Trustees’ Annual Report for the period
From 10/11/2022 To 11/08/2023
Charity name: HELP BABIES UKRAINE
Charity registration number: 1200971
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To assist in the treatment and care of sick infants, in Neonatal Intensive Care Units (NICUs) in Ukraine which are located in or close to active combat zones (in areas under Ukrainian control), by providing necessary medical devices and equipment. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
We purchase and deliver life-saving medical equipment and supplies to neonatal intensive care units (NICU, baby units) affected by the humanitarian crisis in Ukraine. To raise funds, we share our mission and activities with NHS colleagues and friends, who generously contribute through donations. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees confirm that they have had regard to the guidance issued by the Charity Commission on public benefit. They have ensured that the charity's activities are conducted in line with this guidance and that the charity's work continues to provide identifiable benefits to the public |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Between 10/11/2022 and 11/08/2023 we made contact with neonatology colleagues in several NICUs affected by the humanitarian crisis in Ukraine. Most reported that the situation with supplies and equipment temporarily improved, and they require less support than in 2021-2022. However, one unit located in Mykolaiv informed us that they are in desperate need of pulse oximeter leads (devices that measure the levels of oxygen in the blood). Pulse oximeters are particularly important in neonatal intensive care as preterm infants require a careful titration of the supplemental oxygen to maintain the levels within a tight range. This is to balance helping the lungs and protecting the retina of the eyes that can become damaged if oxygen levels are too high. Additionally, pulse oximeters are crucial in diagnosis and treatment of a very serious condition called PPHN (persistent pulmonary hypertension of a newborn) in term infants in NICU. The Mykolaiv NICU were unable to obtain these vital pieces of equipment due to a national shortage. We also discovered that pulse oximeter leads were exceptionally difficult to buy in Ukraine, however, we managed to find and supply 19 multiple-use pulse oximeter leads to Mykolaiv. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
|---|---|---|
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | As of the end of the 2022-2023 reporting period, the charity’s financial position remains stable and secure. The charity has no outstanding debts or significant financial commitments that could impact its financial stability. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The primary reason for holding reserves is to ensure that the charity can continue to support neonatal intensive care units (NICUs) in Ukraine as their needs arise. During the 2022-2023 period, the charity raised slightly more funds than were necessary to meet the immediate needs for supplies and equipment. The surplus funds have been set aside as reserves to be used in future periods. |
| Amount of reserves held | Para 1.22 | Remaining funds: £75 These reserves will be allocated to purchasing supplies and equipment based on the evolving needs of our Ukrainian colleagues. The charity maintains regular contact with multiple NICUs in Ukraine to monitor their requirements. As new needs are identified, the reserves from 2022-2023 will be combined with future fundraising efforts. |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The trustees have identified no uncertainties about the charity's ability to continue as a going concern. During the 2022-2023 period, the charity experienced a reduction in turnover compared to the previous year. This decrease is attributed to the charity’s specific mission to support neonatal intensive care units (NICUs) affected by the humanitarian crisis in Ukraine. As the situation in these NICUs temporarily improved, their immediate needs decreased, resulting in a lower requirement for funds and a reduced volume of equipment purchases and supplies during this period. |
The trustees maintain regular contact with multiple NICUs in Ukraine to monitor their needs continuously. This allows the charity to respond promptly and effectively as the situation evolves, ensuring that resources are allocated efficiently and according to the most current needs. Based on the ongoing monitoring and the current financial position, the trustees have a reasonable expectation that the charity will have adequate resources to continue operating for the foreseeable future.
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
|
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution of a Charitable Incorporated Organisation whose only voting members are its charity trustees |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | As per the charity Constitution: Eligibility for trusteeship (a) Every charity trustee must be a natural person. (b) No individual may be appointed as a charity trustee of the CIO: • if he or she is under the age of 16 years; or • if he or she would automatically cease to hold office under the provisions of clause [12(1)(e)] of the Constitution. (c) No one is entitled to act as a charity trustee whether on appointment or on any re-appointment until he or she has expressly acknowledged, in whatever way the charity trustees decide, his or her acceptance of the office of charity trustee. Number of charity trustees (a) There must be at least two charity trustees. If the number falls below this minimum, the remaining trustee or trustees may act only to call a meeting of the charity trustees, or appoint a new charity trustee. (b) There is no maximum number of charity trustees that may be appointed to the CIO. (4) First charity trustees The first charity trustees are as follows, and are appointed for the following terms – Dr Yury Petrunin for 5 years Dr Ekaterina Gritsay for 4 years Appointment of charity trustees (1) Apart from the first charity trustees, every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. (2) In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures
Para 1.51
| adopted for the induction and training of trustees |
||
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | HELP BABIES UKRAINE |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1200971 |
| Charity’s principal address | 13A Insignia Point 2 East Park Walk LONDON E20 1JG |
Names of the charity trustees who manage the charity
| 1 2 3 4 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Dr YuryPetrunin | Chair | |||
| Dr Ekaterina Gritsay |
Trustee | |||
– Corporate trustees names of the directors at the date the report was approved
Director name n/a
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| n/a |
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/a
Other optional information
The NICU that the pulse oximeter leads went to is based in this hospital: Regional Children's Hospital Mykolaivska St, 21, Mykolaiv, Mykolaiv Oblast, Ukraine, 54000 +380512589600
http://oblzdrav.mk.gov.ua/index.php/oblasni-94931/dityacha-likarnya-obl
These are the photographs that they sent us after receiving the equipment:
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Yury Petrunin GMC 7509783
Full name(s) Dr Yury Petrunin
Position (eg Secretary, Chair Chair, etc)
Date
29.05.2024
Charity name No (if any) HELP BABIES UKRAINE 1200971 Receipts and payments accounts For the period Period start date Period end date To from 11/10/2022 8/11/2023
CC16a
Section A Receipts and payments
| A1 Receipts £2.00 10 50 200 200 - - - 462 - - Sub total - Total receipts 462 A3 Payments 387 - - - - - - - - Sub total 387 - - Sub total - Total payments 387 Net of receipts/(payments) 75 A5 Transfers between funds - A6 Cash funds last year end - Cash funds this year end 75 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table) |
to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ 2 10 50 200 200 - - - 462 - - - 462 387 - - - - - - - - 387 - - - 387 75 - - 75 |
Last year to the nearest £ |
|---|---|---|---|---|
| - | 2 | - | ||
| - | 10 | - | ||
| - | 50 | - | ||
| - | 200 | - | ||
| - | 200 | - | ||
| - | - | - | ||
| - | - | - | ||
| - | - | - | ||
| - | 462 | - | ||
| - | - | |||
| - | - | - | ||
| - | - | - | ||
| - | 462 | - | ||
| - | 387 | - | ||
| - | - | - | ||
| - | - | - | ||
| - | - | - | ||
| - | - | - | ||
| - | - | - | ||
| - | - | - | ||
| - | - | - | ||
| - | - | - | ||
| - | 387 | - | ||
| - | - | |||
| - | - | |||
| - | - | - | ||
| - | 387 | - | ||
| - | - | 75 | - | |
| - | - | - | - | |
| - | - | - | - | |
| - | - | 75 | - |
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details Details Details Details Details Signature Yury Petrunin GMC 7509783 Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ to nearest £ 75 - - - - - 75 - OK OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Print Name Dr YuryPetrunin Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ Endowment funds |
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| to nearest £ Endowment funds |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| Yury Petrunin GMC 7509783 | Dr YuryPetrunin | 29.05.2024 | |