Trustees’ Annual Report for the period
From 11 November 2022 to 31 December 2023
Charity name: KENT TENNIS CHARITABLE INCORPRORATED ORGANISATION Charity registration number: 1200980
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The object of Kent Tennis is the promotion of community participation in healthy recreation - by the development and support of tennis and padel tennis in the County of Kent, the Medway Unitary Authority and the London Boroughs of Bexley, Bromley, Greenwich and Lewisham, for the public benefit of the inhabitants of the area. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The charity took over the activities and assets of Kent County Lawn Tennis Association at midnight on 31 December 2023. Before that its activities are only in preparation for 2024. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have reviewed the guidance and videos made available by The Charity Commission. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | No grants have been made as at 31 December 2023 The predecessor organisation - Kent County Lawn Tennis Association - has made financial awards and grants to both junior players and coaches during 2023. These grants are made on a one-off, annual basis and are intended to be used to help meet the costs of both competing in junior events and also for advancing coaches through their education and qualification. Theyare awarded based on |
| recent playing performance and, in certain instances, on the basis of financial need. It is anticipated that Kent Tennis CIO will adopt a similarpolicy. |
||
|---|---|---|
| Policy on social investment including program related investment |
Para 1.38 | Kent Tennis CIO does not currently have a policy on social investment as such. It will be delivering on an Equity, Diversity & Inclusion Action Plan during 2024, and will be making direct social investment as part of that activity |
| Contribution made by volunteers |
Para 1.38 | The only Kent Tennis CIO volunteers are its 5 trustees. The charity will take over the activities and assets of Kent County Lawn Tennis Association at midnight on 31 December 2023. Until then its activities are only in preparation for 2024 so activity by volunteers has been quite limited. After 1 January 2024 it will be significantly dependent on a large number of volunteers. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The charity will take over the activities and assets of Kent County Lawn Tennis Association at midnight on 31 December 2023. Until then its activities are only in preparation for 2024. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | See above |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | See above It is anticipated that a number of sponsors, supporters and donors will come on board and provide significant fundingin 2024. |
| Investment performance against objectives |
Para 1.41 | See above - the charity has not yet taken over the assets of its predecessor organisation |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The figures provided in the Receipts & Payments report show the position from creation on 11/11/2022 to 31/12/2023. The only asset held is £200 deposited from the predecessor organisation to ensure new bank accounts remain open. In error, a payment belonging to the predecessor organisation was paid into the charity but that remains the property of Kent County Lawn Tennis Association |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | A Reserves Policy has been adopted in February 2024 – now that the charity takes on the assets and activity of the predecessor organisation |
| Amount of reserves held | Para 1.22 | None at 31 December 2023 |
| Reasons for holding zero reserves |
Para 1.22 | Awaiting activation of activity on 1 January 2024 |
| Details of fund materially in deficit |
