## **Trustees’ Annual Report for the period** **From June 2023. Period start date To June 2024 Period end date** ## **Charity name: Eastbourne Ashridge Circle** ## **Charity registration number: 1201658** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The Circle is for the promotion of good**
**citizenship, primarily in East Sussex**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**The holding of lectures on a diverse**
**range of subjects that are intended to**
**encourage and promote good**
**citizenship.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have had regard to the**
**guidance on public benefit**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**The policy is to not make grants**| |Policy on social investment
including program related
investment|Para 1.38|**The policy is not to make social**
**investment**| |Contribution made by
volunteers|Para 1.38|**All activity is undertaken by unpaid**
**volunteers**| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Lectures have encompassed an update**
**on current geopolitical issues, women’s**
**rights and environmental concerns,**
**together with aspects of our social and**
**cultural heritage – all topics with direct**
**relevance to the needs of well-informed**
**citizenship.**
**Members have made numerous**
**comments complimenting the quality**
**and relevance of the lectures.**
**Membership numbers reached full**
**capacity as a result of word-of-mouth**
**recommendations.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The financial position is strong with**
**income above target and the charity**
**remains a going concern**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The policy is to hold reserves of at least**
**50% of annual income to meet**
**substantial contracts for**
**accommodation rental and speaker fees**
**that are agreed in advance of the lecture**
**season.**| |Amount of reserves held|Para 1.22|**£35,000**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Membership subscriptions are the sole**
**source of funds**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**None**| |A description of the principal
risks facing the charity|Para 1.46|**Issues that may prevent lectures from**
**taking place - the sole means by which**
**we deliver our Object. Suitable lecture**
**accommodation could be withdrawn or a**
**national health emergency could cause**
**membership to plummet.**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**A constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**An unincorporated charitable**
**association**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are directly elected by**
**members at an AGM. There are no**
**constitutional provisions**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Eastbourne Ashridge Circle| |---|---| |Other name the charity uses|| |Registered charity number|1201658| |Charity’s principal address|32 Saffrons Park, Eastbourne BN20 7UX| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Alan Wenham|Chair||| ||Jennifer King|Vice-chair||| ||Anita Dixon|Secretary||| ||Katina Shingler|Treasurer||| ||Michael Clarke|Programme
Secretary||| ||Alan Packard|Membership
Secretary||| ||Tim Hancock|||| ||Brian Waters|||| ||Richard Wells|President||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name None** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**None**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** No paid employees ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Alan Wenham **Position (eg Secretary,** Chair **Chair, etc) Date** 14 August 2024 **Charity Name No (if any) Eastbourne Ashridge Circle 1201658 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 1-May-23 30-Apr-24 |**Section A Receipts and payments**||||| |---|---|---|---|---| |**A1 Receipts**
Subscriptions
**51,412**
Sundries
**9**
**-**
**-**
**-**
**-**
**-**
**-**
**51,421**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 51,421**
**A3 Payments**
Theatre hire
**21,600**
Speaker fees
**19,031**
Digital services
**2,077**
Print Post Stationery
**2,977**
Insurance
**501**
Hall hire
**55**
Committee expenses
**55**
Gratuities
**328**
Promotions
**-**
**_Sub total_ 46,624**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 46,624**
**_Net of receipts/(payments)_ 4,797**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**-**
**_Cash funds this year end_ 4,797**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**51,412**
**9**
**-**
**-**
**-**
**-**
**-**
**-**
**51,421**
**-**
**-**
**-**
**51,421**
**21,600**
**19,031**
**2,077**
**2,977**
**501**
**55**
**55**
**328**
**-**
**46,624**
**-**
**-**
**-**
**46,624**
**4,797**
**-**
**-**
**4,797**|**Last year**
**to the nearest £**| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**51,412**|**45,839**| ||||**9**|**708**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**51,421**|**46,547**| |||||| |||**-**
**-**
**-**|**-**|| ||||**-**|**-**| ||||**-**|**-**| |||||| |||**-**|**51,421**|**46,547**| |||||| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**21,600**|**20,880**| ||||**19,031**|**23,250**| ||||**2,077**|**996**| ||||**2,977**|**3,341**| ||||**501**|**479**| ||||**55**|**-**| ||||**55**|**370**| ||||**328**|**-**| ||||**-**|**1,975**| ||||**46,624**|**51,291**| |||||| |||**-**
**-**
**-**|**-**|| ||||**-**|| ||||**-**|**-**| |||||| |||**-**|**46,624**|**51,291**| |||||| ||**-**|**-**
**-**
**-**
**-**|**4,797**|**- 4,744**| ||**-**||**-**|**-**| ||**-**||**-**|**-**| ||**-**||**4,797**|**- 4,744**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Natwest Bank
Petty cash
**Details**
**Details**
**Details**
**Details**
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**35,098**
**-**
**60**
**-**
**-**
**-**
**35,158**
**-**
Agreement Error
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
Alan Wenham
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Alan Wenham|1-Feb-25| ||||| ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/ members of** Charity Name Eastbourne Ashridge Circle 30 April 2024 **On accounts for the year ended Charity no (if any)** 1201658 **Set out on pages** 1 and 2 (remember to include the page numbers of additional sheets) ## **Responsibilities and basis of report** I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30/04/2024 **DD / MM / YYYY** . As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed:** **Date:** 2 February 2025 **October 2018** 1 **IER** **Name:** Brian Murphy ## **Relevant professional qualification(s) or body (if any):** **Address:** Flat 1, Edenthorpe Lodge 7 St Johns Road, Eastbourne BN20 7JA ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . No concerns **October 2018** 2 **IER**