Trustees’ Annual Report for the period
From 13/1/23 To 31/03/24
Charity name: Clwb Achub Bywyd O’r Mor Llanfairfechan Surf Life Saving Club Charity registration number: 1201783
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objects of the Club are to save life and improve the safety of Llanfairfechan Beach through prevention, rescue, training and teaching of surf lifesaving skills, but not exclusively by: 1. Promoting the water safety aspect to all beach activities. 2. Developing beach lifesaving methods in all their respects. 3. Providing coaching and competitive opportunities in the sport of surf lifesaving |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The surf life saving club has made significant progress in fulfilling its charitable objectives, which focus on saving lives and improving the safety of Llanfairfechan Beach through prevention, rescue, training, and teaching surf lifesaving skills. To promote water safety in all beach activities, a Water Safety Talk at the Sailing Club was held, raising awareness about the importance of safety measures. Additionally, the SwimSafe sessions, conducted in partnership with Ffit Conwy, educated 68 participants on water safety, significantly contributing to the overall safety of beach activities. In developing beach lifesaving methods, the club has been proactive in training volunteers as lifeguards. Weekly training sessions, covering sea, pool, and theoretical aspects, have equipped volunteers with comprehensive lifesaving skills. The commencement of sea sessions provided practical, hands-on experience in real-life rescue scenarios. Furthermore, affiliations with the Surf Life Saving Association Wales and other relevant organisations ensure that the club stays |
| updated with the latest lifesaving methods and best practices. The club has also focused on providing coaching opportunities in the sport of surf lifesaving. Regular pool sessions at Plas Menai offer continuous coaching opportunities for members. The launch of club membership and the logo competition have fostered a sense of community and engagement in surf lifesaving activities. Winter theory sessions held at Llanfairfechan Town Hall/Library provide ongoing education. Club membership fees are set at the lowest level commensurate with sustaining a viable operation. Our fees compare favourably with other local clubs and charities offering similar activities. |
||
|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issued by the Charity Commission on public benefit. The trustees have all received ‘The essential trustee: what you need to know, what you need to do’ guidance prior to appointment and a Q&A session was held at the AGM for those interested in becoming a trustee. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | The club is entirely reliant on the contribution of volunteers to deliver all aspects of its activities, and as trustees we are incredibly grateful for this, which is invaluable. |
| Other |
Achievements and Performance
SORP reference
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | In response to the tragic drowning of a young girl from Llanfairfechan, a community initiative was launched to establish a surf life saving club. The journey began an initial online community meeting, which saw 36 participants register. A Water Safety Talk was held at the local Sailing Club, to raise monies for the initial set up humorously noted as Roger Pierce (the local Outdoor Activity Development Officer) "selling his soul," was one of the early highlights. In a touching gesture, the family of the young girl who drowned decided to donate the remaining funds raised by the local community for her funeral to help with the initial costs of setting up the club. An information evening followed, attended by 15 community members. The club partnered with Ffit Conwy to run SwimSafe sessions in Llanfairfechan, attracting 68 participants and 13 volunteers. The first pool session for interested parties was held at Plas Menai, the National Outdoor Centre. The club also opened a bank account and launched a competition for designing its logo. The club secured funding for pool sessions through the Discover Llanfairfechan (Local tourism association). A basic website and app were created via Stack Team App, and club email addresses were established. Pool sessions continued at Plas Menai, and the club successfully applied for charitable status (CIO). A talk at the Rotary Club led to a generous donation from Llanfairfechan Rotary. The club affiliated with the Surf Life Saving Association Wales, Sport Conwy, and The Outdoor Partnership. Sea sessions commenced in April, running on Friday evenings until October, with equipment borrowed from Colwyn Bay SCLC and six ex-RNLI boards, three of which have been refurbished. Club membership was launched, and the development of policies is ongoing. The club successfully applied for several grants, including £1,500 from Llanfairfechan Town Council, £2,500 from Anafon Dwr, and a pending application from the Co-Op Community Fund. Additionally, the club received up to 10 free licenses through the Microsoft Not for Profit Software application |
|---|---|---|
and approximately £11,500 from the UK Shared Prosperity Fund. IT systems are being set up, with a transition to Microsoft underway. Safeguarding training and DBS checks have started. The club was awarded a Certificate of Achievement by Llanfairfechan Town Council, and two members have qualified as NVBLQ Level 3 lifeguards. Winter theory sessions are being held at Llanfairfechan Town Hall/Library, and pre-Christmas winter pool sessions took place at Bangor Swimming Pool.
