Trustees’ Annual Report for the period
From 1[st] January 2023 To 31[st] December 2023
Charity name: Cloud Nine Musical Theatre Group
Charity registration number: 1201649
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | For the public benefit, to promote public appreciation of the art of musical theatre (singing, dancing and acting) and technical show production, including sound and lighting, stage management and backstage activities and to stage a variety of theatrical works for the public benefit. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
We staged 3 original shows in this period, all devised, written, directed, taught and produced by Cloud Nine. “A Night at the London Palladium” was a Song & Dance show telling the history of this wonderful theatrical venue, “The End of the Pier Show” is a traditional variety “music hall” style show with sketches, comedy, songs and dance. “Snow White” was a traditional family pantomime the only such show within a 20 mile radius of our base. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | At every stage of leadership, direction, creativity and delivery to achieve our purpose and objectives, we have considered and worked within the structure and requirements of the Charities Commission. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | Volunteers support us in delivering the breadth of services we need to deliver a full show experience, and the trustees and leadership team themselves give up 100s of hours to create, train, direct and produce each show, as well as investing hours supporting other community or charitable organisations e.g. RNLI, Arts Dream Selsey, Selsey Community Forum, with time, expertise, free equipment hire and set-up, as well as production support for community events. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Selsey is a small town at the end of the Manhood peninsular with a relatively small, mixed demographic population with generally low incomes and poor transport connectivity. Our shows have provided entertainment, escapism, mental health benefits and artistic opportunities, as well as learning and a sense of shared community supporting particularly the elderly audiences who either cannot afford or are unable to travel for entertainment purposes. Our cast for each of our shows in this period had an age range of 16 to 79 years old, with mixed ability, mixed mobility and one with autism. The opportunity we provide for this broad church of people to be part of a creative, artistic and expressive performance production is unparalleled and, were we not to exist, unavailable locally, and possibly even regionally. We look to reach out to a wider audience since other local groups and societies have closed down, and with local venues being closed for long term renovation, and with our ticketing delivering balanced value between low-cost for our audience but enough revenue for us to continue to and produce the next show. |
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | We have been unable to apply for grants in our first year as many offers require at least 1 year of signed-off accounts, so we have focussed our financial efforts on generating the optimal revenue from our objective activities while tightly managing costs. We had several donations which assisted our start-up and have ensured we remain solvent into our second year and to help with cashflow. We have generated £24,544 in revenue from our activities, and have spent/invested £29,627 to deliver current activities and underpin future works. We have also worked hard to generate interest in the Group in support of growth and to demonstrate our community value ahead of grant applications from year 2. Due to timings, the bulk of our ticket sales revenue from our Christmas Pantomime is not sent by TicketSource (our ticket provider) until the first week of our new Financial year. This is an additional circa £9,000 which clearly boosts our cashflow enabling our ongoing charitable objectives. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are held to enable the investment and cashflow required to create and produce the next show. |
| Amount of reserves held | Para 1.22 | At the end of this period we held £3,223 in the bank and £376 in cash |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | There are no uncertainties about future continuation at this time, and although the cost of living challenges to the UK are clearly affecting everyone, we are confident that we can continue, particularly given we will now be able to apply for grants having completed and signed-off a full year of accounts. |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
Ticket Sales to shows, raffles, licensed bar sales, and membership fees generate the majority of our funds. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Our social investment is offering free entertainment, free equipment hire, and planning and production support to other small groups, charities and/or community events or organisations. |
