Trustees’ Annual Report for the period
From Nov 1[st] 2022 To Oct 31st 2023
Charity name: Arnside Sailing Club
Charity registration number: 1200999
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objects of the Charity are 1. To promote community participation in healthy recreation by providing facilities and equipment for water sports, including but not limited to sailing, paddle boarding, kayaking, and canoeing, and organising a programme of water sports activities. 2. The promotion of the maritime heritage of Arnside village for the public benefit by the preservation, repair, and maintenance of historic buildings and craft in Arnside. 3. To provide or assist in the provision of facilities in the interests of social welfare for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disability, financial hardship or social circumstances with the object of improving their conditions of life. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The Charity offers water sports on the estuary at Arnside. The Boat Park, which is located on the beach is used as a base for water sports including sailing, paddle boarding and kayaking. The Charity owns 22 sailing dinghies, 7 sit on top kayaks and 11 paddle boards, which are available for use by members and for training. The Charity offers a programme of water sports activity including racing. The Charity offers water sports lessons at Arnside and at Killington, a nearby inland lake, where we are a recognised RYA Training Centre. A full day’s training can be offered at Killington as unlike Arnside, it is not tidal. Killington is also used for weekly club nights in the summer. Our clubhouse in an old customs bonded warehouse is one of the oldest |
| buildings in Arnside. The Charity owns “Severn” a historic yacht built in Arnside in 1912, which is currently being restored. Historically the estuary was the port for Kendal. Crossfields of Arnside were leading builders of Morecambe Bay Prawners, yachts and other boats including Arthur Ransome’s Swallow from 1840s to 1940s. The Charity has a youth programme, with regular sessions on the estuary at Arnside and RYA training at Killington. The Charity offers training to schools and to youth groups. The Charity offers reduced fees to students and people on a low income enabling them to take part in water sports. We aim to make water sports affordable so that cost is not a barrier to taking part. The Club has a trading subsidiary, “Old Customs House Trading Company Ltd” which runs a programme of social and music events in our clubhouse paying a rent and donating any profits to the Charity. |
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| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | In managing the Charity trustees have regard to the guidance issued by the Charity Commission on public benefit, |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | Not applicable |
| Policy on social investment including program related investment |
Para 1.38 | Not applicable |
| Contribution made by volunteers |
Para 1.38 | The Charity has no paid employees. All the trustees and officers are volunteers. Running the Charity requires a considerable amount of time. Other members help with tasks such as crewing the safety boat for water sports sessions, helping take new members out sailing and maintaining the Boat Park. The Charity provides training for volunteers in areas such as first aid and safety boat techniques. The Charity has an annual volunteer of the year award |
Other
Achievements and Performance
| SORP reference | |||
|---|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Club was registered as a charity on 14th November 2022. Promoting Community Participation in Water Sports Membership by Year 2019 2020 2021 2022 2023 69 113 169 150 149 The Charity offers individual and family memberships. Membership grew very quickly during Covid years as people were looking for things to do, operating outdoors, we were able to continue to offer activity and as we introduced paddle boarding in 2020, a sport that could be done whilst social distancing. The number of memberships at the end of the 2023 Season was 149. This equates to around 400 members, including partners and children. The number of memberships in 2023 was one less than 2022. Given the increased cost of living, poor summer weather and people having less free time, as things returned to normal post Covid, this was a good performance. Whilst membership has remained static, the proportion of members taking part in water sports on a regular basis has increased. Sailing numbers continued to grow during the year with organised club events at weekends and informal sailing during the week. Our Try Out Day in May attracted 60 people. We ran 14 races during the year and 3 organised dinghy cruises out into the Bay towards Grange-over-Sands. On at least, one occasion we had more than 20 boats sailing on the estuary at Arnside at one time. Our club nights at Killington during the summer on three or four evenings attracted more than 20 people including children. Killington provides a location where new sailors, including children can practise their skills without having to worry about tidal currents. |
| Paddle boarding and kayaking use was down partly as people had less spare time than in previous years, poor weather in the school holidays and as paddle boarding is no longer a new sport. We ran a paddle board trip on the canal through the centre of Lancaster in May. We plan to offer members more paddle board trips in 2024. Number of Participants on Training Courses |