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Accounts have been prepared from its inception to the 31stMarch 2024. As at 31stMarch 2024 the clubs cash position remained strong with closing bank balance of £12270.38 (including reserves of £11,149). Total income of £15,938.89 was received in the year, of which donations received totalled £1957.94. Membership income contributed £380.38. Grant income received was £2433.31 and a restricted grand fund of £11,163.76 (of which £14.76 was spent on dry bags during the year). The remaining balance of £11,149 has been apportioned to reserves for use in 2024-25. Total costs of £480.40 were incurred for room and pool hire. In addition, the affiliation costs were £170 and subscription fees of £369.67. During the year the club purchased equipment to the value of £2565.27. Bank charges totalled £76.17 and a small postage charge of £3.50. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The charity maintains a minimal reserve to enable cashflow. |
| Amount of reserves held | Para 1.22 | £11,149 |
| Reasons for holding zero reserves |
Para 1.22 | NA |
| Details of fund materially in deficit |
Para 1.24 | NA |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | There are no uncertainties regarding the charity continuing as a going concern. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
Other
Structure, Governance and Management
| Description of charity’s trusts: |
The trustees manage the affairs of the CIO, with some elements delegated to the club committee and flag officers. There must be a minimum of three trustees appointed in accordance with the Constitution. |
|
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | The governing document of the Club (CIO) is a constitution. The document outlines the rules and regulations for how the CIO will be run, including its purposes, powers, and the roles of trustees and members. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | The club is constituted as a charitable incorporated organisation (CIO). |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are appointed or reappointed annually at the Annual General Meeting held in January. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | The trustees will make available to each new trustee a copy of the constitution and any amendments made to it, plus a copy of the CIO's latest trustees' annual report and accounts. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The club is affiliated to the Surf Life Saving Association Wales, the national governing body for the sport of Surf Life Saving and Awarding body for qualifications. |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Clwb Achub Bywyd o’r Mor Llanfairfechan Surf Life Saving Club |
|---|---|
| Other name the charity uses | Llanfairfechan Surf Life Saving Club, CABoM Llanfairfechan SLSC |
| Registered charitynumber | 1201783 |
| Charity’s principal address | 2 Nyth Clyd, Penmaen Park Llanfairfechan LL330RN |
|---|---|
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Katrina Marie Jones |
President | January 2023 - ongoing | ||
| FelicityRuth Iliffe | Secretary | January2023 - ongoing | ||
| Michael Fitzgerald Carter |
Chair | January 2023 -January 2024 |
||
| Elana Williams | Treasurer | January 2023 – November 2024 |
||
| Samantha Davies | Treasurer | November 2024- ongoing |
||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets none held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for none safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The Trustees declare that they have approved the trustees’ report above.
Signed on behalf of the Charity’s trustees:
| Signature | ||
|---|---|---|
| Full Name | Samantha Davies | Felicity Ruth Iliffe |
| Position | Treasurer | Secretary |
| Date | 04.02.2025 |
EPKWIO AND WAIIS Recel ts and ments accounts CC16a th• IMilod iJoJxuJ T• s201 Sectson A Receipts and ments fvnd• Al 4 TTI 4 TPI 17• Sub tot•1 Sub to Ir4eo(POtsl 1 107 Al C••h Iwid• IMI y••i •Thl C•¥h th1• y••r •nd Section B Stateiiient of assets and liabilities at Ihe end ol the period fvnd• 81 Ca•h lurMI• CCXX Rl Issi
12 770 fvnd• fvn fvnd• 11 114 I11211