Docusign Envelope ID: E035D594-CEFA-4D01-9E8A-6B8FAD523E93
## **Charity number: 1201087**
## **STAVELEY VILLAGE ASSOCIATION**
## **RECEIPTS AND PAYMENTS ACCOUNTS**
## **FOR THE PERIOD ENDED**
**31 December 2023**
Docusign Envelope ID: E035D594-CEFA-4D01-9E8A-6B8FAD523E93
## **STAVELEY VILLAGE ASSOCIATION**
## CONTENTS
|Report of the Trustees’|1|
|---|---|
|Independent examiners' report|3|
|Receipts and payments account|4|
|Statement of assets and liabilities|5|
|Notes to the accounts|6|
Docusign Envelope ID: E035D594-CEFA-4D01-9E8A-6B8FAD523E93
## **STAVELEY VILLAGE ASSOCIATION**
REPORT OF THE TRUSTEES FOR THE PERIOD ENDED 31 DECEMBER 2023
The Trustees present their report for the period ended 31 December 2023.
## **1** . **Reference and Administrative Details**
Registered charity number 1201087 Registered address Village Hall & Institute Windermere Road Staveley Kendal Cumbria LA8 9LY Trustees H M Stobbart M Fawcett R Walton R C Perkins Clive Johnson Rachel Hodgson Ian Stephens
## **2. Constitution & Objects**
Charitable objects is the provision and maintenance of the premises owned by Staveley Village Association.
Staveley Village Association owns and maintains Staveley Village Hall, the Institute, 4 allotments, the Recreation Ground, its Pavilion and Children's Playground for the benefit of the residents of the parishes of Over Staveley, Nether Staveley and Hugill. The Hall, Institute and Pavilion are available for hire. The Recreation Ground and Children's playground are open to the public free of charge for non-commercial use.
The Trustees have due regard to guidance published by the Charity Commission on Public benefit.
## **3. Achievements and Performance, Financial Review and Plans for Future Period**
This year end report captures the merger of the old constitution (registration 523078) and the new constitution (registration number 1201087).
Due to the merger, the previous fiscal period (January 2022 to 30[th] June 2023) had been elongated. The report shows a period from 30[th] June 2023 to December 2023.
The reported period has seen an increase in the facilities bookings. The Trustee’s have expended reserves held since COVID, supported by additional successful grant applications to invest into areas of the assets, providing new facilities from redundant auxiliary rooms and modernisation to the Pavillion. This has provided more lettable facilities, enabling the increase to our revenue, helping to offset the increased maintenance and utility costs.
Page 1
Docusign Envelope ID: E035D594-CEFA-4D01-9E8A-6B8FAD523E93
## **STAVELEY VILLAGE ASSOCIATION**
REPORT OF THE TRUSTEES FOR THE PERIOD ENDED 31 DECEMBER 2023
## **3. Achievements and Performance, Financial Review and Plans for Future Period (continued)**
Capital Expenditure within the period;
- Playground refurbishment.
- Shed improvements.
- Bank Room refurbishment.
- Flat improvements.
- Fire protection works.
- Pavillion refurbishments.
## **Events**
Due to the volume of Trustee involvement with the refurbishment projects, a decision was made to reduce the volume of events being held by the SVA allowing a focus on the projects and increased revenue.
## **Future plans**
The formation of the new Constitution and the transition to the new bank accounts will be the focus of the next financial period.
The Trustee’s will continue the improvement of the facilities, including a focus on the heating system which has caused additional expenditure throughout the period.
## **4. Reserves Policy**
The trustees and committee have agreed a standard cash reserve position of £35,000 during this period.
## **5. Trustees’ Responsibilities**
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the organisation and to enable it to ensure that the financial statements comply with the organisations rules. They have general responsibility for taking reasonable steps to safeguard the assets of the organisation and to prevent and detect fraud and other irregularities.
## **6. Trustee’s & Staff Declaration**
The below declaration relates to remuneration of expenses to a Trustee or member of staff, or an associated member to a Trustee within the financial period;
|**Trustee**|**/**|**Staff**|**Date**|**Value**|**Description**|
|---|---|---|---|---|---|
|**Name**||||**(£)**||
|Katy Fawcett|||Mar 23|647.84|Easter
Egg
Hunt
–|
||||||Fundraising expenses|
|Treasurer)|_…………………………………………….._||||Date …………………………………..
