## **Trustees’ Annual Report for the period** **From: 1st September 2022 To: 31st August 2023 Charity name: The Rosebird Community Association** **Charity registration number: 1201249** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|(1) To further or benefit the residents of Trinity
Mead and Bridgetown and the surrounding
area, without distinction of sex, sexual
orientation, race or of political, religious or
other opinions by associating together the
said residents and the local authorities,
voluntary and other organisations in a
common effort to advance education and to
provide facilities in the interests of social
welfare for recreation and leisure time
occupation with the objective of improving the
conditions of life for the residents.
In furtherance of these objects but not
otherwise, the trustees shall have power:
To establish or secure the establishment of a
community centre and to maintain or manage
such a centre for activities promoted by the
charity in furtherance of the above objects.
(2) To further such purposes which are
exclusively charitable within the laws of
England and Wales within Trinity Mead and
Bridgetown and the surrounding area through
the making of grants and donations.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The activities of the CIO are to rent and run the
Rosebird Community Hall and to hire it out for
childrens parties and for use by local groups,
thus benefiting the residents of Trinity Mead
and Bridgetown and the surrounding areas
through the provision of facilities for recreation
or other leisure time occupation of individuals
who have need of such facilities by reason of
their youth, age, infirmity or disablement,
financial hardship or social and economic
circumstances or for the public at large in the
interests of social welfare and with the object
of improvingthe conditions of life of the said| **----- Start of picture text -----**
inhabitants.
Statement confirming Para 1.18 The Trustees of The Rosebird Community
**----- End of picture text -----**
|Statement confirming|Para 1.18|The Trustees of The Rosebird Community| |---|---|---| |whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit||Association present their annual report and
audited accounts for the year ended 31 August
2023 and confirm they comply with the
requirements of the Charities Act 2011, the
trust deed and the Charities SORP (FRS 102).| **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
SORP reference
Para 1.38 We have made grants in the past and may
Policy on grant making do so again in the future, so we should have
a policy, such as…
We will not make grants that put the financial
security of the RCA Charity at risk.
Any grants will be made that align with our
charity’s mission of benefiting the residents
of Bridgetown and Trinity Mead.
Para 1.38 Not applicable
Policy on social investment
including program related
investment
Not applicable
Para 1.38
Contribution made by
volunteers
Other Not applicable
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## **Achievements and Performance** SORP reference ||Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|number of sessions held = 97
number of groups = 14
number of free/reduced rate sessions held =
2
Number and amount of grants awarded - nil| |---|---|---|---| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The financial statements for the 12 months
to 31st August 2023 show income of
£24,114 (£29,414 including deposits held)
and expenditure of £26,414 (£31,202
including deposits returned), resulting in a
net loss of £2,300.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The CIO aims to hold a balance that would
cover at least a typical year’s expenditure, to
mitigate against the risk of not generating
sufficient income.| |Amount of reserves held|Para 1.22|The CIO held a balance of £30,842 as at
31st August 2023.| |Details of fund materially in
deficit|Para 1.24|Not applicable| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Not applicable - no concerns| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Income from hall rental| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|Financial risk: an ongoing period when
outgoings exceed income
Venue risk: if the Bird Group choose to stop
leasing the Rosebird Hall to us
Organisational risk: the charity is heavily
dependant on volunteers who could leave
with no notice| ## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s Not applicable
trusts:
Type of governing document Para 1.25 CIO constitution
How is the charity Para 1.25 CIO
constituted?
Trustee selection methods Para 1.25 The trustee board requires breadth and
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|**Structure, Governance and Management**|**Structure, Governance and Management**|**Structure, Governance and Management**| |---|---|---| |Description of charity’s
trusts:
Not applicable||| |Type of governing document
Para 1.25
CIO constitution||| |How is the charity
constituted?
Para 1.25
**CIO**||| |Trustee selection methods|Para 1.25|The trustee board requires breadth and| |including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees||depth of experience to carry out its duties
effectively and efficiently.
