Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 01 04 2024 To 31 03 2025
Section A Reference and administration details
Charity name Beckingham and District Gardeners’ Club Other names charity is known by none Registered charity number (if any) 112120 1201794 Charity's principal address C/O Kilmeaden, West Moor Road, Walkeringham, Doncaster, Postcode DN10 4LR
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Patricia Hooton | Chair & Secretary | |||
| Lynne Bucknell | Treasurer | |||
| Diane Marie Derbyshire |
Vice Chairman | |||
| Sheila Clark | Programme Co Ordinator |
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Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
| Type of adviser | Name Address |
Name Address |
|---|---|---|
| Name of chief executive | or names of senior staff members (Optional information) | |
Section B Structure, governance and management
Description of the charity’s trusts
Constitition Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Trustees are appointed or reappointed annually, by members of the club, Trustee selection methods at the Annual General Meeting held in April. (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include The Club has the following Policies: additional information, where relevant, about: Risk Management. policies and procedures Safeguarding Policy. adopted for the induction and training of trustees; Comments, Complements and Complaints Policy. the charity’s organisational structure and any wider network with which the charity works; relationship with any related parties; trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
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| Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) |
The advancement of education for the public benefit in Nottinghamshire, in horticulture and related subjects, by lectures, demonstrations, discussions and visits to horticultural sites of interest. |
|---|---|
| In planning our activities for the year we kept in mind the Charity Commission’s guidance on public benefit at our Trustees meetings. The club has continued to hold monthly meetings, which are open not only to members, but also to the general public, with an educational speaker on horticultual or related subjects. In the summer months the meetings take the form of an open garden function and visits to sites of horticultural interest. The club members also work with local schools, giving and helping the children with their gardening projects, as required. The club has a local Facebook site and publishes gardening advice, when requested. |
Additional details of objectives and activities (Optional information)
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You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
Section D Achievements and performance
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
In December we hold a social meeting at which Christmas decorations, such as table garlands are made by participants. This event is advertised widely, and is very popular.
The club have organised trips to RHS sites for club members and visitors.
The club has built up strong links with other local clubs.
Two members were invited by a local gardening club, to be the experts on a question and answer session. It was so successful, that they have been invited again next year.
One of the members is a Parish Councillor and gives advice on horticulture to the Parish Council. This Parish Councillor set up a Community Garden, which is thriving and well used, within the community.
Section E Financial review
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Brief statement of the charity’s policy on reserves
Policy is to have sufficient funds to maintain the Club’s activities for 18 months. At the end of the year the reserves were £2991.28 split between a current account and cash in hand and it is felt that this will cover the base running costs for more than 18 months.
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
Sources of funds this year have been from membership fees, provsion of refreshments at meetings, plant sales and raffles. We have also benefited from a donation from the local Parish Council.
The majority of the income pays for renting the premises in which we hold our activies, and also the speaker fees.
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Patricia Hooton Position (eg Secretary, Chair, Chair & Secretary etc) Date 22.11.25
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TAR Maich 2012
Beckingham & District Gardeners Club
1201794
Receipts and payments accounts
CC16a
For the period Period start date Period end date 31.03.25 from 01.04.24
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 509 396 228 4 180 - - - 1,317 - - - 1,317 238 915 54 47 80 10 75 - - 1,419 - - - 1,419 - 102 - - - 102 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 509 396 228 4 180 - - - 1,317 - - - 1,317 238 915 54 47 80 10 75 - - 1,419 - - - 1,419 - 102 |
Total funds to the nearest £ 509 396 228 4 180 - - - 1,317 - - - 1,317 238 915 54 47 80 10 75 - - 1,419 - - - 1,419 - 102 |
Last year to the nearest £ |
|---|---|---|---|---|---|---|
| Subscriptions | 509 | - | ||||
| Refreshments/admissions | 396 | - | ||||
| Raffle | 228 | - | ||||
| Plant sales | 4 | - | ||||
| Parich Council Donation | 180 | - | ||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| Sub total(Gross income for AR) |
1,317 | - | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - | - | |||||
| ~~Sub total~~ | - | - | ||||
| Total receipts A3 Payments |
||||||
| - | ||||||
| Room Hire | 238 | - | ||||
| Speakers | 915 | - | ||||
| Raffleprizes | 54 | - | ||||
| RHS Membership | 47 | - | ||||
| Public LiabilityInsurance | 80 | - | ||||
| Other | 10 | - | ||||
| Refreshments | 75 | - | ||||
| - | - | |||||
| - | - | |||||
| **Sub total ** | 1,419 | - | ||||
| A4 Asset and investment purchases, (see table) |
||||||
| - | ||||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| - | ||||||
| - 102 | - | - | - 102 |
- | ||
| - | - | - | - | - | ||
| - | - | - | - | - | ||
| - 102 | - | - | - 102 | - |
CCXX R1 accounts (SS)
03/12/2025
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Details Details Cash Bank account Details Details Total cash funds (agree balances with receipts and payments account(s)) Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 164 - 2,827 - - - 2,991 - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
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CCXX R2 accounts (SS)
03/12/2025
2