October 25, 2024|
|(Chairman|/ Deputy-Chair)||_……………………………….._||Date …………………………………..
October 27, 2024|
Page 2
Docusign Envelope ID: E035D594-CEFA-4D01-9E8A-6B8FAD523E93
## **STAVELEY VILLAGE ASSOCIATION**
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF STAVELEY VILLAGE HALL AND INSTITUTE
I report to the charity trustees on my examination of the accounts of the charity for the period ended 31 December 2023 which are set out on pages 4 to 6.
## **Responsibilities and basis of report**
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Colin Johnson FCCA MHA Kendal House Murley Moss Business Village Oxenholme Road Kendal LA9 7RL
Date October 27, 2024
Page 3
Docusign Envelope ID: E035D594-CEFA-4D01-9E8A-6B8FAD523E93
## **STAVELEY VILLAGE ASSOCIATION**
## RECEIPTS AND PAYMENTS ACCOUNT
FOR THE PERIOD ENDED 31 DECEMBER 2023
|**Receipts**
Fund Raising Events
Non-Gift Aid Donations and Grants
Gift Aided Donations
200 Club Subscriptions
Flat Rental Income
Village Hall Lettings
Institute Lettings
Pavilion Lettings
Other Lettings
Bank Interest
Sundry Income
Total receipts
**Payments**
Wages & Salaries
General Manager Fees
Insurances
Maintenance & Repairs
Rates & Water
Electricity
Gas
Professional Fees
Fundraising Costs
Advertising and Marketing
Other Expenses
200 Club Prizes
Capital Expenditure
Realised currency exchange gain/loss
**Total payments**
Transfer from Staveley Village Hall Association (previous charity
merged into CIO)
**Net receipts for the year**
**Bank and cash at 31 December 2023**|**Period**
**ended**
**Period**
**ended**
**Period**
**ended**
**Period**
**ended**
**December**
**2023**
**December**
**2023**
**December**
**2023**
**December**
**2023**
**Unrestricted**
**Restricted**
**Designated**
**Total**
**£**
**£**
**£**
**£**
7,002
-
-
**7,002**
392
17,203
**17,595**
30
-
-
**30**
1,909
-
-
**1,909**
3,150
-
-
**3,150**
9,511
-
-
**9,511**
5,408
-
-
**5,408**
3,805
-
-
**3,805**
1,975
-
-
**1,975**
1,100
-
-
**1,100**
68
-
-
**68**|
|---|---|
||34,350
17,203
**51,553**|
||8,470
-
-
**8,470**
3,478
-
-
**3,478**
5,356
-
-
**5,356**
7,608
-
-
**7,608**
596
-
-
**596**
4,121
-
-
**4,121**
3,758
-
-
**3,758**
2,911
-
-
**2,911**
3,607
-
-
**3,607**
1,100
-
-
**1,100**
2,989
-
-
**2,989**
555
-
-
**555**
25,932
17,203
-
**43,135**
820
-
-
**820**|
||71,301
17,203
-
**88,504**|
||106,427
-
-
**106,427**|
||69,476
-
-
**69,476**|
||**69,476**
**-**
**-**
**69,476**|
Funds:
1. The General Fund are unrestricted funds.
2. The Restricted Fund relates to the Pavilion Fund
Page 4
Docusign Envelope ID: E035D594-CEFA-4D01-9E8A-6B8FAD523E93
## **STAVELEY VILLAGE ASSOCIATION**
STATEMENT OF ASSETS AND LIABILITIES
AS AT 31 DECEMBER 2023
|
**Assets**
Bank and cash
**Liabilities**
Accountancy accrual|**2023**
**£**
**69,476**|
|---|---|
||**69,476**|
||**2023**
**£**|
||**1,200**|
## October 25, 2024
These accounts were approved by the Trustees on ……………………………. and signed on their behalf
………………………………………….. ………………………………………….. Treasurer Chairman / Deputy-Chair
Page 5
Docusign Envelope ID: E035D594-CEFA-4D01-9E8A-6B8FAD523E93
## **STAVELEY VILLAGE ASSOCIATION**
NOTES TO THE ACCOUNTS
FOR THE PERIOD ENDED 31 DECEMBER 2023
## 1. **Accounting policies**
- a) Basis of preparation
The accounts have been presented on a Receipts and Payments basis.
Page 6