## **Trustees’ Annual Report for the period**
## **From 01 January 2023 To 31 October 2023**
## **Charity name: Café Milk CIO**
## **Charity registration number: 1201791**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To preserve and protect good health for
the public benefit through the provision
of education in the techniques and
health benefits of breastfeeding by
providing support and practical advice
to families in the Surrey area. The
advancement of education for the public
benefit through the provision of training
to volunteers in the Surrey area so that
they can expand their skills and
knowledge in supporting successful
breastfeeding to build expertise within
the local community.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Café Milk delivers its purposes by
provisioning three venues facilitated by
Breastfeeding Counsellors (the
subcontractor costs within the
accounts), each once a week during
term time, for 2 hour sessions. Café
Milk also aims to provision some limited
sessions during the summer holidays.
The three venues are all located within
Surrey in the towns of Horley, Redhill
and Caterham. The Trustees work
closely with First Community Health
and Care within East Surrey to enable
Health Visitor attendance at the vast
majority of these sessions. These
session predominantly provide support
and practical advice to families with
regards to breastfeeding techniques
and health benefits, but are also able to
deliver support and advice on a wide
range of topics throughout the infant
years which also support the
preservation of good health for the
public benefit.|
|||Café Milk endeavours to offer a
comfortable and ‘homely’ environment
to its recipients, offering refreshments
and lights snacks and also ensures that
it has all of the required facilities for
new parents and their infants, as such
there are a small amount of sundry
costs within the accounts.
Café Milk also delivered Breastfeeding
Peer Support training to
seven new
Peer Supporters to expand support
available during the sessions and
expertise within the local community.|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Café Milk Trustees are aware of the
guidance issued by the Charity
Commission on public benefit and have
taken it into account when making any
decisions to which the guidance is
relevant.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
SORP reference
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|In 2023, there were 110 Café Milk sessions
across Horley, Redhill, and Caterham. The
peer supporter team collectively provided
over 500 voluntary hours. Seven additional
peer supporters received training, who are
now volunteering regularly in our cafes. A
total of 467 new mothers and their babies
attended a Café Milk session in 2023,
resulting in 1154 visits overall. Notably,
22% of new mothers who gave birth in East
Surrey attended Café Milk.
This service has been invaluable in
providing both infant feeding support and
social support to new mothers, creating a
welcoming community where they can
share experiences and receive evidence-
based advice and peer support. The
service provisioned at Café Milk, in
partnership with health providers, ensures
that new mothers receive comprehensive
support during this crucial time.|
|---|---|---|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|
Achievements against
objectives set|
Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|Café Milk accounts are in a strong position
at the end of the financial period, with
enough funding to allow for several more
months of provision of the services.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Trustees have deemed that it is not
