Trustees’ Annual Report for the period
From: 1st September 2022 To: 31st August 2023 Charity name: The Rosebird Community Association
Charity registration number: 1201249
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | (1) To further or benefit the residents of Trinity Mead and Bridgetown and the surrounding area, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents. In furtherance of these objects but not otherwise, the trustees shall have power: To establish or secure the establishment of a community centre and to maintain or manage such a centre for activities promoted by the charity in furtherance of the above objects. (2) To further such purposes which are exclusively charitable within the laws of England and Wales within Trinity Mead and Bridgetown and the surrounding area through the making of grants and donations. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The activities of the CIO are to rent and run the Rosebird Community Hall and to hire it out for childrens parties and for use by local groups, thus benefiting the residents of Trinity Mead and Bridgetown and the surrounding areas through the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improvingthe conditions of life of the said |
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inhabitants.
Statement confirming Para 1.18 The Trustees of The Rosebird Community
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| Statement confirming | Para 1.18 | The Trustees of The Rosebird Community |
|---|---|---|
| whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Association present their annual report and audited accounts for the year ended 31 August 2023 and confirm they comply with the requirements of the Charities Act 2011, the trust deed and the Charities SORP (FRS 102). |
Additional information (optional) You may choose to include further statements where relevant about:
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SORP reference
Para 1.38 We have made grants in the past and may
Policy on grant making do so again in the future, so we should have
a policy, such as…
We will not make grants that put the financial
security of the RCA Charity at risk.
Any grants will be made that align with our
charity’s mission of benefiting the residents
of Bridgetown and Trinity Mead.
Para 1.38 Not applicable
Policy on social investment
including program related
investment
Not applicable
Para 1.38
Contribution made by
volunteers
Other Not applicable
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Achievements and Performance
SORP reference
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | number of sessions held = 97 number of groups = 14 number of free/reduced rate sessions held = 2 Number and amount of grants awarded - nil |
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|---|---|---|---|
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The financial statements for the 12 months to 31st August 2023 show income of £24,114 (£29,414 including deposits held) and expenditure of £26,414 (£31,202 including deposits returned), resulting in a net loss of £2,300. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The CIO aims to hold a balance that would cover at least a typical year’s expenditure, to mitigate against the risk of not generating sufficient income. |
| Amount of reserves held | Para 1.22 | The CIO held a balance of £30,842 as at 31st August 2023. |
| Details of fund materially in deficit |
Para 1.24 | Not applicable |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Not applicable - no concerns |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Income from hall rental |
|---|---|---|
| A description of the principal risks facing the charity |
Para 1.46 | Financial risk: an ongoing period when outgoings exceed income Venue risk: if the Bird Group choose to stop leasing the Rosebird Hall to us Organisational risk: the charity is heavily dependant on volunteers who could leave with no notice |
Structure, Governance and Management
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Description of charity’s Not applicable
trusts:
Type of governing document Para 1.25 CIO constitution
How is the charity Para 1.25 CIO
constituted?
Trustee selection methods Para 1.25 The trustee board requires breadth and
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| Structure, Governance and Management | Structure, Governance and Management | Structure, Governance and Management |
|---|---|---|
| Description of charity’s trusts: Not applicable |
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| Type of governing document Para 1.25 CIO constitution |
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| How is the charity constituted? Para 1.25 CIO |
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| Trustee selection methods | Para 1.25 | The trustee board requires breadth and |
| including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
depth of experience to carry out its duties effectively and efficiently. Trustee selection is drawn from the local community that is served by The Rosebird Community Association. Where possible, the Trustees consider that the skills and experience of the Board should comprise the following: - A Trustee with a legal background - A Trustee with a financial/accounting background - A Trustee with senior managerial or business experience - A Trustee with a social media/marketing background - A Trustee with experience of equal opportunities or disability needs - At least one female Trustee and at least one male Trustee One Trustee may have one or more of these skills |
Additional information (optional) You may choose to include further statements where relevant about:
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Trustee board meeting annually and a committee meeting quarterly |
| Relationship with any related parties |
Para 1.51 | Catherine Rolfe (trustee) is also a local councillor and was Mayor for Stratford upon Avon during 2023 Angela Wheeler (trustee) is employed by the landlord for the Rosebird Community Hall - The Bird Group |
