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2023-10-31-accounts

Trustees’ Annual Report for the period

From 01 January 2023 To 31 October 2023

Charity name: Café Milk CIO

Charity registration number: 1201791

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 To preserve and protect good health for
the public benefit through the provision
of education in the techniques and
health benefits of breastfeeding by
providing support and practical advice
to families in the Surrey area. The
advancement of education for the public
benefit through the provision of training
to volunteers in the Surrey area so that
they can expand their skills and
knowledge in supporting successful
breastfeeding to build expertise within
the local community.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 Café Milk delivers its purposes by
provisioning three venues facilitated by
Breastfeeding Counsellors (the
subcontractor costs within the
accounts), each once a week during
term time, for 2 hour sessions. Café
Milk also aims to provision some limited
sessions during the summer holidays.
The three venues are all located within
Surrey in the towns of Horley, Redhill
and Caterham. The Trustees work
closely with First Community Health
and Care within East Surrey to enable
Health Visitor attendance at the vast
majority of these sessions. These
session predominantly provide support
and practical advice to families with
regards to breastfeeding techniques
and health benefits, but are also able to
deliver support and advice on a wide
range of topics throughout the infant
years which also support the
preservation of good health for the
public benefit.
Café Milk endeavours to offer a
comfortable and ‘homely’ environment
to its recipients, offering refreshments
and lights snacks and also ensures that
it has all of the required facilities for
new parents and their infants, as such
there are a small amount of sundry
costs within the accounts.
Café Milk also delivered Breastfeeding
Peer Support training to
seven new
Peer Supporters to expand support
available during the sessions and
expertise within the local community.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 Café Milk Trustees are aware of the
guidance issued by the Charity
Commission on public benefit and have
taken it into account when making any
decisions to which the guidance is
relevant.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

SORP reference

Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 In 2023, there were 110 Café Milk sessions
across Horley, Redhill, and Caterham. The
peer supporter team collectively provided
over 500 voluntary hours. Seven additional
peer supporters received training, who are
now volunteering regularly in our cafes. A
total of 467 new mothers and their babies
attended a Café Milk session in 2023,
resulting in 1154 visits overall. Notably,
22% of new mothers who gave birth in East
Surrey attended Café Milk.
This service has been invaluable in
providing both infant feeding support and
social support to new mothers, creating a
welcoming community where they can
share experiences and receive evidence-
based advice and peer support. The
service provisioned at Café Milk, in
partnership with health providers, ensures
that new mothers receive comprehensive
support during this crucial time.

Additional information (optional)

You may choose to include further statements where relevant about:


Achievements against
objectives set
Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 Café Milk accounts are in a strong position
at the end of the financial period, with
enough funding to allow for several more
months of provision of the services.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The Trustees have deemed that it is not
necessary for Café Milk to hold reserves.
Amount of reserves held Para 1.22 0
Reasons for holding zero
reserves		 Para 1.22 The Trustees have deemed that reserves
are unnecessary given the low funding
requirements for the enduring service
provision.
Details of fund materially in
deficit		 Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 The charity receives the vast majority of its
donations via grants, if there ongoing
issues with attaining funding from grants,
there may be uncertainty around the charity
continuing.

Additional information (optional) You may choose to include further statements where relevant about:


The charity’s principal
sources of funds (including
any fundraising)
Para 1.47
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Constitution of a Charitable Incorporated
Organisation whose only voting members
are its charity Trustees.
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Apart from the first charity Trustees, every
Trustee must be appointed by a resolution
passed at a properly convened meeting of
the charity Trustees. In selecting individuals
for appointment, the charity Trustees must
have regard to the skills, knowledge and
experience needed for the effective
administration of the CIO.

Additional information (optional)

You may choose to include further statements where relevant about:


Policies and procedures
adopted for the induction
and training of trustees
Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

Charity name CAFE MILK CIO
Other name the charity uses FEEDING SUPPORT IN EAST SURREY CIC (Previous
name)
Registered charity number 1201791
Charity’s principal address 46 HITCHINGS WAY
REIGATE
RH2 8EW

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (ifany)
Dionne Grogan From 02 May 2023
Cherrelle Ann
Mclean		 From 02 May 2023
Aimee Louise Shields
Susan Elizabeth
Ashfeld
Romy Secker
Katherine Elizabeth
King

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s)

Position (eg Secretary, Chair, etc)

Date

Charity Name No (if any) CAFE MILK CIO 1201791

Recei ts and a ments accounts p p y

CC16a

For the period
from		 Period start date
01 January 2023		 To
 Period end date
31 October 2023

