## **Trustees’ Annual Report for the period** **From 11 November 2022 to 31 December 2023** ## **Charity name: KENT TENNIS CHARITABLE INCORPRORATED ORGANISATION Charity registration number: 1200980** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of Kent Tennis is the promotion of
community participation in healthy recreation -
by the development and support of tennis and
padel tennis in the County of Kent, the Medway
Unitary Authority and the London Boroughs of
Bexley, Bromley, Greenwich and Lewisham, for
the public benefit of the inhabitants of the area.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The charity took over the activities and assets
of Kent County Lawn Tennis Association at
midnight on 31 December 2023. Before that its
activities are only in preparation for 2024.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have reviewed the guidance and
videos made available by The Charity
Commission.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|No grants have been made as at 31 December
2023
The predecessor organisation - Kent County
Lawn Tennis Association - has made financial
awards and grants to both junior players and
coaches during 2023. These grants are made
on a one-off, annual basis and are intended to
be used to help meet the costs of both
competing in junior events and also for
advancing coaches through their education and
qualification. Theyare awarded based on| |||recent playing performance and, in certain
instances, on the basis of financial need.
It is anticipated that Kent Tennis CIO will adopt
a similarpolicy.| |---|---|---| |Policy on social investment
including program related
investment|Para 1.38|Kent Tennis CIO does not currently have a
policy on social investment as such. It will be
delivering on an Equity, Diversity & Inclusion
Action Plan during 2024, and will be making
direct social investment as part of that activity| |Contribution made by
volunteers|Para 1.38|The only Kent Tennis CIO volunteers are its 5
trustees. The charity will take over the
activities and assets of Kent County Lawn
Tennis Association at midnight on 31
December 2023. Until then its activities are
only in preparation for 2024 so activity by
volunteers has been quite limited.
After 1 January 2024 it will be significantly
dependent on a large number of volunteers.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity will take over the activities and
assets of Kent County Lawn Tennis Association
at midnight on 31 December 2023. Until then
its activities are only in preparation for 2024.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|See above| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|See above
It is anticipated that a number of sponsors,
supporters and donors will come on board and
provide significant fundingin 2024.| |||| |---|---|---| |Investment performance
against objectives|Para 1.41|See above - the charity has not yet taken over
the assets of its predecessor organisation| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The figures provided in the Receipts &
Payments report show the position from
creation on 11/11/2022 to 31/12/2023.
The only asset held is £200 deposited from the
predecessor organisation to ensure new bank
accounts remain open. In error, a payment
belonging to the predecessor organisation was
paid into the charity but that remains the
property of Kent County Lawn Tennis
Association| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|A Reserves Policy has been adopted in
February 2024 – now that the charity takes on
the assets and activity of the predecessor
organisation| |Amount of reserves held|Para 1.22|None at 31 December 2023| |Reasons for holding zero
reserves|Para 1.22|Awaiting activation of activity on 1 January
2024| |Details of fund materially in
deficit|Para 1.24|Not applicable| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|None required| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|On 1 January 2024, the charity will take over
the assets and activity of the predecessor
organisation. Thereafter it will receive funding
from:
•
Sponsors, donors and supporters
•
Tennis clubs, venues and community
tennis programmes as well as their
players
•
The national governing body of tennis –
LTA Limited| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The trustees will keep this under consideration
when activity commences on 1 January 2024| |A description of the principal
risks facing the charity|Para 1.46|There are no significant risks at this time. The
predecessor association maintains a
comprehensive risk register that is reviewed
regularly, and this will be available to the
charity after the activities have transferred to
the CIO.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Charity has a Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO Association model| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees, including the 3 Officers, were elected
at an EGM in January 2024
There are no provision giving rights to any
organisation or body to nominate trustees.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Plans are in place for induction of new trustees
and paid employees – and that activity is
proceeding| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The charity has been overseen by 5 of the
initial trustees to date.
In January 2024 the members elected Board of
9 trustees, including the 3 Officers – Chair,
Treasurer and Governance Secretary.
