Docusign Envelope ID: E035D594-CEFA-4D01-9E8A-6B8FAD523E93
Charity number: 1201087
STAVELEY VILLAGE ASSOCIATION
RECEIPTS AND PAYMENTS ACCOUNTS
FOR THE PERIOD ENDED
31 December 2023
Docusign Envelope ID: E035D594-CEFA-4D01-9E8A-6B8FAD523E93
STAVELEY VILLAGE ASSOCIATION
CONTENTS
| Report of the Trustees’ | 1 |
|---|---|
| Independent examiners' report | 3 |
| Receipts and payments account | 4 |
| Statement of assets and liabilities | 5 |
| Notes to the accounts | 6 |
Docusign Envelope ID: E035D594-CEFA-4D01-9E8A-6B8FAD523E93
STAVELEY VILLAGE ASSOCIATION
REPORT OF THE TRUSTEES FOR THE PERIOD ENDED 31 DECEMBER 2023
The Trustees present their report for the period ended 31 December 2023.
1 . Reference and Administrative Details
Registered charity number 1201087 Registered address Village Hall & Institute Windermere Road Staveley Kendal Cumbria LA8 9LY Trustees H M Stobbart M Fawcett R Walton R C Perkins Clive Johnson Rachel Hodgson Ian Stephens
2. Constitution & Objects
Charitable objects is the provision and maintenance of the premises owned by Staveley Village Association.
Staveley Village Association owns and maintains Staveley Village Hall, the Institute, 4 allotments, the Recreation Ground, its Pavilion and Children's Playground for the benefit of the residents of the parishes of Over Staveley, Nether Staveley and Hugill. The Hall, Institute and Pavilion are available for hire. The Recreation Ground and Children's playground are open to the public free of charge for non-commercial use.
The Trustees have due regard to guidance published by the Charity Commission on Public benefit.
3. Achievements and Performance, Financial Review and Plans for Future Period
This year end report captures the merger of the old constitution (registration 523078) and the new constitution (registration number 1201087).
Due to the merger, the previous fiscal period (January 2022 to 30[th] June 2023) had been elongated. The report shows a period from 30[th] June 2023 to December 2023.
The reported period has seen an increase in the facilities bookings. The Trustee’s have expended reserves held since COVID, supported by additional successful grant applications to invest into areas of the assets, providing new facilities from redundant auxiliary rooms and modernisation to the Pavillion. This has provided more lettable facilities, enabling the increase to our revenue, helping to offset the increased maintenance and utility costs.
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Docusign Envelope ID: E035D594-CEFA-4D01-9E8A-6B8FAD523E93
STAVELEY VILLAGE ASSOCIATION
REPORT OF THE TRUSTEES FOR THE PERIOD ENDED 31 DECEMBER 2023
3. Achievements and Performance, Financial Review and Plans for Future Period (continued)
Capital Expenditure within the period;
-
Playground refurbishment.
-
Shed improvements.
-
Bank Room refurbishment.
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Flat improvements.
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Fire protection works.
-
Pavillion refurbishments.
Events
Due to the volume of Trustee involvement with the refurbishment projects, a decision was made to reduce the volume of events being held by the SVA allowing a focus on the projects and increased revenue.
Future plans
The formation of the new Constitution and the transition to the new bank accounts will be the focus of the next financial period.
The Trustee’s will continue the improvement of the facilities, including a focus on the heating system which has caused additional expenditure throughout the period.
4. Reserves Policy
The trustees and committee have agreed a standard cash reserve position of £35,000 during this period.
5. Trustees’ Responsibilities
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the organisation and to enable it to ensure that the financial statements comply with the organisations rules. They have general responsibility for taking reasonable steps to safeguard the assets of the organisation and to prevent and detect fraud and other irregularities.