necessary for Café Milk to hold reserves.|
|Amount of reserves held|Para 1.22|0|
|Reasons for holding zero
reserves|Para 1.22|The Trustees have deemed that reserves
are unnecessary given the low funding
requirements for the enduring service
provision.|
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The charity receives the vast majority of its
donations via grants, if there ongoing
issues with attaining funding from grants,
there may be uncertainty around the charity
continuing.|
**Additional information (optional)** You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47||
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Constitution of a Charitable Incorporated
Organisation whose only voting members
are its charity Trustees.|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Apart from the first charity Trustees, every
Trustee must be appointed by a resolution
passed at a properly convened meeting of
the charity Trustees. In selecting individuals
for appointment, the charity Trustees must
have regard to the skills, knowledge and
experience needed for the effective
administration of the CIO.|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|CAFE MILK CIO|
|---|---|
|Other name the charity uses|FEEDING SUPPORT IN EAST SURREY CIC (Previous
name)|
|Registered charity number|1201791|
|Charity’s principal address|46 HITCHINGS WAY
REIGATE
RH2 8EW|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Dionne Grogan||From 02 May 2023||
||Cherrelle Ann
Mclean||From 02 May 2023||
||Aimee Louise Shields||||
||Susan Elizabeth
Ashfeld||||
||Romy Secker||||
||Katherine Elizabeth
King||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
## – Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair, etc)**
**Date**
**Charity Name No (if any) CAFE MILK CIO 1201791**
## **Recei ts and a ments accounts p p y**
## **CC16a**
|**For the period**
**from**|Period start date
**01 January 2023**|**To**
|Period end date
**31 October 2023**|
|---|---|---|---|
## **Section A Receipts and payments**
**Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £**
## **A1 Receipts**
|**A1 Receipts**||||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|Donations|||**9,780**||||**-**|||||**-**|||||**9,780**||||**-**|||
||||**-**||||**-**|||||**-**|||||**-**||||**-**|||
|**_Sub total_**_(Gross income for AR)_|||**9,780**||||**-**|||||**-**|||||**9,780**||||**-**|||
|||||||||||||||||||||||||
|**A2 Asset and investment sales**||||||||||||||||||||||||
||||**-**|||||**-**|||||**-**||||**-**|||||||
||||**-**|||||**-**|||||**-**||||**-**|||||**-**||
||**_Sub total_**||**-**|||||**-**|||||**-**||||**-**|||||**-**||
|||||||||||||||||||||||||
||**_Total receipts_ **||**9,780**|||||**-**|||||**-**||||**9,780**|||||**-**||
|**A3 Payments**
Subcontractor costs
**5,925**
Insurance
**96**
Accountancyfees
**120**
Sundryexpenses
**25**
**-**
**_Sub total_ 6,166**|**A3 Payments**
Subcontractor costs
**5,925**
Insurance
**96**
Accountancyfees
**120**
Sundryexpenses
**25**
**-**
**_Sub total_ 6,166**|**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**|**5,925**
**96**
**120**
**25**
**-**
**6,166**||
|---|---|---|---|---|---|
|
Subcontractor costs|**5,925**|**-**|**-**|**5,925**|**-**|
|Insurance|**96**|**-**|**-**|**96**|**-**|
|Accountancyfees|**120**|**-**|**-**|**120**|**-**|
|Sundryexpenses|**25**|**-**|**-**|**25**|**-**|
||**-**|**-**|**-**|**-**|**-**|
|**_Sub total_ **|**6,166**|**-**|**-**|**6,166**|**-**|
## **A4 Asset and investment purchases, (see table)**
08/29/2024
1