They will be supported by 5 committees, each
looking after specific areas of the charity’s
activity: Finance, Competition, Performance
Tennis; Clubs, Coaches & Community;
Governance.| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|KENT TENNIS CIO| |---|---| |Other name the charity uses|KENT TENNIS| |Registered charity number|1200980| Charity's principal address ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Malcolm Smith|Chair|11/11/2022 – 31/12/2023|| ||Nigel Jordan|Treasurer|11/11/2022 – 31/12/2023|| ||Anna Wilson||11/11/2022 – 31/12/2023|| ||Jason Baker||11/11/2022 – 31/12/2023|| ||John Ratcliffe||11/11/2022 – 31/12/2023|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ||**e charity’s trustees**| |---|---| ||| |**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|Nigel Jordan| ||
Chair of Board of Trustees| ||| ||| ||Keith Gill| ||
Trustee| ||29 April 2024| ||29 April 2024| REGISTERED CH￿ NUMBER: 1200980 REPORT OF THE TRUST£ES AND UNAUDYfED FlTr4ANCIAL STATEMENTS FOR THE PEIUOD 11 NOVEMBER 2022 TO 31 DECF.NIBER 2023 FOR KENT TEf4Nts cio tkrringers LLP Chartered Accountants Lygon House 50 London Road Broml¢y Kent BRI 3RA KENT TENNIS CIO CONTENTS OF THE FINAYCIAL STATEMENTS ror the perlod 11 Nov¢mber 2022 to 31 D¢¢ember 2023 Page Re￿tt of the ITUStee5 I to2 Statement of financial a¢ttwitie5 Balance sheet Not¢5 to the financial ststements D¢tail¢d statement of financi￿ activities KENT TENNIS CIO REPORT OF THE TRUSTEES for the period 11 November 2022 to 31 D¢ceJnber 2023 The trnsoes ptrsent their report with the financi￿ %tateinents of the charity for the period 11 Noven)b¢r 2022 to 31 DeLeniber 2023. Th¢ tn)stee% have adopted the provi&iui?s of the Statement of R<*ommcnded PTactice {SORPI Acwunting and Reporting by Ch8rities' issucd in March 21M)5. REFERENCE AND ADMINISTRATIVE DETAILS RegA%tered Charity Mu￿ber 1200980 Prittctpal 4ddre8S Kent Tentsi5 CIO Bromley Tennis Centre at Newst¢ad Wotr15 Avebury Road. Orpington BR6 9SA Trustees M A Smith N Jordan Ms A M Wilson J A Bakei J S Ratcliffe Chair appointcd I 1.11.22 appoInled I 1.11.22 appointed I 1.11.22 appointed 11.11.22 appoiz)ted I 1.11.22 STRUCTURE. GOVERNANCE AYI D MANAGEMENT Governing documeiit The charity took over the activities and 05S¢ts of Kent County Lawn T￿lIS Asswiation at mithjigbt ott 31 December 2023. and Mryll ¢ontinuc to opeiate a5 a ChariLqble IRcoTporaied Organisation. Risk man&gement The trus*es have a duty to identify and rcvicw thc risks to which th¢ charity is ¢xpostd and to ellsurc appmpriate controls ar¢ in place to provid¢ reasonabl¢ nsburancc against fraud ￿}d ¢Tror. OBJECTIVES AND ACTIVITIES Obj¢¢tlves #nd airns The objcct of Keni T¢nnis is th¢ proinotion of con]n?unity participation in heAlihy rLxreaiion - by tht development and support of tennis and padcl tenni5 in the Coiujty of Kent, the Medway Unitary Authority and the London Borough5 of Bexley, Bromley, Greenwich alld Lewi8ham, ftsT the public benefit of the iiiliabitants ofihe area. Signific&nt activitie5 Th¢ chaTity t4)ok over the xtivities aud assets of Kent County t*wn TeT]nis Associ&tiOL? at njidnight on 31 December 2023. Publt¢ benefjt The trnstee5 have had regard to Charity Commission guidance on public benefit alld consider that th¢ objectives, aims and achievements of the eharyty deScril￿d In the repon enable it lo meet its duty to the Charity Commissi<)n a5 per section 17 of the Clwities Act 2011, and to the benefit of the public. Page I KE￿[ TENNIS CIO REPORT OF THE TRUSTEKS (or th¢ period 11 Novemb¢T 2022 to 31 J)ecember 21)23 STATEMEwf OF TRUSTEES REspof4siBILITIES The trustees are responsjble for prewdrtng the Rep)rt of the trust¢es and the fingnctal statements in a¢Corda[￿e with 8ppli¢able l&wand United Kingdom Accounting Standards (Unitsd Kingdom