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2023-05-31-accounts

Trustees' Annual Report for the period

Period start date Period start date Period end date
**From ** 03 Nov 2022 To 31
May		 2023

Section A Reference and administration details

Charity name Teddington Athletic Football Club

Other names charity is known by TAFC

Registered charity number (if any) 1200906

Charity's principal address Dora Jordan Road

TEDDINGTON

Postcode TW11 0EP

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Paul Stallard Chairman 03 November 2022
James Dixon Treasurer 03 November 2022
Rob Short Trustee 03 November 2022
David Woodall Trustee 03 November 2022
Matthew Morey Trustee 03 November 2022
Simon Fitch Secretary 03 November 2022

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of adviser
Name
Address
Chartered Accountants MG Group 166 College Road, Harrow Middlesex HA1 1BH

Name of chief executive or names of senior staff members (Optional information)

TAR

March 2012

1

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution – November 2022

Charitable Incorporated Organisation

Trustee selection methods

Election by members

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

TAFC Safeguarding Policy TAFC Equality Policy TAFC Committee Roles Middlesex FA relevant guidance

The charity is governed by the Trustees, but the day-to-day management of the club encompassing match arrangement, pitch hire, referee organising and all playing member activities is managed by the Management Committee.

Contributions from the Management Committee ensure the smooth running of the club throughout the course of the season.

The Head of Operations is responsible for allocating pitches, referees, kit management and all communication to and from team managers.

The Trustees assess risk from all operational aspects of the football club and have focused on providing knowledge, personal coaching and training to the management team to mitigate these risks. In addition, the club runs “Onside” sessions covering many aspects of running a football including safeguarding, expected standards of behaviour and the process to raise concerns, flag any issues or to benefit from specific skill or knowledge held in the club.

Risk insurance is held by the club both for the Trustees and through the Middlesex FA to cover all playing aspects of the club.

TAR

March 2012

2

Section C Objectives and activities

The Objectives of the club are:

  1. To advance the amateur sport of association football 2. To promote the participation in healthy recreation for the benefit of boys and girls aged from six years and upwards, for those that are resident in Teddington and the surrounding area, by the provisions of facilities and people to support the playing of association football

  2. To enable the facilities, equipment and necessary support to be

Summary of the objects of the made available to non-club members to ensure the club meets its

charity set out in its responsibilities in respect of inclusion, in conjunction with the

governing document Middlesex Football Association.

  1. Facilities include the provision of pitches with attached buildings/clubhouses, suitable equipment and the organisation of football activities and other social activities

  2. To further such other charitable purposes in Teddington and the surrounding area as the Club Committee may from time to time decide.

The Trustees have ensured that; Professional FA Qualified Coaches provide weekly coaching sessions for each team. A Professional FA Qualified Coach provides weekly specialist goalkeeper coaching. All teams have access to team kit. Referees are provided for all matches. Non-competitive friendlies are arranged for younger age groups. Older teams compete in suitable leagues. An annual tour is arranged to a suitable tournament. Financial assistance for the annual subscription fees is provided where necessary. Support is provided by The Gosling Foundation. Membership is all-inclusive and does not discriminate on the level of ability. Summary of the main Managers, coaches and parents are supported and guided in providing a activities undertaken for the safe environment in which to play association football. public benefit in relation to these objects (include within This ensures the club delivers its objectives and public benefits. this section the statutory declaration that trustees have The public benefits are that the sport provides exercise for players of all had regard to the guidance ages, which carries proven physical and mental health benefits. issued by the Charity Furthermore, the sport promotes a sense of team spirit, fair play and Commission on public mutual respect amongst players and teams. Other benefits include benefit) developing a spirit of intolerance of any bullying and racism of any kind amongst the players and their families. The beneficiaries of the club are aged between six and 20, resident in and around Teddington who participate in, exercise and experience, physical and mental skill or exertion, in line with the definition of sport in the Charities Act 2011. In deciding who will benefit, the Trustees have regard to the current level of membership from time to time as well as the capacity of the club to accommodate further members in that particular age group. For any members who cannot join immediately a first-come, first-served waiting list operates. Furthermore, the club operates a strict equality policy in accordance with FA guidelines.

TAR

March 2012

3

Additional details of objectives and activities (Optional information)

Teddington Athletic Football Club is run by volunteers without whom the club could not function. Volunteers perform a number of different functions, all of which contribute to the increasing quality and image of the Football Club. Team work is prevalent in the management team which we endeavour to cascade down through the football club.

You may choose to include further statements, where relevant, about:

Committee members. Team managers. Coaches. Child Welfare Officer CRB/DBS checks Managing the affiliations and qualifications of all club team managers, including FA Qualifications, Children Safeguarding and First Aid. Ensuring that these are kept up to date to help maintain the FA Chartered status of the football club.

