Charlty No. 1201460
Clyst Saint Mary Village Hall CIO
Annual Report
and
Financial Statements
For the year year ended 31st December 2025
Chairman:
Mr Robert Hatton
14 Clyst Valley Road
Clyst St Mary
Bank:
Uoyd Banklng Group
Independent Examlner:
Keith David Tuvey FCCA
Redvloods AccounLaiiLs (Exeler ) LLd
2 Clyst Works, Clyst Road, Topsham, Exeter, EX3 ODB

Clyst St Mary Village Hall CIO - Report for 2025
Constltutlon
CIy5t 5t Mary Villd8¥ Holl CIO wa5 e5tab115hed and the COn￿lEuti0n approved by the Lharity
Commissioners in 2023. The new charity replaced the Clyst St Mary Village Hall committee,
charity established by a Declaration of Trust dated 25th May 1977. The new charity began
operating on 6 March 2023 after the AGM which was the final meeting of the old charity. A
Vesting Declaration si8ned on 24 June 2023 transferred all assets and liabilities of the old
charity to the new CIO.
The alms and purposes of the new charity and the duties and responsibilities of Trustees are,
as the previous charity, to hold upon trust for the purposes of a village hall for the use of the
inhabitants of the Parishes of CIy5t St Mary and Sowton in the County of Devon without
dlstinction of political. religious or other opinions including use for meetings, lectures and
classes and for other forms of recreation and leisure-time occupation with the object of
improving the conditions of life of the said inhabitants. The Trustees have the duty of
promoting the use of the villa8e hall by the local and wider community. They also have
responsibilities for maintenance and improvements to the hall and grounds. The Trustees
have had regard to the Charity Commlssion Buidance on public benefit in carryin8 Out their
respon51bllltles.
M•mb•rshSp
The original Trustees were elected at the 2024 Annual General Meeting. New Trustees will
be appointed by the existing Trustees to fill vacancies and provide additional skills. Meetings
of the Trustees are advertised in advance and open to the public and hall users are
encoura8ed to attend rneetin8s but do not have a vote. There are no policie5 or procedures
for induction and training of new Trustees.
There are no ex-officlo members. the Chairman, Secretary and Treasurer are appointed at a
m?.g.ting aftpr thp Afim Thp Committe• curr•ntly has 7 Trust••s. M••tin8s are held bi-
monthly in January, March, May. July, September and November. The AGM is held In March.
All meetings are open to the public.
Durlng the period the followin8 served as Trustees:
Peter Cusa
Rob Hatton
Peter Edwards
Peter Cain
Natalie Chandler
Peggy van der Ploe8
Mike Loveman
Secretary
Chairman
Treasurer

Committees
The Village Hall CIO does not appoint any Statutory sub-commrttees. As and when required.
sub-committees are appointed to fulfil specffic remits. These can include Trustees and other
nonii¥)aied iiieiTtbEi>. Tliere ale iurrently no sUb￿mmIttee5.
Revlew of the Year
Meetings of the CIO were held in January. March. April July. September and November. All
meetin8s apart from the AGM were held in the parish council office.
We renewed contracts for cleanin& bookinB services and building5 supervision, all of which
are working well.
The website and facilities for bookin8 which are operated by Ali West continue to produce a
good level of occupation for the hall. There have been few problems with payment of misusé
of facilities by hirers. In order to automate invoicing and payments to reduce administrative
load, the CIO purchased a subscription to Hall Wizard. which will be brought into use in
2026.
The Bulldlng 5upervlsor. Shaun Perry has or8aDised and supervised a number of
malntenance works during the year. The General and Fire Risk Assessment were reviewed by
Shaun and th• Chairman durin8 tho yoar and mlnor works idcntlfied.
Improvements to the hall carried out during the period include:
the relocatlon of the table store to a room to the rear of the stage
the refurbishment of the old table store for stora8e of table tennls and other sports
equipment
relocation of some plastic chairs to the storage contalner
refixin8 and sealing the stage floorin8
provision of a handrail to the external steps
A grant application was submitted to the East Devon Carbon Actlon Fund for replacement of
the existing gas heaters with air conditionin& this was not sutcessful.
Flnances
Income and expenditure details are given in the Financial Report which also sets out the
assets of the CIO. Insurance cover of the hall and contents is re8ularly revlewed. The
Trustee5 have no policy on reserves but efforts are made to ensure that larger items of
routine maintenance are planned.
Fundraising
The Trustees do not carry out any Significant programme of fundraising. Grants are sought as
appropriate for improvement works.

