2024-03-31-accounts - 8th Bridgnorth Scout Group

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report

For the period

From (start date)	0	3	3	1	0	3	2	4

Section A	Reference and administration details
Charity name Registered charity number (if any) HQ registration number Charity’s principal address	8th Bridgnorth Scout Group 1 2 0 1 2 0 4 1 0 0 1 2 7 6 7
	The Scout Hut
	Love Lane
	Bridgnorth, Shropshire
	Postcode	W	V	1	6	4	H	D

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee Name	Office (if any)	Dates acted if not for whole year
	Simon Turner	Chair
	Mark Ashby	Treasurer
	Hannah Charman	Secretary
	MegTurner	GSL
	Gill Callaghan	Beaver SL
	Alice Pritchard	Cub SL
	AshleyBrown	Cub SL
	Stuart Messenger	Scout SL
	Jon Ashling	Explorer SL
	Claire Messenger	FundraisingSecretary
	Steve Williams	Hut Warden
	Michael Buckley	Facilities Manager
	Rebecca Ashman
	Jim McGettrick
	Lisa Sievwright
	Sam Lea
	Phil Veal
	Paul Wright

Names and addresses of advisers (optional information but encouraged as best practice)

(These will be published in the annual report of the charity)

Type of advisor	Name	Address
Independent Examiner	Kevin Joyce	1 Deighton's Close, Bridgnorth

1 LT700001 (3rd December 2018)

Section B Structure, governance and management

Description of the charity’s trusts Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

You may choose to include additional The Group is managed by the Group Trustee Board, the information, where relevant, about: members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group a) the induction and training of trustees; Scout Leaders, individual section leaders (if opted to take b) trustee' consideration of major risks on the responsibility) and parent’s representation and meets and the systems and procedures to every 4 months. manage them Members of the Trustee Board complete 'Essential Information for Trustees' training within the first 5 months of joining the committee. This Group Trustee Board exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.

2 LT700001 (3rd December 2018)

Section B

Structure, governance and management (continued)	Structure, governance and management (continued)
Risk and Internal Control The Group Trustee Board has identified the major r which they believe the Group is exposed, these hav reviewed and systems have been established to mi against them. The main areas of concern that have identified are: Damage to the building, property and equipment . T Group would request the use of buildings, property equipment from neighbouring organisations such a church, community centre and other Scout Groups. Group has sufficient buildings and contents insuran place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members	isks to e been tigate been he and s the The ce in . The Scout k imarily sing. The of e. The sis, liant of the ders to group as ase was a he group , ase
Group through the capitation fees contributes to the Associations national accident insurance policy. Ris Assessments are undertaken before all activities. Reduced income from fund raising. The Group is pr reliant upon income from subscriptions and fundrai group does hold a reserve to ensure the continuity activities should there be a major reduction in incom Committee could raise the value of subscriptions to increase the income to the group on an ongoing ba either temporarily or permanently. Reduction or loss of leaders .The group is totally re upon volunteers to run and administer the activities group. If there was a reduction in the number of lea an unacceptable level in a particular section or the a whole then there would have to be a contraction, consolidation or closure of a section. In the worst c scenario the complete closure of the Group. Reduction or loss of members .The Group provides activities for all young people aged 4 to 18. If there reduction in membership in a particular section or t as whole then there would have to be a contraction consolidation or closure of a section. In the worst c scenario the complete closure of the Group.

Structure, governance and management (continued)

Risk and Internal Control
The Group Trustee Board has identified the major r
which they believe the Group is exposed, these hav
reviewed and systems have been established to mi
against them. The main areas of concern that have
identified are:
Damage to the building, property and equipment
. T
Group would request the use of buildings, property
equipment from neighbouring organisations such a
church, community centre and other Scout Groups.
Group has sufficient buildings and contents insuran
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members

isks to
e been
tigate
been
he
and
s the
The
ce in
. The
Scout
k
imarily
sing. The
of
e. The

sis,
liant
of the
ders to
group as

ase

was a
he group
,
ase

Group through the capitation fees contributes to the
Associations national accident insurance policy. Ris
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is pr
reliant upon income from subscriptions and fundrai
group does hold a reserve to ensure the continuity
activities should there be a major reduction in incom
Committee could raise the value of subscriptions to
increase the income to the group on an ongoing ba
either temporarily or permanently.
Reduction or loss of leaders
.The group is totally re
upon volunteers to run and administer the activities
group. If there was a reduction in the number of lea
an unacceptable level in a particular section or the
a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst c
scenario the complete closure of the Group.
Reduction or loss of members
.The Group provides
activities for all young people aged 4 to 18. If there
reduction in membership in a particular section or t
as whole then there would have to be a contraction
consolidation or closure of a section. In the worst c
scenario the complete closure of the Group.

