## **Trustees’ Annual Report for the period** **From 1[st] January 2023 To 31[st] December 2023** ## **Charity name: Cloud Nine Musical Theatre Group** ## **Charity registration number: 1201649** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|For the public benefit, to promote public appreciation of the
art of musical theatre (singing, dancing and acting) and
technical show production, including sound and
lighting, stage management and backstage activities and to
stage a variety of theatrical works for the public benefit.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|We staged 3 original shows in this period, all devised,
written, directed, taught and produced by Cloud Nine. “A
Night at the London Palladium” was a Song & Dance show
telling the history of this wonderful theatrical venue, “The
End of the Pier Show” is a traditional variety “music hall”
style show with sketches, comedy, songs and dance.
“Snow White” was a traditional family pantomime the only
such show within a 20 mile radius of our base.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|At every stage of leadership, direction, creativity and
delivery to achieve our purpose and objectives, we have
considered and worked within the structure and
requirements of the Charities Commission.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|Volunteers support us in delivering the breadth of services
we need to deliver a full show experience, and the trustees
and leadership team themselves give up 100s of hours to
create, train, direct and produce each show, as well as
investing hours supporting other community or charitable
organisations e.g. RNLI, Arts Dream Selsey, Selsey
Community Forum, with time, expertise, free equipment hire
and set-up, as well as production support for community
events.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Selsey is a small town at the end of the Manhood
peninsular with a relatively small, mixed demographic
population with generally low incomes and poor transport
connectivity.
Our shows have provided entertainment, escapism, mental
health benefits and artistic opportunities, as well as learning
and a sense of shared community supporting particularly
the elderly audiences who either cannot afford or are
unable to travel for entertainment purposes.
Our cast for each of our shows in this period had an age
range of 16 to 79 years old, with mixed ability, mixed
mobility and one with autism. The opportunity we provide
for this broad church of people to be part of a creative,
artistic and expressive performance production is
unparalleled and, were we not to exist, unavailable locally,
and possibly even regionally.
We look to reach out to a wider audience since other local
groups and societies have closed down, and with local
venues being closed for long term renovation, and with our
ticketing delivering balanced value between low-cost for our
audience but enough revenue for us to continue to and
produce the next show.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|We have been unable to apply for grants in our first year as
many offers require at least 1 year of signed-off accounts,
so we have focussed our financial efforts on generating the
optimal revenue from our objective activities while tightly
managing costs.
We had several donations which assisted our start-up and
have ensured we remain solvent into our second year and
to help with cashflow.
We have generated £24,544 in revenue from our activities,
and have spent/invested £29,627 to deliver current activities
and underpin future works. We have also worked hard to
generate interest in the Group in support of growth and to
demonstrate our community value ahead of grant
applications from year 2.
Due to timings, the bulk of our ticket sales revenue from our
Christmas Pantomime is not sent by TicketSource (our
ticket provider) until the first week of our new Financial year.
This is an additional circa £9,000 which clearly boosts our
cashflow enabling our ongoing charitable objectives.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves are held to enable the investment and cashflow
required to create and produce the next show.| |Amount of reserves held|Para 1.22|At the end of this period we held £3,223 in the bank and
£376 in cash| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There are no uncertainties about future continuation at this
time, and although the cost of living challenges to the UK
are clearly affecting everyone, we are confident that we can
continue, particularly given we will now be able to apply for
grants having completed and signed-off a full year of
accounts.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Ticket Sales to shows, raffles, licensed bar sales, and
membership fees generate the majority of our funds.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Our social investment is offering free entertainment, free
equipment hire, and planning and production support to
other small groups, charities and/or community events or
organisations.| |A description of the principal
risks facing the charity|Para 1.46|Risks that face us are increasing rental costs for our
storage facilities, less grant availability for the Arts and/or
Artistic groups, and an aging population who like real
entertainment as opposed to a newer generation who prefer
virtual entertainment.
