Charlty No. 1201460 Clyst Saint Mary Village Hall CIO Annual Report and Financial Statements For the year year ended 31st December 2025 Chairman: Mr Robert Hatton 14 Clyst Valley Road Clyst St Mary Bank: Uoyd Banklng Group Independent Examlner: Keith David Tuvey FCCA Redvloods AccounLaiiLs (Exeler ) LLd 2 Clyst Works, Clyst Road, Topsham, Exeter, EX3 ODB
Clyst St Mary Village Hall CIO - Report for 2025 Constltutlon CIy5t 5t Mary Villd8¥ Holl CIO wa5 e5tab115hed and the COnlEuti0n approved by the Lharity Commissioners in 2023. The new charity replaced the Clyst St Mary Village Hall committee, charity established by a Declaration of Trust dated 25th May 1977. The new charity began operating on 6 March 2023 after the AGM which was the final meeting of the old charity. A Vesting Declaration si8ned on 24 June 2023 transferred all assets and liabilities of the old charity to the new CIO. The alms and purposes of the new charity and the duties and responsibilities of Trustees are, as the previous charity, to hold upon trust for the purposes of a village hall for the use of the inhabitants of the Parishes of CIy5t St Mary and Sowton in the County of Devon without dlstinction of political. religious or other opinions including use for meetings, lectures and classes and for other forms of recreation and leisure-time occupation with the object of improving the conditions of life of the said inhabitants. The Trustees have the duty of promoting the use of the villa8e hall by the local and wider community. They also have responsibilities for maintenance and improvements to the hall and grounds. The Trustees have had regard to the Charity Commlssion Buidance on public benefit in carryin8 Out their respon51bllltles. M•mb•rshSp The original Trustees were elected at the 2024 Annual General Meeting. New Trustees will be appointed by the existing Trustees to fill vacancies and provide additional skills. Meetings of the Trustees are advertised in advance and open to the public and hall users are encoura8ed to attend rneetin8s but do not have a vote. There are no policie5 or procedures for induction and training of new Trustees. There are no ex-officlo members. the Chairman, Secretary and Treasurer are appointed at a m?.g.ting aftpr thp Afim Thp Committe• curr•ntly has 7 Trust••s. M••tin8s are held bi- monthly in January, March, May. July, September and November. The AGM is held In March. All meetings are open to the public. Durlng the period the followin8 served as Trustees: Peter Cusa Rob Hatton Peter Edwards Peter Cain Natalie Chandler Peggy van der Ploe8 Mike Loveman Secretary Chairman Treasurer
Committees The Village Hall CIO does not appoint any Statutory sub-commrttees. As and when required. sub-committees are appointed to fulfil specffic remits. These can include Trustees and other nonii¥)aied iiieiTtbEi>. Tliere ale iurrently no sUbmmIttee5. Revlew of the Year Meetings of the CIO were held in January. March. April July. September and November. All meetin8s apart from the AGM were held in the parish council office. We renewed contracts for cleanin& bookinB services and building5 supervision, all of which are working well. The website and facilities for bookin8 which are operated by Ali West continue to produce a good level of occupation for the hall. There have been few problems with payment of misusé of facilities by hirers. In order to automate invoicing and payments to reduce administrative load, the CIO purchased a subscription to Hall Wizard. which will be brought into use in 2026. The Bulldlng 5upervlsor. Shaun Perry has or8aDised and supervised a number of malntenance works during the year. The General and Fire Risk Assessment were reviewed by Shaun and th• Chairman durin8 tho yoar and mlnor works idcntlfied. Improvements to the hall carried out during the period include: the relocatlon of the table store to a room to the rear of the stage the refurbishment of the old table store for stora8e of table tennls and other sports equipment relocation of some plastic chairs to the storage contalner refixin8 and sealing the stage floorin8 provision of a handrail to the external steps A grant application was submitted to the East Devon Carbon Actlon Fund for replacement of the existing gas heaters with air conditionin& this was not sutcessful. Flnances Income and expenditure details are given in the Financial Report which also sets out the assets of the CIO. Insurance cover of the hall and contents is re8ularly revlewed. The Trustee5 have no policy on reserves but efforts are made to ensure that larger items of routine maintenance are planned. Fundraising The Trustees do not carry out any Significant programme of fundraising. Grants are sought as appropriate for improvement works.