Trustee selection is drawn from the local
community that is served by The Rosebird
Community Association.
Where possible, the Trustees consider that
the skills and experience of the Board should
comprise the following:
-
A Trustee with a legal background
-
A Trustee with a financial/accounting
background
-
A Trustee with senior managerial or
business experience
-
A Trustee with a social
media/marketing background
-
A Trustee with experience of equal
opportunities or disability needs
-
At least one female Trustee and at
least one male Trustee
One Trustee may have one or more of these
skills| ## **Additional information (optional)** You may choose to include further statements where relevant about: |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |||| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Trustee board meeting annually and a
committee meeting quarterly| |Relationship with any related
parties|Para 1.51|Catherine Rolfe (trustee) is also a local
councillor and was Mayor for Stratford upon
Avon during 2023
Angela Wheeler (trustee) is employed by the
landlord for the Rosebird Community Hall -
The Bird Group| Reference and Adminlstrative details Charil name Other name the charit uses Re istered chari number Charity's principal address The Rosebird Communi NIA 1201249 The Roseblrd Centre. Shlpston Road, Stratford Upon Avon Association Names of the charlty trustees who managg the charlty Namo of person lor bodyl •ntttl•d to appoinl trust00 Ifan Th18t•o namo Offlce Ilf any) Datès acted if not for whole year Neil Gardiner Angela Wheeler Luke Jackson Victoria Walsh Catherine Rolfe Co orate trustee$- names of the directors at the date the re Dlrector name ortwasa roved Nota licable Name of trustees holdin tide to ro in Dates acted it not forwhole belon lo the ¢haril Trustee name ear Nota licable Additional infomiation (optional) Namgs and addrgsses of advisers {Optional Infomiatlon) Type of adviser Name Address Solicitor Jessica Wood, Davi50ns Law 54 Calthorpe Road, Edgbaslon, Birmingham. 815 1TH DeveloprnenUFunding and Group Development Officer Chris Freeman, Warwickshira Community and Voluntary Action Tyler House, Tyler Street, Strattord Upon Avon, CV37 6TY Declarations The trustees declare that they have approved tho tru5tees' rgport above. Slgned on bohalf of tho charity's trustees: Slgnature Full Narno Positlon Dats Nell Gardlner Chair 25 Aprll 2025 Rosobird (offjffjuryily ROSEBIRD COMMUNITY ASSOCIATION Registered Number 1201249 Financial Accounts I" September 2022 to 31" August 2023 ROSEBIRD COMMUNITY ASSOCIATION Report of the Trustses For the year ended 31•t August 2023 The Trustees present their reporr with the financial statements ol thf charity for the year ended 3111 Augusi 2023. The IrLJStees hav8 adopted theprovisions of Accounting and Reportin8 by Ch8rliies.' statement ol Recommended Practice applicable to Charitie5 preparing their accounts in accordance with the Flnanclal Reporting Standard opplicable in the UK and Republ1¢ of Ireland IFR51021 effective l January 2019, OBJECTIVIES AND AIMS R05èblrd CciFnmunity Hall was opened in 2012 85 part of a nel8hbourhood centre development located to the south cf Strailord-upon.Avon. The object5 01 the CIO are to rent anrj run the Rosebird Communlly Hall ana to hire it oui Iof childrens pailles and lor use by loc316roups, Ihu$ trienelitting the residents ol Trinity Mead and BriéÉetown and the surroundin8 areas throu8h th• provision of lacilities fgr recreatlon or other lelsure time occupation ol Ind￿vIdUal5 who have need of Such