Para 1.24 | Not applicable |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None required |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | On 1 January 2024, the charity will take over the assets and activity of the predecessor organisation. Thereafter it will receive funding from: • Sponsors, donors and supporters • Tennis clubs, venues and community tennis programmes as well as their players • The national governing body of tennis – LTA Limited |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | The trustees will keep this under consideration when activity commences on 1 January 2024 |
| A description of the principal risks facing the charity |
Para 1.46 | There are no significant risks at this time. The predecessor association maintains a comprehensive risk register that is reviewed regularly, and this will be available to the charity after the activities have transferred to the CIO. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Charity has a Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO Association model |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees, including the 3 Officers, were elected at an EGM in January 2024 There are no provision giving rights to any organisation or body to nominate trustees. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Plans are in place for induction of new trustees and paid employees – and that activity is proceeding |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The charity has been overseen by 5 of the initial trustees to date. In January 2024 the members elected Board of 9 trustees, including the 3 Officers – Chair, Treasurer and Governance Secretary. They will be supported by 5 committees, each looking after specific areas of the charity’s activity: Finance, Competition, Performance Tennis; Clubs, Coaches & Community; Governance. |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | KENT TENNIS CIO |
|---|---|
| Other name the charity uses | KENT TENNIS |
| Registered charity number | 1200980 |
Charity's principal address
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Malcolm Smith | Chair | 11/11/2022 – 31/12/2023 | ||
| Nigel Jordan | Treasurer | 11/11/2022 – 31/12/2023 | ||
| Anna Wilson | 11/11/2022 – 31/12/2023 | |||
| Jason Baker | 11/11/2022 – 31/12/2023 | |||
| John Ratcliffe | 11/11/2022 – 31/12/2023 | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| e charity’s trustees | |
|---|---|
| Full name(s) Position (eg Secretary, Chair, etc) Full name(s) Position (eg Secretary, Chair, etc) Date |
Nigel Jordan |
Chair of Board of Trustees |
|
| Keith Gill | |
Trustee |
|
| 29 April 2024 | |
| 29 April 2024 |
REGISTERED CH NUMBER: 1200980 REPORT OF THE TRUST£ES AND UNAUDYfED FlTr4ANCIAL STATEMENTS FOR THE PEIUOD 11 NOVEMBER 2022 TO 31 DECF.NIBER 2023 FOR KENT TEf4Nts cio tkrringers LLP Chartered Accountants Lygon House 50 London Road Broml¢y Kent BRI 3RA
KENT TENNIS CIO CONTENTS OF THE FINAYCIAL STATEMENTS ror the perlod 11 Nov¢mber 2022 to 31 D¢¢ember 2023 Page Rett of the ITUStee5 I to2 Statement of financial a¢ttwitie5 Balance sheet Not¢5 to the financial ststements D¢tail¢d statement of financi activities
KENT TENNIS CIO REPORT OF THE TRUSTEES for the period 11 November 2022 to 31 D¢ceJnber 2023 The trnsoes ptrsent their report with the financi %tateinents of the charity for the period 11 Noven)b¢r 2022 to 31 DeLeniber 2023. Th¢ tn)stee% have adopted the provi&iui?s of the Statement of R<ommcnded PTactice {SORPI Acwunting and Reporting by Ch8rities' issucd in March 21M)5. REFERENCE AND ADMINISTRATIVE DETAILS RegA%tered Charity Muber 1200980 Prittctpal 4ddre8S Kent Tentsi5 CIO Bromley Tennis Centre at Newst¢ad Wotr15 Avebury Road. Orpington BR6 9SA Trustees M A Smith N Jordan Ms A M Wilson J A Bakei J S Ratcliffe Chair appointcd I 1.11.22 appoInled I 1.11.22 appointed I 1.11.22 appointed 11.11.22 appoiz)ted I 1.11.22 STRUCTURE. GOVERNANCE AYI D MANAGEMENT Governing documeiit The charity took over the activities and 05S¢ts of Kent County Lawn TlIS Asswiation at mithjigbt ott 31 December 2023. and Mryll ¢ontinuc to opeiate a5 a ChariLqble IRcoTporaied Organisation. Risk man&gement The truses have a duty to identify and rcvicw thc risks to which th¢ charity is ¢xpostd and to ellsurc appmpriate