Paddle boarding and kayaking use was down partly as people had less spare time than in previous years, poor weather in the school holidays and as paddle boarding is no longer a new sport. We ran a paddle board trip on the canal through the centre of Lancaster in May. We plan to offer members more paddle board trips in 2024. Number of Participants on Training Courses |
|---|---|
| Arnside Paddle Boarding Kayaking |
38 11 |
| Killington Adult Sailing Youth Sailing Windsurfing Powerboat |
20 67 3 8 |
| We also ran adult and youth improver sailing sessions at Arnside and taster days for school and youth groups for 104 participants which are not counted in the above figures. We run powerboat training so that we have trained volunteers to operate safety boats to support our water sports programme. The number of youths taking part in our sailing courses at Killington more than doubled largely as result of putting on courses for Kent Estuary Youth Project and a Home Education Group. Adult numbers were down. The number of people taking part in our paddle board lessons has declined to 38 from a peak of 160 in 2021 as the sport is no longer new, poor weather in July and August and as we have put on fewer lessons. We introduced monthly theory sessions in our clubhouse during winter, which were well attended. These gave members a chance to meet up in the winter as well as learn theory. |
In 2023 the Charity purchased four new boats: Two ICLA (Laser) dinghies, 1 Heron and 1 Wanderer. These were funded by donations. The Gaffling 4.1 dinghy, which was built with the help of three teenagers in 2022 was sailed for the first time. The ICLA dinghies, which are both an Olympic Class for men and women with three different sized sails offer progression for both adults and youth. The Wanderer is a stable
doubled handed dinghy that can be sailed by up to four people. The Heron can be sailed by youth and adults. The Gaffling dinghy is an entry level boat to sailing boats with a traditional gaff rig and can also be rowed. We sold a Wayfarer as it was over 30 years old and heavy to launch by hand to a Sea Scout Group. In February we won a new Rigiflex Safety Boat in a competition organised by the RYA against 180 clubs. The new safety boat is used to support training at Killington . 2 Promoting Arnside’s Maritime Heritage The Charity held a classic boat regatta in June, a maritime singing festival in August and a conference on Crossfields’ of Arnside and the boats they built in November. The conference attracted people from all over the country. Crossfields’ were leading builders of Morecambe Bay Prawners and yachts from the 1840s to 1940s. The conference was followed by an evening concert by Dave Walters, a folk singer, featuring “Ballerina” a song about a Crossfields’ boat he owned in the 1970s which later sank in a gale off Anglesey. Our historic clubhouse acted as the Arnside base for an Arts Project celebrating the natural heritage of the Morecambe Bay coast. This included a grand finale in August installing 120 flags on the beach at Arnside. The Charity owns Severn, a yacht built in Arnside in 1912. Severn is currently being restored by David Moss Boatbuilders at Skippool near Blackpool. The project is funded separately from the Sailing Club by grants to the Friends of Severn, including a £58,000 National Lottery Heritage Fund Grant. The project also funded the construction of a Gaffling dinghy by three teenagers, training courses for five members sailing historic yachts and one to go on a boatbuilding course. One of the teenagers has subsequently got a job as an engineering apprentice at the Windermere Jetties Museum partly due to the project. Separately from the Charity, several club members have been involved in a project to set up a Morecambe Bay Prawner Trust to buy Spray, a boat built in Arnside in 1896. Our clubhouse in the Old Custom House is one of the oldest buildings in Arnside. The roof on the east side of the building is likely
to need replacing in the next 5 years. We also want to improve fixtures and equipment, deal with damp problems and improve the building’s carbon footprint. 3. Helping people in need Youth The Charity offers RYA Youth Courses at Killington, improver sessions at Arnside and training to schools and youth groups. In 2023 we became a RYA OnBoard Club (A RYA youth programme) and were awarded an AALA Licence (Adventure Activities Licence) to enable us to offer training to schools and youth groups. During the year we ran taster sessions for two schools and one youth group. In total 104 young people. During the summer holidays we put on a RYA youth sailing course for 14 young people from Kent Estuary Youth Project. The course was aimed at children from disadvantaged background and was funded by a £2300 grant from the RYA Foundation. We aim to do more with schools and youth groups in future years. Adults We became a RYA Sailability Club in 2023. Whilst we do not offer sailing sessions for disabled groups, we aim to accommodate people with disabilities or special needs on our training sessions. The Charity offers reduced cost membership to people with a low income and students. In 2023 this cost £25. We had 6 low income or student memberships.