The Year Ahead We will continue with our efforts to improve our facilities by the provision of the annexe. We lidve significant fund5 to convibute towards zhls work. Other improvements which are proposed to be carried out in 2026 include: Providing new emergency exit and main entrance doors Improving the audio visual fa¢ililies Replacing ceiling liles in the main hail Refurbtshing toilets Healing lo store rooms The present constitution only allows for individuals to l)ecom¢ trustees but in vi¢w of the facl that it was becoming difficult. if not impossible, to attract new trwstees, the constitution h&8 been amended to allow for corporate trste¢S lo be appoinled. This will allow us to fornially invi1¢ the Parish Council to become a trustee and potenlially, subject lo their approval, to take over the running of the hall should there be no Trustees able or willing to fulfil this role. My thanks go to all Trustees for their support. Thanks also to our Booklngs Officer, Ali West, our Buildings Supervisor, Shaun Perry and our Cleaning Contractor Adam Hurst for their continuing efforts lo support the operation of the hall. Rob Hatton Ichalrmanl January 2026
Page 4 Charlty No. 1201460 Independent Examiner's Report to the Committee(Trustees) of Clyst st Mary Village Hall I rewrt to the trustees on my examination of the accounts of the Cty5t St Mary Vfjllage Hall (the Trust) for the year ended 31st December 2025, which are set out on pa9es 4 and S. ReSpOnbIlItI •nd bas1• of rnport As the charlty trustees of the Trust you are responslble for the preparjtlon of the accounts In accordance lylth the requlrements of the Charitie5 act 2011{'the A¢t'l I report Sn respett d my exarninat of the Trusvs accounts carn&1 out under stlon 145 of the 2011 Act and In carrylng out my •xamination I hav followed all the èppltcable Dire£tyon$ 9lveTh by the Chority Cornmi¥sion under sectlon 145151(bl Of the Act. Ind•p•nd•nt •xamln•r'• •t•t•m•nt I have complet•il my examlnotlon. I Cubflm th•1 r&) moterlal mattws have cryne to my •tt•ntyon In connectlon wth the examlnatlon glvlng rn• C•1150 to b•ll•v• that In any matsrf•l r•sp•rt: l. accountlng record5 were noi kept In respe¢t OF tho Tru51 as by 130 of the Act; or 2. the accounts do not •ecord wlth those reccvds I h)v¢ no be drawn cerns and have com• across no other matters In conrbethon wlth tho examlnatlon to whth •ttentyon should th1¥ reprt In order io enable a wjper understandlry ol the 0¢nIS to be reathed. Kelth Davld Tu R0&$ AccouThtJnts (Exeterl Ltd 2 Clvst Works Clyst Road Topsham Exeter EX3 QDB 13th March 2026
Page 5 Lharity NO. 213938 Clyst Saint Mary Village Hall CIO Inconie •nd expendlture Account fgr the IZ to 31st December 2Q25 rl$e of 2025 over 2024 2025 2024 Incom• Lettlngs Wayleaves Grants Solar Panel Feed In Tarif Glfts Sundry Income Interest Received 0.5% 0.0% £ 35,147.01 9.47 £ 34,978,22 9.47 8.0% £ 3.762.52 £ 5,000.00 É 3,482.84 -ioo.o% -19.6% £ 3,851.00 £ 1,457.24 £ 1,171.82 3.0% £ 45.090.82 £ 43,778.77 Expendlturo Cleanlng Contrartor Rates & Water Rates Heat & Llght Repairs Insurance Hall Cost Cleanlng Materials Internet, Phone, Prlntlng and Stationery Legal Sundrles -15.8% 9.3% 51.586 £ 4,990.00 £ 2,278.54 £ 4,114.89 £ 5,925.00 £ 2,08S,43 £ 2,716.25 E 7,545.85 £ 1,160.59 £ 8,429,74 879.89 -100.086 9.896 32.2% -13.386 £ 1,274.80 £ 11,143.64 762.75 ii.i% 515.92 £ 1,380.00 125.00 464.32 -9.0% £ 26,585.54 É 29,207.07 Surplus/(deflcit} of Income over Expendltu 27.0% £ 18 505.28 £ 14 571.70 Our Effectlve Working Surplus was 27.0% £ 18,505.28 £ 14,571.70
Page 6 Chanty 140. 2/3938 Clyst Saint Mary Village Hall CIO statement of Assets and Liabilities as at 31st December 2025 2025 2024 Fixed Assets Vlllage Hall Additions durtng year 160778.01 0.00 160778.01 0.00 160778.01 160778.01 Flxtures and Nttlngs Addltions durin9 year 79590.62 0.00 79590.62 0.00 79590.62 240368.63 79590.62 240368.63 Current A••ets Lloyds bank - General Account Lloyds bank - Deposit Account Lloyds bank - Flxed Term Depost Account 18258.33 67973.95 0.00 86232.28 20924.87 5410.02 41392.11 67727.00 Current Llabllltle• Loans from Members of the Communlty 0.00 0.00 86232.28 67727.00 326600.91 308095.63 Funded by.. Accumalated Account at 1st January 2025 308095.63 293651.71 Surplusl(deflclt) Income over Expendlture for the year 18505.28 326600.91 14443.92 308Q95.ti3