Trustees’ Annual Report for the period
From June 2023. Period start date To June 2024 Period end date
Charity name: Eastbourne Ashridge Circle
Charity registration number: 1201658
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The Circle is for the promotion of good citizenship, primarily in East Sussex |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The holding of lectures on a diverse range of subjects that are intended to encourage and promote good citizenship. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance on public benefit |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | The policy is to not make grants |
| Policy on social investment including program related investment |
Para 1.38 | The policy is not to make social investment |
| Contribution made by volunteers |
Para 1.38 | All activity is undertaken by unpaid volunteers |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Lectures have encompassed an update on current geopolitical issues, women’s rights and environmental concerns, together with aspects of our social and cultural heritage – all topics with direct relevance to the needs of well-informed citizenship. Members have made numerous comments complimenting the quality and relevance of the lectures. Membership numbers reached full capacity as a result of word-of-mouth recommendations. |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The financial position is strong with income above target and the charity remains a going concern |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The policy is to hold reserves of at least 50% of annual income to meet substantial contracts for accommodation rental and speaker fees that are agreed in advance of the lecture season. |
| Amount of reserves held | Para 1.22 | £35,000 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Membership subscriptions are the sole source of funds |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | None |
| A description of the principal risks facing the charity |
Para 1.46 | Issues that may prevent lectures from taking place - the sole means by which we deliver our Object. Suitable lecture accommodation could be withdrawn or a national health emergency could cause membership to plummet. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | A constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | An unincorporated charitable association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are directly elected by members at an AGM. There are no constitutional provisions |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Eastbourne Ashridge Circle |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1201658 |
| Charity’s principal address | 32 Saffrons Park, Eastbourne BN20 7UX |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Alan Wenham | Chair | |||
| Jennifer King | Vice-chair | |||
| Anita Dixon | Secretary | |||
| Katina Shingler | Treasurer | |||
| Michael Clarke | Programme Secretary |
|||
| Alan Packard | Membership Secretary |
|||
| Tim Hancock | ||||
| Brian Waters | ||||
| Richard Wells | President | |||
– Corporate trustees names of the directors at the date the report was approved Director name None
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| None | ||
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
No paid employees
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Alan Wenham
Position (eg Secretary, Chair Chair, etc) Date 14 August 2024
Charity Name No (if any) Eastbourne Ashridge Circle 1201658 Receipts and payments accounts CC16a For the period Period start date Period end date To from 1-May-23 30-Apr-24
| Section A Receipts and payments | ||||
|---|---|---|---|---|
| A1 Receipts Subscriptions 51,412 Sundries 9 - - - - - - 51,421 - - Sub total - Total receipts 51,421 A3 Payments Theatre hire 21,600 Speaker fees 19,031 Digital services 2,077 Print Post Stationery 2,977 Insurance 501 Hall hire 55 Committee expenses 55 Gratuities 328 Promotions - Sub total 46,624 - - Sub total - Total payments 46,624 Net of receipts/(payments) 4,797 A5 Transfers between funds - A6 Cash funds last year end - Cash funds this year end 4,797 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table) |
to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ 51,412 9 - - - - - - 51,421 - - - 51,421 21,600 19,031 2,077 2,977 501 55 55 328 - 46,624 - - - 46,624 4,797 - - 4,797 |
Last year to the nearest £ |
| - - - - - - - - - |
51,412 | 45,839 | ||
| 9 | 708 | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| 51,421 | 46,547 | |||
| - - - |
- | |||
| - | - | |||
| - | - | |||
| - | 51,421 | 46,547 | ||
| - - - - - - - - - - |
21,600 | 20,880 | ||
| 19,031 | 23,250 | |||
| 2,077 | 996 | |||
| 2,977 | 3,341 | |||
| 501 | 479 | |||
| 55 | - | |||
| 55 | 370 | |||
| 328 | - | |||
| - | 1,975 | |||
| 46,624 | 51,291 | |||
| - - - |
- | |||
| - | ||||
| - | - | |||
| - | 46,624 | 51,291 | ||
| - | - - - - |
4,797 | - 4,744 | |
| - | - | - | ||
| - | - | - | ||
| - | 4,797 | - 4,744 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details Natwest Bank Petty cash Details Details Details Details Signature Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ to nearest £ 35,098 - 60 - - - 35,158 - Agreement Error OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Print Name Alan Wenham Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ Endowment funds |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| to nearest £ Endowment funds |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| Alan Wenham | 1-Feb-25 | ||
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ members of
Charity Name Eastbourne Ashridge Circle
30 April 2024
On accounts for the year ended Charity no (if any)
1201658
Set out on pages
1 and 2
(remember to include the page numbers of additional sheets)
Responsibilities and basis of report
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30/04/2024 DD / MM / YYYY .
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * Please delete the words in the brackets if they do not apply.
Signed:
Date:
2 February 2025
October 2018
1
IER
Name:
Brian Murphy
Relevant professional qualification(s) or body (if any):
Address:
Flat 1, Edenthorpe Lodge
7 St Johns Road, Eastbourne
BN20 7JA
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose . No concerns
October 2018
2
IER