3 LT700001 (3rd December 2018)

Section C	Objectives and activities
Summary of the objects of the charity set out in its governing document	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

Section C

Objectives and activities

Summary of the objects of the charity set
out in its governing document

The Purpose of Scouting
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy
and loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in
which we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.

Summary of the main activities in relation
to these objects

Squirrels, Beavers, Cubs and Scouts meet weekly and
undertake a range of activities as planned each term.
These activities mainly contribute towards young people
developing life skills, as recognised in the achievment of
Scout Association badges and awards. Young People also
are recognised for long service. In addition to weekly
planned activities, special events or activities are also
organised such as sleepovers & camps, hiking, climbing,
canoeing, kayaking, archery and air rifle shooting. Young
People also take park in District Events and competitions.

Additional details of the objectives and activities (optional information but encouraged as best practice)

4 LT700001 (3rd December 2018)

statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement Youmay chooseto include further

	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	Over the course of the year the following Chief Scout Awards have been earned: Beaver Scout Bronze x 12, Cub Scout Silver x 5 and Scout Gold x2. Young People have had the opportunity to take part in a Pony Camp, Group Camp, Adventurous Activity weekend, Remembrance Parade, Local Carnival and Group Ice Skating trip. Scouts took part in a County Shooting Competition, winning several invididual medals. Over the year approximately 288 weekly meetings have taken place, over 46km of water has been paddled and 12 mountains climbed of 500m and above. The current membership is: 16 Squirrels, 42 Beavers, 60 Cubs and 46 Scouts.

Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves	Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 months running costs, circa £15k. The Group held reserves of approximately £35k against this at year end. This is above the level required for operating expenses. However this can be explained by approximately £27k being held in a separate account for building a hut extenstion and refurbishment.

	None

5 LT700001 (3rd December 2018)

Further financial review details (optional information)

You may choose to include additional information, where relevant, about: Investment Policy • the charity’s principal sources of funds (including any fundraising); The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. • how expenditure has supported the key objectives of the charity; The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. • investment policy and objectives;

Section F	Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
	Over the next 2-3 years the Group plans to extend and refurbish the hut. Planning Permission has been granted (June 2020) and plans are currently being drawn up to be submitted to Building Regulations for approval.

Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees




Simon Turner						Mark Ashby

Chair						Treasurer
2 4 0 9 2 4
2	4	0	9	2	4

6 LT700001 (3rd December 2018)

170	20
170
25,929	28,693

Receiptsand	yments	yments	yments
					2023124	2022123
					Unrestricted funds	Unrestricted funds
					g.	f
CharitablePayments Membership subscriptions rammeand Youthr	Paid	on	National/County/Area/District)		9,424 3,637	8,410 8,790
Adult support andtraining						25
Rent
Water and Sewerage Electricity andGas Insurance					256 2,037 1,291	442 'l,542 1,229
Repairsand Renewals lVlaterials and					287	438
P
Contribution to campcosts Uniforms andbadges					1,747	1,586
AGMandtrustee expenses Other costs detail1-		and		Cash	5,196	2,498
Othercostsdetail 2-Expenses		fromLast
costsdetail3-Scout				-Other	1,761
Subtotal						24,961
Fundraisi
Detail1
Detail2
Detail 3
Other fundraisingcosts
Subtotal
	IofalGrossExpenditure				25,634	24,961
Asset andinvestment	purchases,etc'
				Totalpaymenb
		o"""eipts/(payments)			29r	3,732
cash fundsrastyear"fl"t Cashfundsthisyearend					18,603 18,897	M,874 18,603

TheScoutAssociation Short Term lnve Cash/Floats	stment Service
Total cashfunds			18.897	18.603
	balances with	and	ok	ok
Other monetary assets
Taxclaim
Debts due from the County/Area/DistricUGroup
lnsuranceclaim
Subtotal
lnvestmentassets
lnvestment property-detail
Quoted investments
Other
Subtotal
Non monetary assetsfor	ownuse
Badge stock			2,336	2,578
Shop stock
Other stock
!e4dand buildings			295,000	295,000
Motor vehicles
Scouting equipment, furniture etc			22,715	22,541
Other
Subtotal			320.052	320_{{C
Liabilities
Accountsnotyetpaid
Expenses incurred butnotinvoiced
Subscriptionsnotyetpaid
Loan-detail
Other liabilities
Subtotal
Totalnet assets				338.722