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
|---|---|---|
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The Charity’s income in 2023 was £40,824. Membership accounted for 29% of income, training 45% and rent from Old Customs House Trading Company 15%. Membership income grew by 12% in part catching up on inflation. Income from training increased by 20% due to an increase in training for schools and youth groups. Expenses including depreciation were £44,167 giving a deficit of £3343. Prior to depreciation expenses were £34,729 giving a surplus of just over £5000. Depreciation was accounted largely by the decline in the value of club boats over time. At the present time, most club boats are less than 8 years old. Club boats should have a life expectancy of least 25 years though maintenance costs will increase over time. For example, at some point the boats will need new sails. We need to plan for replacing and upgrading the club’s fleet in the future, selling old boats and replacing them with new ones. The existing fleet was largely paid by grants and donations. Whilst we can not predict the future, we anticipate this will be how replacement boats will be funded in future years. At the end of the financial year, the Charity had assets of £358,050, a slight decrease from £361,293 in 2021-22 largely due to depreciation. The Clubhouse accounts for around 70% of the club’s assets and club craft most of the remaining 30%. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The Charity aims to hold half a year’s income in reserve to cover the cost of any unforeseen expenditure, to enable it to continue operating in the event of loss of income and adjust to changing circumstances. The Charity is fortunate in that most of income, such as membership fees and training income comes in advance of expenditure giving some leeway in controlling costs. |
| Amount of reserves held | Para 1.22 | The Charity held £27095 in cash reserves at the end of the financial year. |
| Reasons for holding zero reserves |
Para 1.22 | Not applicable |
| Details of fund materially in deficit |
Para 1.24 | Not applicable |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Not applicable |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The Charity’s income in 2023 was £40,824. Membership accounted for 29% of income, training 45% grants and donations 10%, rent from Old Customs House Trading Company 15%. In general, operating costs is funded by income, which is supplemented by grants, fundraising and donations for capital expenditure. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Not applicable |
| A description of the principal risks facing the charity |
Para 1.46 | The Charity is subject to risks associated with the national and local economic events, catastrophes such as Covid, inflation and changes in people’s lifestyles. An economic downtown for example might mean that people had less money to spend on water sports (or alternatively an opportunity to increase the charity’s turnover with more people holidaying at home). The club mitigates risk by keeping up to date to with national developments and water sports trends, by monitoring take up of club activities, cutting costs, increasing prices or by adapting the charity’s product offering to current circumstances. A decline in revenue in one area can be offset by switching resources to a growth area. The Charity’s cash flow is seasonal with most of our income and costs occurring in the summer, though with ongoing costs over the winter. We manage our cash flow to ensure that we have enough cash in hand to cover winter expenses. Having income from our trading subsidiary, which peaks at Christmas and New Year means that we have some income coming in over the winter months. The Charity is exposed to risks connected with owning club assets such as the clubhouse and club craft. We mitigate against this by holding adequate insurance, conducting regular safety inspections and by anticipating major items of expenditure in advance. The Charity is subject to risks by running water sports and other activities. We seek to reduce risk from our activities by holding public liability and employer insurance (that |