controls ar¢ in place to provid¢ reasonabl¢ nsburancc against fraud }d ¢Tror. OBJECTIVES AND ACTIVITIES Obj¢¢tlves #nd airns The objcct of Keni T¢nnis is th¢ proinotion of con]n?unity participation in heAlihy rLxreaiion - by tht development and support of tennis and padcl tenni5 in the Coiujty of Kent, the Medway Unitary Authority and the London Borough5 of Bexley, Bromley, Greenwich alld Lewi8ham, ftsT the public benefit of the iiiliabitants ofihe area. Signific&nt activitie5 Th¢ chaTity t4)ok over the xtivities aud assets of Kent County t*wn TeT]nis Associ&tiOL? at njidnight on 31 December 2023. Publt¢ benefjt The trnstee5 have had regard to Charity Commission guidance on public benefit alld consider that th¢ objectives, aims and achievements of the eharyty deScrild In the repon enable it lo meet its duty to the Charity Commissi<)n a5 per section 17 of the Clwities Act 2011, and to the benefit of the public. Page I
KE[ TENNIS CIO
REPORT OF THE TRUSTEKS
(or th¢ period 11 Novemb¢T 2022 to 31 J)ecember 21)23
STATEMEwf OF TRUSTEES REspof4siBILITIES
The trustees are responsjble for prewdrtng the Rep)rt of the trust¢es and the fingnctal statements in a¢Corda[e with
8ppli¢able l&wand United Kingdom Accounting Standards (Unitsd Kingdom Generally Accepte
KENT TENNIS CIO STATEMENT OF FINANCIAL ACTIVITIES for the perlod 11 November 2022 to 31 Deeentber 21123 Unrestrlcted rund Notes RESOURCES EXPENDED Other re$ources expended NET INCOMINGI(OUTCOING) RESOURCES (i) TOTAL FUNDS CARRIED FORWARD (i) The notes form part of these financial staten?ents Page 3
KENT TENNIS CIO BALANCE SHEET Al 31 December 21123 Unrestrieted lld Note5 CURRENf ASSETS Cash at bank J.199 CREDYfoRS Amoutts fallÉng due wtthin onc year (la) NET CiWiEKT ASSETSI(LIABILrfiES) (i) TOTAL A&SETS LESS CURRENT LtABILITIFS (i) NET ASSETSI{LIABILITIES) (i) VUNDS Unrestii¢ted funds (i) TOTAL Fuf4DS (i} The financial 8tstemMts were approved by the Board of Truste¢s on Ael-4 aTrJ wer¢ si1¢ on its behalf by: N Jordat)-Trustee ovsc - TcusLe The tsotes forn) orth¢ fiTMnGial S¢nts
KETrIT TENNIS CIO NOTES TO THE FtYANCIAL STATEMENTS for the period 11 Novembcr 2022 to 31 December 2023 ACCOUNTING POLICIES Accoumting convendon The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Stsndaid for Smaller Entities leffcctive April 2U081, the Chariti¢s Aci 2011 aT the rcquircm¢nts of the Sralenient of Recoinmended Practice. Accounting and Reporting by Charitie5. Rtsour¢c5 expcnded Expenditure is aLtciuntcd for on an accrual$ basis attd has been Classified und¢r headings that aggregate all eost Telated to ihe category. Wherc cosrs cannot be dire¢ily attributed to particular headings they have been allocated to activities on a basis collsist¢ttt thc use of r¢50ur¢¢5. Taxation The cliarity is exempL from tax on its charitable activities. Fund aeeounttng UllrÉstricted funds can be used in accord3nce with the charitable tsbjectives 2t the discr¢tion of thc tru5tfcs. Restricted ndS call only be used for particular re5tncted purpose% withiii the obje¢ts of the ¢hority. Restrictions arise wh¢0 specEfied by the donor or when aye Trised for particular restricted purposes. TRUSTEES, REMUNEIL4TION AND BENEFITS There were no trusi¢es' tUnerdtIOn or other benefits for the peTi(xJ Cnded 31 fjecember 2023. Truste¢s' expenses There were no trustees, exp¢nse$ paid foT the period ended 31 Decenkner 2023. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Other creditors 1200 MOVEmEr Ifi FUNDS Net movement Ill At 31.12.23 Unrestricted furtd5 GLn¢Tal fut)d (i) TOTAL FUNDS (i) Net niovemeni sn fillmls, included in the above arc as follows.. IB¢oming resoure Resourtes Movement i exllded funds Unrestritted funds General fund {1) TOTAL FUP4DS (i) (i) Page 5
KENT TENNIS CIO DETAILED STATEMENT OF FINANCL4L ACTIVITIES for the period 11 November 2022 to 31 D¢¢tber 2023 INCOMING RESOURCES Total incoming resources RESOURCES EENDED Support tosts Finanet Bald( charges Total resollrc expended Net expenditure (i) This docs noi folln part of the starutory fin8n¢ial ststem¢nts Page 6