Generally AccepteunÉing policies and then apply them consRst¢ndy- observe the m¢thods and principles in the Charity SORP: make judgements and esiimates that are reasonable and prudenL' prepAre the financial gtat¢ments on the going concern basis wiless it is &rJ8ppropriate Éo presume that the ¢harity will continue in bustness. The trustees are ￿spO￿lbIe for keeping prop¢r a¢¢ounting records which diglose with reasgnable acCU￿cY at any time the flnancial position of the charity and to ellable them to ensure thai the f¥nan¢ial statements cotnply wtlh the Charities Act 2011, the Charity (A¢¢ounts and R¢ports) Regulations 2008 and the provisions of the trust deed. Th¢y are also responsible for safeguaryling the assets of the charity and h¢nce for tsking reasonable st¢ps for the prev¢rtion and detection of fraud aTMI other irregularitkes. Approved by order of the l)oard of trustees on................ and sigmed on its behalf by= N Jordan - Trustee H o use - Trvstre Page 2 KENT TENNIS CIO STATEMENT OF FINANCIAL ACTIVITIES for the perlod 11 November 2022 to 31 Deeentber 21123 Unrestrlcted rund Notes RESOURCES EXPENDED Other re$ources expended NET INCOMINGI(OUTCOING) RESOURCES (i) TOTAL FUNDS CARRIED FORWARD (i) The notes form part of these financial staten?ents Page 3 KENT TENNIS CIO BALANCE SHEET Al 31 December 21123 Unrestrieted lld Note5 CURRENf ASSETS Cash at bank J.199 CREDYfoRS Amoutts fallÉng due wtthin onc year (la￿) NET CiWiEKT ASSETSI(LIABILrfiES) (i) TOTAL A&SETS LESS CURRENT LtABILITIFS (i) NET ASSETSI{LIABILITIES) (i) VUNDS Unrestii¢ted funds (i) TOTAL Fuf4DS (i} The financial 8tstemMts were approved by the Board of Truste¢s on Ael-4 aTrJ wer¢ si￿1¢￿ on its behalf by: N Jordat)-Trustee ovsc - TcusLe The tsotes forn) orth￿¢ fiTMnGial S￿¢￿nts KETrIT TENNIS CIO NOTES TO THE FtYANCIAL STATEMENTS for the period 11 Novembcr 2022 to 31 December 2023 ACCOUNTING POLICIES Accoumting convendon The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Stsndaid for Smaller Entities leffcctive April 2U081, the Chariti¢s Aci 2011 aT￿ the rcquircm¢nts of the Sralenient of Recoinmended Practice. Accounting and Reporting by Charitie5. Rtsour¢c5 expcnded Expenditure is aLtciuntcd for on an accrual$ basis attd has been Classified und¢r headings that aggregate all eost Telated to ihe category. Wherc cosrs cannot be dire¢ily attributed to particular headings they have been allocated to activities on a basis collsist¢ttt thc use of r¢50ur¢¢5. Taxation The cliarity is exempL from tax on its charitable activities. Fund aeeounttng UllrÉstricted funds can be used in accord3nce with the charitable tsbjectives 2t the discr¢tion of thc tru5tfcs. Restricted ￿ndS call only be used for particular re5tncted purpose% withiii the obje¢ts of the ¢hority. Restrictions arise wh¢0 specEfied by the donor or when aye Trised for particular restricted purposes. TRUSTEES, REMUNEIL4TION AND BENEFITS There were no trusi¢es' ￿t￿UnerdtIOn or other benefits for the peTi(xJ Cnded 31 fjecember 2023. Truste¢s' expenses There were no trustees, exp¢nse$ paid foT the period ended 31 Decenkner 2023. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Other creditors 1200 MOVEmEr￿ Ifi FUNDS Net movement Ill At 31.12.23 Unrestricted furtd5 GLn¢Tal fut)d (i) TOTAL FUNDS (i) Net niovemeni sn fillmls, included in the above arc as follows.. IB¢oming resoure Resourtes Movement i ex￿llded funds Unrestritted funds General fund {1) TOTAL FUP4DS (i) (i) Page 5 KENT TENNIS CIO DETAILED STATEMENT OF FINANCL4L ACTIVITIES for the period 11 November 2022 to 31 D¢¢t￿ber 2023 INCOMING RESOURCES Total incoming resources RESOURCES E￿ENDED Support tosts Finanet Bald( charges Total resollrc￿ expended Net expenditure (i) This docs noi folln part of the starutory fin8n¢ial ststem¢nts Page 6