| also covers volunteers) and by having a safety management system in place. We conduct risk assessments, record incidents, provide safety boat cover, give volunteers first aid training, offer advice to participants on safety and have operating procedures. We reduce risks to young people and vulnerable adults by having a safeguarding policy in place, by following RYA best practise and carrying out DBS checks on instructors and volunteers. The Charity is subject to the risk of key members and officers moving on. We mitigate the risk of this by sharing the workload, encouraging new volunteers to come forward and develop their knowledge so that there are people who can take over in the future. |
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| Other | We are developing plans to build new changing facilities in our Boat Park. At present our Boat Park lacks any proper changing facilities. Users including families and youth groups expect us to have changing facilities. Changing facilities should enable us to attract members from further afield. The new building will include a training room which will also provide shelter with wet weather activity. We anticipate the cost of the new facility will be more than £200,000 meet by grants, donations, gift aid and fundraising activities |
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 |
Constitution adopted 14 Nov 2022 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Institution – Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are elected by the Charity’s AGM on a yearly basis |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | New trustees are given an induction on how the Charity works, its charitable objectives, acting in the public interest and the role of charity trustee. Training is given to trustees as appropriate. Trustees are encouraged to take part in club development events run by the RYA. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The Charity is managed by the main trustee committee which meets monthly and has a yearly strategy meeting to review activity and plan for the coming season. Different trustees have different areas of responsibility and expertise. The Charity seeks to have trustees from diverse backgrounds to reflect the needs of community and have trustees with a wide range of experience and expertise. Other club volunteers not on the trustee committee have responsibility for different areas, such as the maintenance of the Boat Park. The Charity uses freelance instructors for training, one of whom administers the club’s training programme on a contract basis. The Charity has a trading subsidiary Old Customs House, Arnside Ltd which runs a programme of live music and social events in the Clubhouse paying a rent to charity and donating any profits to us. The Charity is affiliated to the RYA, the national governing body for sailing and an approved RYA Training Centre at Killington. |
| The Charity seeks to develop links with other organisations in the local area, such as youth and community groups and neighbouring sailing clubs. |
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| Relationship with any related parties |
Para 1.51 | The Charity is a group member of Killington Sailing Association. We use Killington an inland lake for training activity. Being a group member gives us access to the lake and craft owned by the Association |
| Other |
Reference and Administrative details
| Charity name | Arnside Sailing Club |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1200999 |
| Charity’s principal address | 17 PROMENADE ARNSIDE CARNFORTH LA5 0HD |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Alasdair Simpson | Commodore(Chair) | Members of Charity | ||
| Alan Dawson | Treasurer | Members of Charity | ||
| Jane Caldwell | Secretary | 29/1/23 onwards | Members of Charity | |
| James Jackson | Vice Commodore – Water Sports Coordinator |
Members of Charity | ||
| Andrew Pringle | Members of Charity | |||
| Niall Johnson | Nov 22 – Sept 23 | Members of Charity | ||
| Chris Stanger | 29/1/23 onwards | Members of Charity | ||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
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|---|---|---|
| Alasdair Simpson | ||
Commodore (Chair) |
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| 28thAugust 2024 | ||
| 28thAugust 2024 |