| A description of the principal risks facing the charity |
Para 1.46 | Risks that face us are increasing rental costs for our storage facilities, less grant availability for the Arts and/or Artistic groups, and an aging population who like real entertainment as opposed to a newer generation who prefer virtual entertainment. This risk awareness does provide the potential to review the delivery mechanisms for some of our community services. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | We are a CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The core/original trustees identified people with expertise in risk management, local connectivity, and with trustworthy reputations as well as a passion for delivering outstanding productions for the community benefit. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Cloud Nine Musical Theatre Group |
|---|---|
| Other name the charity uses | N/A |
| Registered charity number | 1201649 |
| Charity’s principal address | 47 Robinson Close, Selsey, West Sussex PO20 0FD |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Stephen Newman | Chairperson | 02/04/23 | ||
| Simon Townsend | DeputyChair | 19/01/23 | ||
| Rebecca Townsend | Treasurer | 19/01/23 | ||
| Madeleine Butler- Townsend |
19/01/23 | |||
| Susan Graves | 31/01/23 | |||
| JeremyGraves | 31/01/23 | |||
| Roland Robinson | 31/03/23 | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Stephen Harley Newman Simon John Townsend Position (eg Secretary, Chairperson Deputy Chairperson Chair, etc) Date 20[th] October 2024
Cloud Nine Musical Theatre Group 1201649 Receipts and payments accounts CC16a For the period 1/1/2023 12/31/2023 To from
Section A Receipts and payments
| A1 Receipts | to the nearest £ 15,881 2,227 3,683 769 532 508 744 200 - 24,544 - - - 24,544 Unrestricted funds |
to the nearest £ Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ |
Last year to the nearest £ |
|---|---|---|---|---|---|
| Ticket Sales | - - - - - - - - - |
- - - - - - - - - |
15,881 2,227 3,683 769 532 508 744 200 - 24,544 |
- | |
| Raffles | |||||
| Bar Sales | - | ||||
| Membership/Fees | - | ||||
| After Show fees | - | ||||
| Donations | - | ||||
| Fundraising | - | ||||
| Other | - | ||||
| - | |||||
| Sub total(Gross income for AR) | - | ||||
| A2 Asset and investment sales, (see table). | |||||
| - - - |
- - - |
- - - |
|||
| - | |||||
| Sub total | - | ||||
| Total receipts | |||||
| - | - | 24,544 | - |
| A3 Payments Rent - Costume/PropStore 4,420 Rent - SelseyAcademy 4,972 Rent - SelseyMethodist Church Hall 525 Choreographer 1,800 Fixtures & Fittings 1,876 Insurance 667 Subscriptions(website, Dropbox, NODA, Adobe) 792 Printing 2,249 Marketing 431 Music Tracks 264 Bar Stock 2,975 Raffle Prizes 526 Van Hire 647 Fuel 162 Sundries/Gratuities 1,093 Other 900 Sub total 24,299 Costumes, Props etc. 3,745 Sound and Light 1,583 Sub total 5,328 Total payments 29,627 Net of receipts/(payments) - 5,083 A5 Transfers between funds A6 Cash funds last year end 8,682 Cash funds this year end 3,599 A4 Asset and investment purchases, (see table) |
||||
|---|---|---|---|---|
| Rent - Costume/PropStore | - - - - - - - - - - - - - - - - - - |
- - - - - - - - - - - - - - - - - - |
4,420 4,972 525 1,800 1,876 667 792 2,249 431 264 2,975 526 647 162 1,093 900 - 24,299 |
- |
| Rent - SelseyAcademy | - | |||
| Rent - SelseyMethodist Church Hall | - | |||
| Choreographer | - | |||
| Fixtures & Fittings | - | |||
| Insurance | - | |||
| Subscriptions(website, Dropbox, NODA, Adobe) | - | |||
| Printing | - | |||
| Marketing | - | |||
| Music Tracks | - | |||
| Bar Stock | - | |||
| Raffle Prizes | - | |||
| Van Hire | - | |||
| Fuel | - | |||
| Sundries/Gratuities | - | |||
| Other | - | |||
| - | ||||
| Sub tota | - | |||
| A4 Asset and investment purchases, (see table) |
||||
| Costumes, Props etc. | - - - |
- - - |
3,745 1,583 5,328 |
|
| Sound and Light | ||||
| Sub tota | - | |||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||
| - | - | 29,627 | - | |
| - - - - |
- - - - |
- 5,083 - 8,682 3,599 |
- | |
| - | ||||
| - | ||||
| - |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details Cash in Bank Cash held/in Floats Details Details Details Costumes Props Sound equipment Lighting Details Rent (1 months notice) Academy Hall Hire Rehearsal Hall Hire Signature Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ to nearest £ 3,223 - 376 - - - 3,599 - OK OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - 480 2,998 1,825 - - Print Name Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ Restricted funds |
to nearest £ Endowment funds |
|---|---|---|---|---|
| - - - - |
- | |||
| - | ||||
| - | ||||
| - | ||||
| OK | ||||
| to nearest £ Endowment funds |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| 2,500 | ||||
| 300 | ||||
| 1,200 | ||||
| 300 | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| When due (optional) |
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| 01 March 2024 | ||||
| 01 February 2024 | ||||
| Date of approval |
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