Reference and Adminlstrative details Charil name Other name the charit uses Re istered chari number Charity's principal address The Rosebird Communi NIA 1201249 The Roseblrd Centre. Shlpston Road, Stratford Upon Avon Association Names of the charlty trustees who managg the charlty Namo of person lor bodyl •ntttl•d to appoinl trust00 Ifan Th18t•o namo Offlce Ilf any) Datès acted if not for whole year Neil Gardiner Angela Wheeler Luke Jackson Victoria Walsh Catherine Rolfe Co orate trustee$- names of the directors at the date the re Dlrector name ortwasa roved Nota licable Name of trustees holdin tide to ro in Dates acted it not forwhole belon lo the ¢haril Trustee name ear Nota licable Additional infomiation (optional) Namgs and addrgsses of advisers {Optional Infomiatlon) Type of adviser Name Address Solicitor Jessica Wood, Davi50ns Law 54 Calthorpe Road, Edgbaslon, Birmingham. 815 1TH DeveloprnenUFunding and Group Development Officer Chris Freeman, Warwickshira Community and Voluntary Action Tyler House, Tyler Street, Strattord Upon Avon, CV37 6TY Declarations The trustees declare that they have approved tho tru5tees' rgport above. Slgned on bohalf of tho charity's trustees: Slgnature Full Narno Positlon Dats Nell Gardlner Chair 25 Aprll 2025
Rosobird (offjffjuryily ROSEBIRD COMMUNITY ASSOCIATION Registered Number 1201249 Financial Accounts I" September 2022 to 31" August 2023
ROSEBIRD COMMUNITY ASSOCIATION Report of the Trustses For the year ended 31•t August 2023 The Trustees present their reporr with the financial statements ol thf charity for the year ended 3111 Augusi 2023. The IrLJStees hav8 adopted theprovisions of Accounting and Reportin8 by Ch8rliies.' statement ol Recommended Practice applicable to Charitie5 preparing their accounts in accordance with the Flnanclal Reporting Standard opplicable in the UK and Republ1¢ of Ireland IFR51021 effective l January 2019, OBJECTIVIES AND AIMS R05èblrd CciFnmunity Hall was opened in 2012 85 part of a nel8hbourhood centre development located to the south cf Strailord-upon.Avon. The object5 01 the CIO are to rent anrj run the Rosebird Communlly Hall ana to hire it oui Iof childrens pailles and lor use by loc316roups, Ihu$ trienelitting the residents ol Trinity Mead and BriéÉetown and the surroundin8 areas throu8h th• provision of lacilities fgr recreatlon or other lelsure time occupation ol IndvIdUal5 who have need of Such facilities by rÈa50n of their youth. age. infirmity or dlsabletnent, financlal hardship or soclal and econon)i¢ circumstances or for the public at lar8e In the Interests ol so¢lal welfare and with the object of improvln8 the condltlons of1Sfe of th* sald Inhabltanls. Durrn8 2022123 the 10 yeai S•¢tion 106 ARreement which enabled the la¢ility to be built and oflered rent free came to an end. This mpani not only ihe Roseblrd Community As50Clation havlni to pay rent but also a reqLkirement ltsr a lease ro be taken over by the Members to salt8uard the lutufe ol the hall. In M&rch 2022 the Ch?Irman rnet with CAVA to discuss the ¢hallen8es faced by the iroup. A key 5ssue was that th? 8roup was noi incorporated and therelore Ihe Commiltee member5 were personally liable lor conlracts and debts. As a re$411 CAVA worked with the Commlltee lo guide rhern Ihrough the process ot setting up a Charitable Incorpo¢aied Or8a nisarlon and thi5 was re8lStered by the Charlly Commi551on In Dè¢ember 2022. This enabled the Group ¢0 becornÈ incorpor)ted and no longer personally liable and the Ro&eblrd Communlty Hall Is now much more secure.
Management Rosebird Communlty Assoclation is mènaged by the Board of Trustees and Member5 of the Charltv who are responsible for ensurin8 compliance wlth both Company Law and Charlty Commi55ion requirement5. Trustees: N Gardiner L Jackson A Wheeler V Walsh Rolfe Commlttee Members: P Roberts C Gardiner D White C Ballin8er Report ol the Trustees for the year ended 31$1 Au8u5t 2023 The Trusiees present their report with the financial statements of the Charity for the year ended 311.. August 2023. The Trustees have adopted the provision5 01 the Accountin8 & Reporting by Charities. Statement5 of recommended practice. Balance Sheet These f inancial statements have been prepared in accordance with the provisions applicable to charitable companie5 subject to the small companies regime. The financial statement5 were approved by the Board of Trustees and authorized for issue on 111Tr110?.ik...and were signed on it5 behalf by.. Date N Gardiner - Chairman/Trustee
ROSEBIRD COMMUNITY HALL Income & Expendlture 1st September 2022 - 31st August 2023 INCOM 21 201¥23 EXPENS 2021 202¥23 DooklNs Bd Bd Rertt £0.00 £7,8C#J.O) I b,C Commerclal £15,517.so £19,197.65 £?0 Electricitv E2.114.19 £3,065.42 £2. Priv8¢e E5,040.QO E4.759.75 16 Water E346.06 £946.52 £500 Service Char E984.00 £912.00 £1,$ Interes¢ £2.89 £156.88 InsurJnt¢ £1.795.97 £l,S26.11 É1.5 Legal Fee5 £O.OD El,248.(K) Admln £2,675.51 £2.522.53 £2,750 Cleanlng £5.736.60 £4,184.40 £6.G Cleanlng Material$ e250.02 E411.08 £300 Equipment £0.00 £87.49 £500 Premlses and IV LInCeS £229.00 E229.00 £215 MalntenancelRepalr5 £4.138.08 EI,640.47 É3,5¢X Waste Collections £572.63 £644.38 £I.L Hy81ene Colle¢ilons WebslteliT £459.19 £421.20 £421 £90.tX) E474.18 Refunded Hlre Fees £287.75 £301.00 Donatlons £100.00 £000 moblle phone £0,05 MIK Imoblle phone £95.71 EO.28 E20,560,44 £24.114.28 £19174.71 6 414.06 Prollt £885,73 L¢¥ £2.149.45 Deposlts reteived £3,5CKJ.CQ £5.200.QJ Deposlts retumed £3,300.00 £4,788.00 B•nk A¢munt h10**. 8arcl•ys Current Accour¢t £983.99 Eo.00 84rtliys Sa¥ln8s Account £31,646.28 E7,581.82 Lloyds Uoyds Currwt Account £0. £1,719.56 San8s Accotsnt ÉO.OD £32.630.27 £21 541.11 Frlends ol Roseblrd Communlty Hall untsfor th arè In 31st ust Plèase flnd aita¢hed a siarement of account5 lor the year erding 315t August 2023. The figures are a true statement fiom all the documents pre5enied to me. SanthLxh 5fithar IFin•n¢ial Ac¢ount8ntl- 1511212023