Arnslde Salllng Club Income & Expenditure Account Year Ended 31 October 2023 Y•r End 31 Ortober202J Y2•r Ended 31 O£iober2022 Sale5 Purc1$ ladlu5tqd fix 5t¢thl 29.094 IS,156 13,838 8•r profit aubhouse hlf• & tkk•t sal*1 ftent from The Old Custor House Tradi Cth Ltd Memb¢rshlp fee5 Water arti11¢$ & trnlnlr48 Grants and dtsnotions Sundrles 13,838 7,867 11.9&) 18.359 4.342 153 10.670 15.267 1.667 35 $0.343 WaracUtIes 4nd tralnl Band costs Estsbllshm•nt cosis Insuiance Repalrs and mBlntenMre Accountancy L•Bol ind prof•ssivn•l Sundrtes Depreciation tharEe5 Rde•se of deferred grants and donaiions Net depreclatlon charle L055 on d15P05al ol equlpnxrt 23,158 2I039 8,328 4A85 4,760 5,109 L313 1867 5,107 1015 452 12.859 3.421 9A38 1450 8399 225 44.167 13,343 54,295 3.9521 Ddkltl•rih•yur
Arnslde Salllng aub Balance Sheet As At 31 October 2023 At 31 OtidbRr2023 31 Ortob•r 2011 Flxed • Investments Frethold property. •t v•lu•t Inte8ral fiureS & ftttiws.. Co$t brouiht forwardi Addltlons 250,( 25OAhXI Lqss aumulatId d•weCIaQn 2.216 IA77 6.128 6167 Plant &equlpmnt'. Cost brohtfQrWard5 Add*lons Dlsposals 90.585 39.268 1.357 128.494 26.322 83W7 9.276 83 L•ssJccumulèted depreclatlon 15 102,172 358aOI 7S,$24 331391 Bar st4xk Debtors ènd prepvynents Loan to The Old Customs N¢Ju5e TAdln8 Co. Ltd 8ulldln8 soe5Èty ietaunt Bank current acwjnt Paypal ¥tount C85h In hand 1.952 281 1577 1,746 10,151 16.ICQ io 15.763 I2 365 3L291 30.419 Credltor5 and aral$ Net turrent assets Totsl assets hss lablkni 2.289 30,419 388,719 29.IXII 361.393 Deferr•d Brants and donatlo 30.669 358,050 361393 resented Accumulated surF4u5 $4fEty boot enwne fvnd Revaluatknn reserve 10&126 624 249.31Kl 358.050 111.469 624 249.3C 361.393
ARNSIDE SAIUNG CLUB REPORT OF THE INDEPENDENT EXAMINER TO THE TR.USTEES OF THE CLUB ON THE ACCOUNTS FOR THE YEAR ENDED 31 OCTQBER 2023 I report to the Trtee$ on my examlnatioh ofth8 OUnts of d>tr th8 year eAKl•J 31 October 2023 whlch have lyeen pty)ared kn accordance wrth the Ch8rfUes Act 2011 (the Ad) and with the Finanual Reporting StgTrlard 102 (effecfNe 1 January 2016) as modrfied by FR8 102 SORP (Slatemenl of Re¢ommeTrJed Pracice for A¢xounting for Charities) 2015 (as amended by the BletIn issued In FetKuary 20161. SORP), published by thg Charity Commlsslon h England & {CCEW), aThl urKlèr Ihe historical cost conventlon. Respectlv9 rospon$lbli ities ol th• Tru8tO08 and the Independert Examln•r and th• baAIA Of th• r•port As thè club'8 fNslees, you are rèspon&b for the pryr8Uon of Ihe financw Btatements in accord8nr with thg Charits A¢t 2011 and 811 other applicable law and wilh Uniterl Kingdom Gener81ty A0¢ept P¢counting Pradke, applicablo to smauor 8ntltles. arKI forbeinll 8Sf thal lh6 ffnanolal 8latemert3 dve a true and falr4Aw. It18 my wpon8iWy lo :. •xamSne the •e¢oLmts undor 80Ction 146 of the ¢har]tles AGt. 11: follow procedurns laid In th• 9•nor tJr•¢tk)n8 given by'thg Charfty Commison [urKlw¢U¢n 14S(S)(b) of the Chitie&A() B•81• ol Ind•p•nd•rt Examln•f• stat0nt WMI SC¢)pq of work undgrtak6n I rw)rt in respect of my examln8tlon ollhe dub'8 altl urn4èY 1145 of th8 ACL Ih carylng out my ex[natIOn, I hwe follthyad DIrnGllons gtven by thè Chanty Commls81on und•r soctlon 145{6) (b) of the Act Satting out the dufjè• ol an iTh4epondent 8xamin•r in latIon to the coThluctlng of an lThJapendent ?X8rninalion, An independenl examlnatlon ck8$ a r of the acco19 reeord8 W by the and tha accwnting 8y8tem8 employed by the dub and a comparfson of the. amnts presented lo tho3e rgcprds. It a0 kndud88 Coniidoration of 8ty unulual itam8 or di8closuré8 In the accourrt8. and 3eeklng explana¢k8 tr¢ you, 48 TN3tee8, COnrnkng Such matter& The wrpose of t examinatlon is to e81$h a8 far a& PO88ible th81 Ih8r• bave been Ilo breaches of the chèrlty1ggi8latlon )d that on a t88t bash of widence.relèvant lo the Amoullt8 •fKI di%108ur88 Made, Ihe ac¢ounts compty wrth the SQRP. I have Mpleted my examlnatloTr Gan confimi Ihal ho m8lerial matl8t8 have come to my ttentkln In connectlon w5th Ihe arnInlI0n 9lvlnq me cause to belleve that In an¥ matgrlll rebpeGL Accounting r#)t k•pt In rn8pe£l offv drity a6 requlred by th•. Chartknès Art The accounts do not ac¢x¥d th th08• ro(dI Th8 accounts do not compty wlth thfr8FVE1cab réqLements COntnI tho forn) and content of the accounts let out In the Charitie8 Ad other than any r4uethenf that the arunts give a true andfair vieA. whioh is Tt a matter o)n8idered as part of In ihd¥•nd8nl pxamination.
I have no exami s and have come a(x05s no cther maliers in ConrdI0n with tl ich gttentlon should be drawn in this repThl in order to enab a proper e aecounts to be reached. nto nding P Raislrlck F Fairfax House 6 Mill Field Road Bingley BD18 1PY 12th September 2024