Trustees’ Annual Report for the period
From 01/04/2024 To 31/03/2025
Charity name: Clwb Achub Bywyd O’r Mor Llanfairfechan Surf Life Saving Club
Charity registration number: 1201783
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objects of the Club are to save life and improve the safety of Llanfairfechan Beach through prevention, rescue, training and teaching of surf lifesaving skills, but not exclusively by: 1. Promoting the water safety aspect to all beach activities. 2. Developing beach lifesaving methods in all their respects. 3. Providing coaching and competitive opportunities in the sport of surf lifesaving |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The surf life saving club has continued to fulfil its charitable objectives, which focus on saving lives and improving the safety of Llanfairfechan Beach through prevention, rescue, training, and teaching surf lifesaving skills. The club has been training volunteers as lifeguards. This involves weekly training sessions, covering theory, first aid, swimming and life saving techniques in an indoor swimming pool and beach sessions practising swimming, board skills, rescue techniques and first aid in the sea and on the beach. Several volunteers have gained Surf Life Saving National Vocational Qualification and other Lifeguard Qualifications. Affiliation with the Surf Life Saving Association Wales and other relevant organisations ensure that the club stays updated with the latest lifesaving methods and best practices. The club plans to provide coaching opportunities in the sport of surf lifesaving. Regular pool sessions in Bangor swimming pool offer continuous coaching opportunities for members. |
| We continue to engage with the local community to raise funds and to promote surf lifesaving activities and water safety. Club membership fees are set at the lowest level commensurate with financial viability. Our fees compare favourably with other local clubs and charities offering similar activities. |
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|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issued by the Charity Commission on public benefit. The trustees have all received ‘The essential trustee: what you need to know, what you need to do’ guidance prior to appointment and the roles and responsibilities of trustees are regularly discussed at our monthly management meetings. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | The club is entirely reliant on the contribution of volunteers to deliver all aspects of its activities, and the trustees greatly appreciate the volunteers’ time and commitment. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The club was established as a community-led initiative following the tragic drowning of a local young woman. We continue to work closely with her family, the local authority’s Outdoor Activity Development Officer, the Town Council, other sports and community organisations, Conwy Harbourmaster’s Office, and the RNLI to promote water safety and support our coastal community. Our partnership with Ffit Conwy has strengthened, providing a clear progression pathway from Swim Safe sessions into regular club activity. The club also remains affiliated with Surf Life Saving Association Wales, Sport Conwy, and The Outdoor Partnership, ensuring high standards in training and development. This year, the club undertook its first voluntary patrol, supporting Surfers Against Sewage during their Paddle Out event in Llanfairfechan. Building our operational capacity further, three members gained their NVBLQ Level 3 Lifeguard qualification, and two achieved the Level 2 Beach Lifesaver Award. A structured programme is now in place to train new volunteers and revalidate existing lifeguards. Our Club Open Evening attracted over 60 participants and successfully launched regular sea-based sessions for Adults, Juniors, and Nippers. We also delivered Water Safety outreach sessions as part of the local primary school’s summer activity camp, reaching 30 young people and their support staff. We are grateful to the Sailing Club for providing storage for our boards, supported by racking generously donated by local businesses. Our social media channels were established and actively maintained throughout the year, helping us share club updates and promote key water safety messages. |
Funding from the UK Prosperity Fund and the Dŵr Anafon Fund was fully utilised, with the local volunteer bureau recognising the project as an example of best practice and expressing an interest in using it as a case study. We also extend our thanks to Llanfairfechan Women’s Institute for their support; they raised £350 towards club surf caps, and in return our volunteers delivered a water safety information session for their members. Working with the Community Library, the club also provided a talk as part of the Warm Hub programme. To support safe and effective operations, five members completed the RYA VHF Radio course, enabling radio communications to become part of our standard procedures. We continue to develop and update our policies and Standard Operating Procedures, alongside maintaining robust IT systems, safeguarding training, and DBS checks. The club held its first Christmas Party this year, welcoming not only members but also the many individuals and organisations who have supported our work. We were honoured to receive a Certificate of Commendation from the Town Council for the second consecutive year, recognising our positive contribution to the community.
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Accounts have been prepared from 01.04.2024 - 31.03.2025. As at the 31stMarch 2025 the clubs cash position remained strong with a closing bank balance of £5216.36. The total income for the year was £5,552 made up of grants from Dwr Anafon totalling £2,500 and Co-op £1,793.16, along with a donation of £300 and membership, pool and beach fees. Expenses for the year totalled £1498 including general purchases, pool and room hire costs, training and subscriptions. The restricted funds totalling £11,108 were spent in accordance with the grant providers terms. One set of items originally quoted for were cheaper to purchase and therefore there is a small balance of £56 left as a reserve. Note: Pool Fees for the period totalling £485.10 were not accounted for in these accounts as the cheques were not cashed until after the year end. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The charity maintains a minimal reserve to enable cashflow. |
| Amount of reserves held | Para 1.22 | £56.00 |
| Reasons for holding zero reserves |
Para 1.22 | NA |
| Details of fund materially in deficit |
Para 1.24 | NA |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | There are no uncertainties regarding the charity continuing as a going concern |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
The trustees manage the affairs of the CIO, with some elements delegated to the club committee and flag officers. There must be a minimum of three trustees appointed in accordance with the Constitution. |
|
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 |
The governing document of the Club (CIO) is a constitution. The document outlines the rules and regulations for how the CIO will be run, including its purposes, powers, and the roles of trustees and members. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | The club is constituted as a charitable incorporated organisation (CIO). |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are appointed or reappointed annually at the Annual General Meeting held in January. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | The trustees will make available to each new trustee a copy of the constitution and any amendments made to it, plus a copy of the CIO's latest trustees' annual report and accounts. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The club is affiliated to the Surf Life Saving Association Wales, the national governing body for the sport of Surf Life Saving and Awarding body for qualifications. |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Clwb Achub Bywyd o’r Mor Llanfairfechan Surf Life Saving Club |
|---|---|
| Other name the charity uses | Llanfairfechan Surf Life Saving Club, CABoM Llanfairfechan SLSC |
| Registered charitynumber | 1201783 |
| Charity’s principal address | 2 Nyth Clyd, Penmaen Park Llanfairfechan LL330RN |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Katrina Marie Jones |
President | January 2023 - ongoing | ||
| FelicityRuth Iliffe | Secretary | January2023 - ongoing | ||
| Nefyn Howard Williams |
Chair | January 2025- ongoing | ||
| Elana Williams | Treasurer | January 2023 – November 2024 |
||
| Samantha Davies | Treasurer | November 2024- ongoing |
||
| Laura Littlejohn | Trustee | January 2025- January 2026 |
||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets none held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for none safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Felicity Ruth Iliffe | Samantha Davies | |
Secretary |
Treasurer | |
| 25.01.2025 | ||
| 25.01.2025 |
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