705.41 | Insurance | £761.69 |
| £0.00 | Water | £289.59 | £450.00 | Rent | £450.00 |
| £103.01 | Electric | £183.86 | £75.52 | Council Tax | £32.64 |
| £349.50 | Raffles / Cards | £422.00 | £0.00 | Stationary | £85.42 |
| £675.00 | Dinner | £920.00 | £218.68 | Trophies and Prizies | £346.82 |
| £20.00 | Donations | £122.00 | £6,660.51 | Toilet Project | £1,000.22 |
| £20.00 | Advertising | £40.00 | £73.84 | Teas and Coffee | £220.00 |
| £10.30 | Interest | £46.72 | £0.00 | Toilet Cleaning | £657.44 |
| £0.00 | Petty Cash | £24.00 | £1,274.00 | Lunch 2022 | £675.00 |
| £0.00 | Sundries | £8.28 | £91.00 | Sundries | £120.00 |
| Excess Spenditure | £3,265.90 | ||||
| £12,908.40 | £12,908.40 | ||||
| Balance Sheet | |||||
| Balance Brought Forward | £14,371.07 | Cash in hand | 0.00 | ||
| Excess Expenditure | £3,265.90 | Co-Op Current A/C | £855.17 | ||
| Co-Op Savings A/C | £10,250.00 | ||||
| Total Funds | £11,105.17 | £11,105.17 |
I confirm from the records and explanations provided, that the accounts reflect a true and correct record of the club's for the 12 months from 1st October2022 to 30th September 2023. Prepared by Chris Manders (Hon Treasurer) 5th October 2023