This risk awareness does provide the potential to review the
delivery mechanisms for some of our community services.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|We are a CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The core/original trustees identified people with expertise in
risk management, local connectivity, and with trustworthy
reputations as well as a passion for delivering outstanding
productions for the community benefit.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Cloud Nine Musical Theatre Group| |---|---| |Other name the charity uses|N/A| |Registered charity number|1201649| |Charity’s principal address|47 Robinson Close, Selsey, West Sussex PO20 0FD| ||| ## **Names of the charity trustees who manage the charity** |1
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3
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5
6
7
8
9
10
11
12
13
14
15
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18
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Stephen Newman|Chairperson|02/04/23|| ||Simon Townsend|DeputyChair|19/01/23|| ||Rebecca Townsend|Treasurer|19/01/23|| ||Madeleine Butler-
Townsend||19/01/23|| ||Susan Graves||31/01/23|| ||JeremyGraves||31/01/23|| ||Roland Robinson||31/03/23|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Stephen Harley Newman Simon John Townsend **Position (eg Secretary,** Chairperson Deputy Chairperson **Chair, etc) Date** 20[th] October 2024 **Cloud Nine Musical Theatre Group 1201649 Receipts and payments accounts CC16a For the period** 1/1/2023 12/31/2023 **To from** ## **Section A Receipts and payments** |**A1 Receipts**|**to the nearest £**
**15,881**
**2,227**
**3,683**
**769**
**532**
**508**
**744**
**200**
**-**
**24,544**
**-**
**-**
**-**
**24,544**
**Unrestricted**
**funds**
|**to the nearest £**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**| |---|---|---|---|---|---| |Ticket Sales||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**15,881**
**2,227**
**3,683**
**769**
**532**
**508**
**744**
**200**
**-**
**24,544**|**-**| |Raffles|||||| |Bar Sales|||||**-**| |Membership/Fees|||||**-**| |After Show fees|||||**-**| |Donations|||||**-**| |Fundraising|||||**-**| |Other|||||**-**| ||||||**-**| |**Sub total**_(Gross income for AR)_|||||**-**| ||||||| |**A2 Asset and investment sales, (see table).**|||||| |||**-**
**-**
**-**|**-**
**-**
**-**|**-**
**-**
**-**|| ||||||**-**| |**Sub total**|||||**-**| |**Total receipts**|||||| |||**-**|**-**|**24,544**|**-**| |**A3 Payments**
Rent - Costume/PropStore
**4,420**
Rent - SelseyAcademy
**4,972**
Rent - SelseyMethodist Church Hall
**525**
Choreographer
**1,800**
Fixtures & Fittings
**1,876**
Insurance
**667**
Subscriptions(website, Dropbox, NODA, Adobe)
**792**
Printing
**2,249**
Marketing
**431**
Music Tracks
**264**
Bar Stock
**2,975**
Raffle Prizes
**526**
Van Hire
**647**
Fuel
**162**
Sundries/Gratuities
**1,093**
Other
**900**
**Sub total 24,299**
**Costumes, Props etc.**
**3,745**
Sound and Light
**1,583**
**Sub total 5,328**
**Total payments 29,627**
**Net of receipts/(payments) - 5,083**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**8,682**
**Cash funds this year end 3,599**
**A4 Asset and investment purchases, (see**
**table)**||||| |---|---|---|---|---| |Rent - Costume/PropStore|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**4,420**
**4,972**
**525**
**1,800**
**1,876**
**667**
**792**
**2,249**
**431**
**264**
**2,975**
**526**
**647**
**162**
**1,093**
**900**
**-**
**24,299**|**-**| |Rent - SelseyAcademy||||**-**| |Rent - SelseyMethodist Church Hall||||**-**| |Choreographer||||**-**| |Fixtures & Fittings||||**-**| |Insurance||||**-**| |Subscriptions(website, Dropbox, NODA, Adobe)||||**-**| |Printing||||**-**| |Marketing||||**-**| |Music Tracks||||**-**| |Bar Stock||||**-**| |Raffle Prizes||||**-**| |Van Hire||||**-**| |Fuel||||**-**| |Sundries/Gratuities||||**-**| |Other||||**-**| |||||**-**| |**Sub tota**||||**-**| |||||| |**A4 Asset and investment purchases, (see**
**table)**||||| |**Costumes, Props etc.**|**-**
**-**
**-**|**-**
**-**
**-**|**3,745**
**1,583**
**5,328**|| |Sound and Light||||| |**Sub tota**||||**-**| |**Total payments**
**Net of receipts/(payments)**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**Cash funds this year end**||||| ||**-**|**-**|**29,627**|**-**| |||||| ||**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**|**- 5,083**
**-**
**8,682**
**3,599**|**-**| |||||**-**| |||||**-**| |||||**-**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the charity’s own**
**use**
Signed by one or two trustees on behalf of all the
trustees|**Details**
Cash in Bank
Cash held/in Floats
**Details**
**Details**
**Details**
Costumes
Props
Sound equipment
Lighting
**Details**
Rent (1 months notice)
Academy Hall Hire
Rehearsal Hall Hire
Signature
**Total cash funds**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**3,223**
**-**
**376**
**-**
**-**
**-**
**3,599**
**-**
OK
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**480**
**2,998**
**1,825**
**-**
**-**
Print Name
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Restricted**
**funds**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---|---| ||||**-**
**-**
**-**
**-**|**-**| |||||**-**| |||||**-**| |||||**-**| |||||OK| |||||**to nearest £**
**Endowment**
**funds**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**2,500**| |||||**300**| |||||**1,200**| |||||**300**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**When due**
**(optional)**| |||||| |||||**01 March 2024**| |||||**01 February 2024**| |||||| |||||| |||||| |||||Date of
approval| |||||| ||||||