Section A Receipts and payments

Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £

A1 Receipts

A1 Receipts
Donations 9,780 - - 9,780 -
- - - - -
Sub total(Gross income for AR) 9,780 - - 9,780 -
A2 Asset and investment sales
- - - -
- - - - -
Sub total - - - - -
**Total receipts ** 9,780 - - 9,780 -
A3 Payments
Subcontractor costs
5,925
Insurance
96
Accountancyfees
120
Sundryexpenses
25
-
Sub total 6,166		 A3 Payments
Subcontractor costs
5,925
Insurance
96
Accountancyfees
120
Sundryexpenses
25
-
Sub total 6,166		 -
-
-
-
-
-		 -
-
-
-
-
-		 5,925
96
120
25
-
6,166

Subcontractor costs		 5,925 - - 5,925 -
Insurance 96 - - 96 -
Accountancyfees 120 - - 120 -
Sundryexpenses 25 - - 25 -
- - - - -
**Sub total ** 6,166 - - 6,166 -

A4 Asset and investment purchases, (see table)

08/29/2024

1

- - - -
- - - -
**Sub total ** - - - - -
**Total payments ** 6,166 - - 6,166 -
**Net of receipts/(payments) ** 3,614 - - 3,614 -
A5 Transfers between funds - - - - -
A6 Cash funds last year end 4,027 - - 4,027 -
**Cash funds this year end ** 7,641 - - 7,641 -

Section B Statement of assets and liabilities at the end of the period

Categories
B1 Cash funds
B2 Other monetary assets
B3 Investment assets
B4 Assets retained for the charity’s
own use		 Details
Bank
Details
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
 to nearest £
£7,641.43
7,641
OK
to nearest £
-
Unrestricted
funds
Unrestricted
funds
Fund to which
asset belongs
Fund to which
asset belongs		 to nearest £
-
-
OK
to nearest £
-
Cost (optional)
-
Cost (optional)
-
-
Restricted
funds
Restricted
funds		 to nearest £
Endowment
funds
-
-
OK
to nearest £
Endowment
funds
-
Current value
(optional)
-
Current value
(optional)
- -
- -

08/29/2024

2

B5 Liabilities Details
Signature
 -
Print Name
Fund to which
liability relates
Amount due
(optional)		 When due
(optional)
Date of
approval
Signed by one or two trustees on behalf of all
the trustees