||||**-**|||||**-**|||||**-**||||**-**|||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||||**-**|||||**-**|||||**-**||||**-**|||||||
||**_Sub total_ **||**-**|||||**-**|||||**-**||||**-**|||||**-**||
|||||||||||||||||||||||||
||**_Total payments_ **||**6,166**|||||**-**|||||**-**||||**6,166**|||||**-**||
|||||||||||||||||||||||||
||**_Net of receipts/(payments)_ **||**3,614**||||**-**|||||**-**|||||**3,614**||||**-**|||
|**A5**|**Transfers between funds**||**-**||||**-**|||||**-**|||||**-**||||**-**|||
|**A6**|**Cash funds last year end**||**4,027**||||**-**|||||**-**|||||**4,027**||||**-**|||
||**_Cash funds this year end_ **||**7,641**||||**-**|||||**-**|||||**7,641**||||**-**|||
|||||||||||||||||||||||||
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the charity’s**
**own use**|**Details**
Bank
**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
|**to nearest £**
**£7,641.43**
**7,641**
OK
**to nearest £**
**-**
**Unrestricted**
**funds**
**Unrestricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**|**to nearest £**
**-**
**-**
OK
**to nearest £**
**-**
**Cost (optional)**
**-**
**Cost (optional)**
**-**
**-**
**Restricted**
**funds**
**Restricted**
**funds**|**to nearest £**
**Endowment**
**funds**|
|---|---|---|---|---|
|||||**-**|
|||||**-**|
|||||OK|
|||||**to nearest £**
**Endowment**
**funds**|
|||||**-**|
|||||**Current value**
**(optional)**|
|||||**-**|
|||||**Current value**
**(optional)**|
||||**-**|**-**|
||||**-**|**-**|
08/29/2024
2
|**B5 Liabilities**|**Details**
Signature
|**-**
Print Name
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**When due**
**(optional)**|
|---|---|---|---|
|||||
||||Date of
approval|
|Signed by one or two trustees on behalf of all
the trustees||||
|||||
|||||
08/29/2024
3
|Category|Amount|Date|Type Name|Your ReferenceReference|Your ReferenceReference|
|---|---|---|---|---|---|
|A3 Payments|-240.00|1/15/2023|jo doherty|66||
|A3 Payments|-120.00|1/15/2023|jo doherty|67||
|A3 Payments|-50.00|1/15/2023|jo doherty|67||
|A3 Payments|-120.00|1/15/2023|catherine coulson|68||
|A3 Payments|-240.00|1/31/2023|katherine saunders|69||
|A3 Payments|-240.00|2/6/2023|jo doherty|70||
|A3 Payments|-240.00|2/27/2023|catherine coulson|71||
|A3 Payments|-500.00|2/27/2023|catherine coulson|72||
|A3 Payments|-120.00|2/27/2023|katherine saunders|73||
|A3 Payments|-120.00|3/20/2023|jo doherty|75||
|A3 Payments|-96.00|3/20/2023|zurich|76||
|A3 Payments|-180.00|3/31/2023|catherine coulson|77||
|A3 Payments|-60.00|4/3/2023|catherine coulson|78||
|A3 Payments|-240.00|4/3/2023|catherine coulson|78||
|A3 Payments|-180.00|4/3/2023|katherine saunders|79||
|A3 Payments|-60.00|5/4/2023|katherine saunders|82||
|A3 Payments|-180.00|5/4/2023|patricia wise|83||
|A3 Payments|-180.00|6/12/2023|katherine saunders|85||
|A3 Payments|-240.00|6/12/2023|helen pierce|86||
|A3 Payments|-60.00|6/12/2023|helen pierce|86||
|A3 Payments|-180.00|6/12/2023|jo doherty|87||
|A3 Payments|-120.00|6/25/2023|catherine coulson|88||
|A3 Payments|-60.00|6/25/2023|catherine coulson|89||
|A3 Payments|-180.00|7/5/2023|katherine saunders|90||
|A3 Payments|-180.00|7/11/2023|Catherine coulson|91||
|A3 Payments|-100.00|7/11/2023|Catherine coulson|92||
|A3 Payments|-60.00|7/23/2023|jo doherty|93||
|A3 Payments|-120.00|7/23/2023|catherine coulson|94||
|A3 Payments|-80.00|7/23/2023|michelle butcher|95|1|
|A3 Payments|-180.00|8/3/2023|katherine saunders|96||
|A3 Payments|-180.00|8/3/2023|christine thornley|97||
|A3 Payments|-25.00|8/3/2023|christine thornley|97||
|A3 Payments|-180.00|8/3/2023|christine thornley|98||
|A3 Payments|-120.00|9/2/2023|christine thornley|99||
|A3 Payments|-120.00|9/2/2023|katherine saunders|100||