facilities by rÈa50n of their youth. age. infirmity or dlsabletnent, financlal hardship or soclal and econon)i¢ circumstances or for the public at lar8e In the Interests ol so¢lal welfare and with the object of improvln8 the condltlons of1Sfe of th* sald Inhabltanls. Durrn8 2022123 the 10 yeai S•¢tion 106 ARreement which enabled the la¢ility to be built and oflered rent free came to an end. This mpani not only ihe Roseblrd Community As50Clation havlni to pay rent but also a reqLkirement ltsr a lease ro be taken over by the Members to salt8uard the lutufe ol the hall. In M&rch 2022 the Ch?Irman rnet with CAVA to discuss the ¢hallen8es faced by the iroup. A key 5ssue was that th? 8roup was noi incorporated and therelore Ihe Commiltee member5 were personally liable lor conlracts and debts. As a re$411 CAVA worked with the Commlltee lo guide rhern Ihrough the process ot setting up a Charitable Incorpo¢aied Or8a nisarlon and thi5 was re8lStered by the Charlly Commi551on In Dè¢ember 2022. This enabled the Group ¢0 becornÈ incorpor)ted and no longer personally liable and the Ro&eblrd Communlty Hall Is now much more secure. Management Rosebird Communlty Assoclation is mènaged by the Board of Trustees and Member5 of the Charltv who are responsible for ensurin8 compliance wlth both Company Law and Charlty Commi55ion requirement5. Trustees: N Gardiner L Jackson A Wheeler V Walsh Rolfe Commlttee Members: P Roberts C Gardiner D White C Ballin8er Report ol the Trustees for the year ended 31$1 Au8u5t 2023 The Trusiees present their report with the financial statements of the Charity for the year ended 311.. August 2023. The Trustees have adopted the provision5 01 the Accountin8 & Reporting by Charities. Statement5 of recommended practice. Balance Sheet These f inancial statements have been prepared in accordance with the provisions applicable to charitable companie5 subject to the small companies regime. The financial statement5 were approved by the Board of Trustees and authorized for issue on 111Tr110?.ik...and were signed on it5 behalf by.. Date N Gardiner - Chairman/Trustee ROSEBIRD COMMUNITY HALL Income & Expendlture 1st September 2022 - 31st August 2023 INCOM 21 201¥23 EXPENS 2021 202¥23 DooklNs Bd Bd Rertt £0.00 £7,8C#J.O) I b,C Commerclal £15,517.so £19,197.65 £?0 Electricitv E2.114.19 £3,065.42 £2. Priv8¢e E5,040.QO E4.759.75 16 Water E346.06 £946.52 £500 Service Char E984.00 £912.00 £1,$ Interes¢ £2.89 £156.88 InsurJnt¢ £1.795.97 £l,S26.11 É1.5 Legal Fee5 £O.OD El,248.(K) Admln £2,675.51 £2.522.53 £2,750 Cleanlng £5.736.60 £4,184.40 £6.G Cleanlng Material$ e250.02 E411.08 £300 Equipment £0.00 £87.49 £500 Premlses and IV LI￿nCeS £229.00 E229.00 £215 MalntenancelRepalr5 £4.138.08 EI,640.47 É3,5¢X Waste Collections £572.63 £644.38 £I.L Hy81ene Colle¢ilons WebslteliT £459.19 £421.20 £421 £90.tX) E474.18 Refunded Hlre Fees £287.75 £301.00 Donatlons £100.00 £000 moblle phone £0,05 MIK Imoblle phone £95.71 EO.28 E20,560,44 £24.114.28 £19174.71 6 414.06 Prollt £885,73 L¢¥ £2.149.45 Deposlts reteived £3,5CKJ.CQ £5.200.QJ Deposlts retumed £3,300.00 £4,788.00 B•nk A¢munt h10￿**. 8arcl•ys Current Accour¢t £983.99 Eo.00 84rtliys Sa¥ln8s Account £31,646.28 E7,581.82 Lloyds Uoyds Currwt Account £0. £1,719.56 Sa￿n8s Accotsnt ÉO.OD £32.630.27 £21 541.11 Frlends ol Roseblrd Communlty Hall untsfor th arè In 31st ust Plèase flnd aita¢hed a siarement of account5 lor the year erding 315t August 2023. The figures are a true statement fiom all the documents pre5enied to me. SanthLxh 5fithar IFin•n¢ial Ac¢ount8ntl- 1511212023