## **Trustees’ Annual Report for the period**
**From Period start date To 1/3/23 – 30/9/23 Period end date**
## **Charity name: West Runton Bowls Club**
## **Charity registration number: 1202129**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Our aim is to provide accessible sport to**
**both local people and those visiting the**
**area in the form of outdoor bowls.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**We have developed a varied programme**
**of events which range from tuition to**
**friendly matches, league competitions**
**and social events which are inclusive to**
**all our visitors and members. Our**
**annual expenditure is funded in main by**
**our membership and small green fee.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees are satisfied that the club**
**follow the Charity Commission**
**guidelines together with those set out**
**by Bowls England to underpin the safe**
**running of the organisation.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference **Not applicable** Para 1.38 Policy on grant making **Not applicable** Para 1.38 Policy on social investment including program related investment **Not applicable** Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The bowls club has been in existence**
**for just over 100 years but has become**
**a CIO within the last three. Within that**
**time the trustees have seen some quick**
**and beneficial changes. Namely the**
**installation of new toilet facilities and**
**the change to the use of social media**
**which has improved communication**
**throughout the membership. We have**
**seen an increase in membership and**
**interest from visitors to the area who**
**have responded to our Facebook**
**postings for instance. We also distribute**
**a bi-monthly newsletter recapping our**
**events and promoting future ideas and**
**projects. There is still more that the**
**trustees would like to see happen but**
**we are conscious that as a small club**
**we need to take things one step at a**
**time and plan carefully for the future.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**The trustees are satisfied that the**
**charity finances have been correctly**
**administered and presented to the**
**members over the review period.**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22||
|Amount of reserves held|Para 1.22||
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23||
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**The principal source of funds is the**
**annual membership together with match**
**fees and any social events. It is our aim**
**to now pursue funding for our next big**
**project. That of a new clubhouse. The**
**trustees hope that our progress since**
**becoming a CIO will appeal to possible**
**sources of funding for our area.**|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25||
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustee are reappointed at the CIO AGM**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**All new trustees would be directed to**
**the Charity Commission and Bowls**
**England policies that we adopt.**|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**N/A**|
|Relationship with any
related parties|Para 1.51|**N/A**|
|Other|||
## **Reference and Administrative details**
|Charity name|West Runton Bowls Club|
|---|---|
|Other name the charity uses||
|Registered charity number|1202129|
|Charity’s principal address|The Bowling Green
Cromer Road
West Runton
Cromer
NR27 9AD|
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## **Names of the charity trustees who manage the charity**
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2
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Robert Welsh||||
||Christopher
Manders||||
||Stephen Stacey||||
||Stephen Anderson||||
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## – Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|||
|---|---|---|
||Robert Stanley Welsh||
||
Chair||
||25.7.24||
||25.7.24||
## West Runton Bowls Club
|||West Runton Bowls Club|West Runton Bowls Club|West Runton Bowls Club||
|---|---|---|---|---|---|
|||Income and Expenditure Accounts for 12 Months ending 30th September 2023||||
||Income|||Expenditure||
|Last Year|||Last Year|||
|£1,875.00|Membership|£2,120.00|£3,600.00|Green Keeper|£4,200.00|
|£4,146.38|Green Fees|£4,069.05|£1,500.00|Lawn Topping|£1,750.00|
|£645.00|League Fees|£402.00||Lawn Mower Repairs|£1,363.00|
|£355.00|Competition Fees|£500.00|£1,181.57|Repairs|£161.00|
|£0.00|Friendlies|£48.00|£721.04|Water|£863.00|
|£0.00|Chairman's Day|£278.00|£143.73|Electric|£222.17|
|£0.00|Captian's Day|£169.00|£705.41|Insurance|£761.69|
|£0.00|Water|£289.59|£450.00|Rent|£450.00|
|£103.01|Electric|£183.86|£75.52|Council Tax|£32.64|
|£349.50|Raffles / Cards|£422.00|£0.00|Stationary|£85.42|
|£675.00|Dinner|£920.00|£218.68|Trophies and Prizies|£346.82|
|£20.00|Donations|£122.00|£6,660.51|Toilet Project|£1,000.22|
|£20.00|Advertising|£40.00|£73.84|Teas and Coffee|£220.00|
|£10.30|Interest|£46.72|£0.00|Toilet Cleaning|£657.44|
|£0.00|Petty Cash|£24.00|£1,274.00|Lunch 2022|£675.00|
|£0.00|Sundries|£8.28|£91.00|Sundries|£120.00|
||Excess Spenditure|£3,265.90||||
|||**£12,908.40**|||**£12,908.40**|
||||Balance Sheet|||
||Balance Brought Forward|£14,371.07||Cash in hand|0.00|
||Excess Expenditure|£3,265.90||Co-Op Current A/C|£855.17|
|||||Co-Op Savings A/C|£10,250.00|
||Total Funds|£11,105.17|||£11,105.17|
I confirm from the records and explanations provided, that the accounts reflect a true and correct record of the club's for the 12 months from 1st October2022 to 30th September 2023. Prepared by Chris Manders (Hon Treasurer) 5th October 2023