|A3 Payments|-40.00|9/19/2023|michelle butcher|101||
|A3 Payments|-255.00|9/28/2023|catherine coulson|102||
|A3 Payments|-195.00|9/28/2023|katherine saunders|103||
|A3|Payments|-10.00|9/28/2023|tranfer cio to cic||
|---|---|---|---|---|---|
|A1|Receipts|10.00|9/28/2023|Offset above||
|A3|Payments|-325.00|10/1/2023|christine thornley|104|
|A1|Receipts|5.00|10/2/2023|tranfer cic to cio||
|A3|Payments|-5.00|10/2/2023|Offset above as was tranferred from old account with transfer on 23/4||
|Description|Project|Source of fundsCafé|Source of fundsCafé|Account (choose from the dropdown menPayment Receipt|Account (choose from the dropdown menPayment Receipt|
|---|---|---|---|---|---|
|redhill nov|baby cafe||Redhill|Subcontractor costs|240.00|
|redhill dec|baby cafe||Redhill|Subcontractor costs|120.00|
|peer supporter update|update evening||General|Subcontractor costs|50.00|
|horley dec|baby cafe||Horley|Subcontractor costs|120.00|
|caterham jan 23|baby cafe|Tandridge|Caterham|CafeSubcontractor costs|240.00|
|redhill jan 23|baby cafe|Patrick Evans|Redhill|Subcontractor costs|240.00|
|horley jan 23|baby cafe|General|Horley|Subcontractor costs|240.00|
|peer support training course|peer support trainingGeneral||General|Subcontractor costs|500.00|
|caterham feb 23|baby cafe|Tandridge|Caterham|CafeSubcontractor costs|120.00|
|feb redhill|||Redhill|Subcontractor costs|120.00|
|insurance|||General|Insurance|96.00|
|feb horley|||Horley|Subcontractor costs|180.00|
|march redhill cover|||Redhill|Subcontractor costs|60.00|
|march horley|||Horley|Subcontractor costs|240.00|
|march caterham|||Caterham|CafeSubcontractor costs|180.00|
|april caterham|||Caterham|CafeSubcontractor costs|60.00|
|various cover caterham|||Caterham|CafeSubcontractor costs|180.00|
|caterham may|||Caterham|CafeSubcontractor costs|180.00|
|redhill may|||Redhill|Subcontractor costs|240.00|
|horley cover june|||Horley|Subcontractor costs|60.00|
|redhill april/may|||Redhill|Subcontractor costs|180.00|
|horley may|||Horley|Subcontractor costs|120.00|
|horley april|||Horley|Subcontractor costs|60.00|
|Caterham June|||Caterham|CafeSubcontractor costs|180.00|
|Horely June|||Horley|Subcontractor costs|180.00|
|peer support training course June|||Horley|Subcontractor costs|100.00|
|june redhill cover 12th|||Redhill|Subcontractor costs|60.00|
|july horley|||Horley|Subcontractor costs|120.00|
|accounts - year end oct 22 (£40 / hour)|||General|Accountancy fees|80.00|
|caterham july|||Caterham|CafeSubcontractor costs|180.00|
|redhill june|||Redhill|Subcontractor costs|180.00|
|redhill refreshments|||Redhill|Sundry expenses|25.00|
|redhill july|||Redhill|Subcontractor costs|180.00|
|Caterham Summer Cafe Milk|||Caterham|CafeSubcontractor costs|120.00|
|Caterham Summer Cafe Milk|||Caterham|CafeSubcontractor costs|120.00|
|accounts - company accounts nov|22- jan 23 (£40 / hour)||General|Accountancy fees|40.00|
|september horley|||Horley|Subcontractor costs|255.00|
|September Caterham|||Caterham|CafeSubcontractor costs|195.00|
|move test of £10 into new account||Transfer|10.00||
|---|---|---|---|---|
|||Transfer||10.00|
|September Redhill|Redhill|Subcontractor costs|325.00||
|transfer||Transfer||5.00|
|||Transfer|5.00||
## Balance
£3,787.32 £3,667.32 £3,617.32 £3,497.32 £3,257.32 £3,017.32 £2,777.32 £2,277.32 £2,157.32 £4,037.32 £3,941.32 £3,761.32 £3,701.32 £3,461.32 £3,281.32 £5,667.32 £5,487.32 ### ### ### £9,827.32 £9,707.32 £9,647.32 £9,467.32 £9,287.32 £9,187.32 £9,127.32 £9,007.32 £8,927.32 £8,747.32 £8,567.32 £8,542.32 £8,362.32 £8,576.43 £8,456.43 £8,416.43 £8,161.43 £7,966.43
£7,956.43
£7,966.43
£7,641.43
£7,646.43
£7,641.43