6. Trustee’s & Staff Declaration
The below declaration relates to remuneration of expenses to a Trustee or member of staff, or an associated member to a Trustee within the financial period;
| Trustee | / | Staff | Date | Value | Description |
|---|---|---|---|---|---|
| Name | (£) | ||||
| Katy Fawcett | Mar 23 | 647.84 | Easter Egg Hunt – |
||
| Fundraising expenses | |||||
| Treasurer) | …………………………………………….. | Date ………………………………….. October 25, 2024 |
|||
| (Chairman | / Deputy-Chair) | ……………………………….. | Date ………………………………….. October 27, 2024 |
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Docusign Envelope ID: E035D594-CEFA-4D01-9E8A-6B8FAD523E93
STAVELEY VILLAGE ASSOCIATION
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF STAVELEY VILLAGE HALL AND INSTITUTE
I report to the charity trustees on my examination of the accounts of the charity for the period ended 31 December 2023 which are set out on pages 4 to 6.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Colin Johnson FCCA MHA Kendal House Murley Moss Business Village Oxenholme Road Kendal LA9 7RL
Date October 27, 2024
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Docusign Envelope ID: E035D594-CEFA-4D01-9E8A-6B8FAD523E93
STAVELEY VILLAGE ASSOCIATION
RECEIPTS AND PAYMENTS ACCOUNT
FOR THE PERIOD ENDED 31 DECEMBER 2023
| Receipts Fund Raising Events Non-Gift Aid Donations and Grants Gift Aided Donations 200 Club Subscriptions Flat Rental Income Village Hall Lettings Institute Lettings Pavilion Lettings Other Lettings Bank Interest Sundry Income Total receipts Payments Wages & Salaries General Manager Fees Insurances Maintenance & Repairs Rates & Water Electricity Gas Professional Fees Fundraising Costs Advertising and Marketing Other Expenses 200 Club Prizes Capital Expenditure Realised currency exchange gain/loss Total payments Transfer from Staveley Village Hall Association (previous charity merged into CIO) Net receipts for the year Bank and cash at 31 December 2023 |
Period ended Period ended Period ended Period ended December 2023 December 2023 December 2023 December 2023 Unrestricted Restricted Designated Total £ £ £ £ 7,002 - - 7,002 392 17,203 17,595 30 - - 30 1,909 - - 1,909 3,150 - - 3,150 9,511 - - 9,511 5,408 - - 5,408 3,805 - - 3,805 1,975 - - 1,975 1,100 - - 1,100 68 - - 68 |
|---|---|
| 34,350 17,203 51,553 |
|
| 8,470 - - 8,470 3,478 - - 3,478 5,356 - - 5,356 7,608 - - 7,608 596 - - 596 4,121 - - 4,121 3,758 - - 3,758 2,911 - - 2,911 3,607 - - 3,607 1,100 - - 1,100 2,989 - - 2,989 555 - - 555 25,932 17,203 - 43,135 820 - - 820 |
|
| 71,301 17,203 - 88,504 |
|
| 106,427 - - 106,427 |
|
| 69,476 - - 69,476 |
|
| 69,476 - - 69,476 |
Funds:
-
The General Fund are unrestricted funds.
-
The Restricted Fund relates to the Pavilion Fund
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Docusign Envelope ID: E035D594-CEFA-4D01-9E8A-6B8FAD523E93
STAVELEY VILLAGE ASSOCIATION
STATEMENT OF ASSETS AND LIABILITIES
AS AT 31 DECEMBER 2023
Assets Bank and cash Liabilities Accountancy accrual |
2023 £ 69,476 |
|---|---|
| 69,476 | |
| 2023 £ |
|
| 1,200 |
October 25, 2024
These accounts were approved by the Trustees on ……………………………. and signed on their behalf
………………………………………….. ………………………………………….. Treasurer Chairman / Deputy-Chair
Page 5
Docusign Envelope ID: E035D594-CEFA-4D01-9E8A-6B8FAD523E93
STAVELEY VILLAGE ASSOCIATION
NOTES TO THE ACCOUNTS
FOR THE PERIOD ENDED 31 DECEMBER 2023
1. Accounting policies
- a) Basis of preparation
The accounts have been presented on a Receipts and Payments basis.
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