The Year Ahead
We will continue with our efforts to improve our facilities by the provision of the annexe. We
lidve significant fund5 to convibute towards zhls work.
Other improvements which are proposed to be carried out in 2026 include:
Providing new emergency exit and main entrance doors
Improving the audio visual fa¢ililies
Replacing ceiling liles in the main hail
Refurbtshing toilets
Healing lo store rooms
The present constitution only allows for individuals to l)ecom¢ trustees but in vi¢w of the facl
that it was becoming difficult. if not impossible, to attract new trwstees, the constitution h&8
been amended to allow for corporate tr￿ste¢S lo be appoinled. This will allow us to fornially
invi1¢ the Parish Council to become a trustee and potenlially, subject lo their approval, to take
over the running of the hall should there be no Trustees able or willing to fulfil this role.
My thanks go to all Trustees for their support. Thanks also to our Booklngs Officer, Ali West,
our Buildings Supervisor, Shaun Perry and our Cleaning Contractor Adam Hurst for their
continuing efforts lo support the operation of the hall.
Rob Hatton Ichalrmanl
January 2026

Page 4
Charlty No. 1201460
Independent Examiner's Report to the Committee(Trustees) of
Clyst st Mary Village Hall
I rewrt to the trustees on my examination of the accounts of the Cty5t St Mary Vfjllage Hall (the Trust) for the year ended
31st December 2025, which are set out on pa9es 4 and S.
ReSpOn￿bIlItI￿ •nd bas1• of rnport
As the charlty trustees of the Trust you are responslble for the preparjtlon of the accounts In accordance lylth
the requlrements of the Charitie5 act 2011{'the A¢t'l
I report Sn respett d my exarninat￿ of the Trusvs accounts carn&1 out under s*tlon 145 of the 2011 Act and In carrylng
out my •xamination I hav* followed all the èppltcable Dire£tyon$ 9lveTh by the Chority Cornmi¥sion under sectlon 145151(bl
Of the Act.
Ind•p•nd•nt •xamln•r'• •t•t•m•nt
I have complet•il my examlnotlon. I Cubflm th•1 r&) moterlal mattws have cryne to my •tt•ntyon In connectlon wth the
examlnatlon glvlng rn• C•1150 to b•ll•v• that In any matsrf•l r•sp•rt:
l. accountlng record5 were noi kept In respe¢t OF tho Tru51 as by 130 of the Act; or
2. the accounts do not •ecord wlth those reccvds
I h)v¢ no
be drawn
cerns and have com• across no other matters In conrbethon wlth tho examlnatlon to whth •ttentyon should
th1¥ reprt In order io enable a wjper understandlry ol the 0¢￿￿nIS to be reathed.
Kelth Davld Tu
R￿￿0&￿$ AccouThtJnts (Exeterl Ltd
2 Clvst Works
Clyst Road
Topsham
Exeter
EX3 QDB
13th March 2026

Page 5
Lharity NO. 213938
Clyst Saint Mary Village Hall CIO
Inconie •nd expendlture Account fgr the IZ to 31st December 2Q25
rl$e of 2025
over 2024
2025
2024
Incom•
Lettlngs
Wayleaves
Grants
Solar Panel Feed In Tarif
Glfts
Sundry Income
Interest Received
0.5%
0.0%
£ 35,147.01
9.47
£ 34,978,22
9.47
8.0%
£ 3.762.52
£ 5,000.00
É 3,482.84
-ioo.o%
-19.6%
£ 3,851.00
£ 1,457.24
£ 1,171.82
3.0%
£ 45.090.82
£ 43,778.77
Expendlturo
Cleanlng Contrartor
Rates & Water Rates
Heat & Llght
Repairs
Insurance
Hall Cost
Cleanlng Materials
Internet, Phone, Prlntlng and
Stationery
Legal
Sundrles
-15.8%
9.3%
51.586
£ 4,990.00
£ 2,278.54
£ 4,114.89
£ 5,925.00
£ 2,08S,43
£ 2,716.25
E 7,545.85
£ 1,160.59
£ 8,429,74
879.89
-100.086
9.896
32.2%
-13.386
£ 1,274.80
£ 11,143.64
762.75
ii.i%
515.92
£ 1,380.00
125.00
464.32
-9.0%
£ 26,585.54
É 29,207.07
Surplus/(deflcit} of Income
over Expendltu
27.0%
£ 18 505.28
£ 14 571.70
Our Effectlve Working Surplus
was
27.0%
£ 18,505.28
£ 14,571.70

Page 6
Chanty 140. 2/3938
Clyst Saint Mary Village Hall CIO
statement of Assets and Liabilities as at 31st December 2025
2025
2024
Fixed Assets
Vlllage Hall
Additions durtng year
160778.01
0.00
160778.01
0.00
160778.01
160778.01
Flxtures and Nttlngs
Addltions durin9 year
79590.62
0.00
79590.62
0.00
79590.62
240368.63
79590.62
240368.63
Current A••ets
Lloyds bank - General Account
Lloyds bank - Deposit Account
Lloyds bank - Flxed Term Depost Account
18258.33
67973.95
0.00
86232.28
20924.87
5410.02
41392.11
67727.00
Current Llabllltle•
Loans from Members of the Communlty
0.00
0.00
86232.28
67727.00
326600.91
308095.63
Funded by..
Accumalated Account at 1st January 2025
308095.63
293651.71
Surplusl(deflclt) Income over Expendlture for the year
18505.28
326600.91
14443.92
308Q95.ti3