08/29/2024

3

Category Amount Date Type Name Your ReferenceReference Your ReferenceReference
A3 Payments -240.00 1/15/2023 jo doherty 66
A3 Payments -120.00 1/15/2023 jo doherty 67
A3 Payments -50.00 1/15/2023 jo doherty 67
A3 Payments -120.00 1/15/2023 catherine coulson 68
A3 Payments -240.00 1/31/2023 katherine saunders 69
A3 Payments -240.00 2/6/2023 jo doherty 70
A3 Payments -240.00 2/27/2023 catherine coulson 71
A3 Payments -500.00 2/27/2023 catherine coulson 72
A3 Payments -120.00 2/27/2023 katherine saunders 73
A3 Payments -120.00 3/20/2023 jo doherty 75
A3 Payments -96.00 3/20/2023 zurich 76
A3 Payments -180.00 3/31/2023 catherine coulson 77
A3 Payments -60.00 4/3/2023 catherine coulson 78
A3 Payments -240.00 4/3/2023 catherine coulson 78
A3 Payments -180.00 4/3/2023 katherine saunders 79
A3 Payments -60.00 5/4/2023 katherine saunders 82
A3 Payments -180.00 5/4/2023 patricia wise 83
A3 Payments -180.00 6/12/2023 katherine saunders 85
A3 Payments -240.00 6/12/2023 helen pierce 86
A3 Payments -60.00 6/12/2023 helen pierce 86
A3 Payments -180.00 6/12/2023 jo doherty 87
A3 Payments -120.00 6/25/2023 catherine coulson 88
A3 Payments -60.00 6/25/2023 catherine coulson 89
A3 Payments -180.00 7/5/2023 katherine saunders 90
A3 Payments -180.00 7/11/2023 Catherine coulson 91
A3 Payments -100.00 7/11/2023 Catherine coulson 92
A3 Payments -60.00 7/23/2023 jo doherty 93
A3 Payments -120.00 7/23/2023 catherine coulson 94
A3 Payments -80.00 7/23/2023 michelle butcher 95 1
A3 Payments -180.00 8/3/2023 katherine saunders 96
A3 Payments -180.00 8/3/2023 christine thornley 97
A3 Payments -25.00 8/3/2023 christine thornley 97
A3 Payments -180.00 8/3/2023 christine thornley 98
A3 Payments -120.00 9/2/2023 christine thornley 99
A3 Payments -120.00 9/2/2023 katherine saunders 100
A3 Payments -40.00 9/19/2023 michelle butcher 101
A3 Payments -255.00 9/28/2023 catherine coulson 102
A3 Payments -195.00 9/28/2023 katherine saunders 103
A3 Payments -10.00 9/28/2023 tranfer cio to cic
A1 Receipts 10.00 9/28/2023 Offset above
A3 Payments -325.00 10/1/2023 christine thornley 104
A1 Receipts 5.00 10/2/2023 tranfer cic to cio
A3 Payments -5.00 10/2/2023 Offset above as was tranferred from old account with transfer on 23/4
Description Project Source of fundsCafé Source of fundsCafé Account (choose from the dropdown menPayment Receipt Account (choose from the dropdown menPayment Receipt
redhill nov baby cafe Redhill Subcontractor costs 240.00
redhill dec baby cafe Redhill Subcontractor costs 120.00
peer supporter update update evening General Subcontractor costs 50.00
horley dec baby cafe Horley Subcontractor costs 120.00
caterham jan 23 baby cafe Tandridge Caterham CafeSubcontractor costs 240.00
redhill jan 23 baby cafe Patrick Evans Redhill Subcontractor costs 240.00
horley jan 23 baby cafe General Horley Subcontractor costs 240.00
peer support training course peer support trainingGeneral General Subcontractor costs 500.00
caterham feb 23 baby cafe Tandridge Caterham CafeSubcontractor costs 120.00
feb redhill Redhill Subcontractor costs 120.00
insurance General Insurance 96.00
feb horley Horley Subcontractor costs 180.00
march redhill cover Redhill Subcontractor costs 60.00
march horley Horley Subcontractor costs 240.00
march caterham Caterham CafeSubcontractor costs 180.00
april caterham Caterham CafeSubcontractor costs 60.00
various cover caterham Caterham CafeSubcontractor costs 180.00
caterham may Caterham CafeSubcontractor costs 180.00
redhill may Redhill Subcontractor costs 240.00
horley cover june Horley Subcontractor costs 60.00
redhill april/may Redhill Subcontractor costs 180.00
horley may Horley Subcontractor costs 120.00
horley april Horley Subcontractor costs 60.00
Caterham June Caterham CafeSubcontractor costs 180.00
Horely June Horley Subcontractor costs 180.00
peer support training course June Horley Subcontractor costs 100.00
june redhill cover 12th Redhill Subcontractor costs 60.00
july horley Horley Subcontractor costs 120.00
accounts - year end oct 22 (£40 / hour) General Accountancy fees 80.00
caterham july Caterham CafeSubcontractor costs 180.00
redhill june Redhill Subcontractor costs 180.00
redhill refreshments Redhill Sundry expenses 25.00
redhill july Redhill Subcontractor costs 180.00
Caterham Summer Cafe Milk Caterham CafeSubcontractor costs 120.00
Caterham Summer Cafe Milk Caterham CafeSubcontractor costs 120.00
accounts - company accounts nov 22- jan 23 (£40 / hour) General Accountancy fees 40.00
september horley Horley Subcontractor costs 255.00
September Caterham Caterham CafeSubcontractor costs 195.00
move test of £10 into new account Transfer 10.00
Transfer 10.00
September Redhill Redhill Subcontractor costs 325.00
transfer Transfer 5.00
Transfer 5.00

Balance

£3,787.32 £3,667.32 £3,617.32 £3,497.32 £3,257.32 £3,017.32 £2,777.32 £2,277.32 £2,157.32 £4,037.32 £3,941.32 £3,761.32 £3,701.32 £3,461.32 £3,281.32 £5,667.32 £5,487.32 ### ### ### £9,827.32 £9,707.32 £9,647.32 £9,467.32 £9,287.32 £9,187.32 £9,127.32 £9,007.32 £8,927.32 £8,747.32 £8,567.32 £8,542.32 £8,362.32 £8,576.43 £8,456.43 £8,416.43 £8,161.43 £7,966.43

£7,956.43 £7,966.43 £7,641.43 £7,646.43 £7,641.43