Team managers and assistants attending FA Licensed courses Annual tour organisers. Match Day and Training Venue Risk Assessments Provision of catering services at home venues Web-Site Development & Maintenance Membership Secretary Fixtures Secretary Treasurer Fund Raising Procurement of equipment Develop the quality of refereeing Marketing and Communications to all members.

TAR

March 2012

4

Section D Achievements and performance

Following the easing of the restrictions associated with the Covid-19 Summary of the main pandemic, football was restarted and for the most part, the season was achievements of the charity similar to pre-pandemic seasons. Most games were played and football during the year was provided throughout a full season.

The Club Secretary and Operational Head were instrumental in ensuring a continued safe environment for all playing members, coaches, managers and their families. The club invested in all the necessary PPE equipment to abide by the ever-changing rules and regulations keeping the health and wellbeing of our members at the forefront.

Communications to all our members were managed by the Club Secretary in conjunction with the Operational head, together with the marketing lead. Keeping communications clear, coherent and timely as we emerged from the pandemic and lockdown was a major achievement and the efforts made were greatly appreciated by the Trustees and every member of the club.

Financial pressures on the club eased during the period and cashflow has stabilised. A full management team is in place and very active in support of all footballing activities including the planning of a club-wide tour, a girls’ tournament as well as a full season of football.

Teddington Athletic Football Club increased the number of playing members within the club by 5% from 628 to 662. The growth of the Girls football within the club has been a major achievement the Girls’ Football Development Manager (now Club Vice-Chairman). The number of playing members within the girls’ section has passed 280, which makes the club one of the largest clubs in Middlesex for grassroots girls’ football

Further efforts have been made during the season to maintain the high levels on the behavioural aspect of the game. Continued scrutiny within all forms of media on the behaviour of supporters, managers and ultimately players are important to the club. The club has sought to maintain high levels of expected behaviour from all members of the club through education and consistent messaging to all teams throughout the season. The club fully endorses the FA Respect campaign. The trustees look to follow all initiatives provided by the FA to protect the future image of the game. This focus will continue to eliminate any adverse behaviour. The ongoing good behaviour and minimal incidence of fines through on-field incidents is further testament to the quality of the coaching each team receives.

TAR

March 2012

5

Section E Financial review

Brief statement of the charity’s policy on reserves

Cash reserves at the end of the financial year were £7,800, with reserves falling by approximately £64,700 from the period of incorporation as a Charitable Incorporated Organisation on 03 November 2022 to the date of the Annual Report and Accounts.

The fall is due the split in income and expenditure across the season, such that c.75% of subscriptions are received before 03 November, but only c.40% of the costs have been paid as the season starts in September. For the full year, a cash surplus of £2,000 was generated.

Details of any funds materially Not applicable in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

The main source of funds is from player subscriptions but with an active marketing team and the generosity of local sponsors, funds have also been received as sponsorship and as subsidies for kit costs.

Income is primarily used to hire pitches for training and to cover the costs of pitch hire and refereeing in respect of matches at the weekend.

Section F Other optional information

The club is planning to diversify the sports and activities on offer as it develops its relationship with Teddington Town Cricket Club and the sharing of its clubhouse and other facilities in Bushy Park over the course of the season. The club has recently submitted an application for the Comets Programme which supports football for children with disabilities. A coach, pitches and adult volunteers have been secured and the application is currently being reviewed by the Middlesex Football Association.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) James Dixon Position Treasurer Date 21/02/2024

TAR

March 2012

6

Charity Name No (if any) Teddington Athletic Football Club 1200906 Receipts and payments accounts

CC16a

For the period
from		 03/11/2022
Period start date		 To 31/05/2023
Period end date
Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest
£
39,002
-
500
150
55,510
- 8,541
2
137
86,760
-
-
-
86,760
41,200
214
7,900
1,795
54,890
7,323
35,455
8,915
-
5,300
162,992
-
-
-
162,992
- 76,232
-
- 35,423
- 111,655		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
39,002
-
500
150
55,510
- 8,541
2
137
86,760
-
-
-
86,760
41,200
214
-
7,900
1,795
54,890
7,323
35,455
8,915
-
5,300
162,992
-
-
-
162,992
- 76,232		 Last year
to the nearest £
Subscriptions 39,002 146,477
Loans - -
Grants 500 -
Sponsors 150 500
Tours 55,510 49,991
Kit - 8,541 340
Awards & Events 2 2,126
Other
 137
 128
~~Sub total~~~~(Gross income for AR)~~ 86,760 199,562
A2 Asset and investment sales,
(see table).
-
-
 -
~~Sub total~~ - -
Total receipts
A3 Payments
199,562

Pitch hire		 41,200 65,506
FA League Registration Fees 214 2,889
Overheads -
Kit & equipment 7,900 14,947
Courses and CRB costs 1,795 950
Tours 54,890 50,689
Referees Fees 7,323 12,311
Coachingcosts 35,455 51,265
Administration 8,915 14,645
Loan repayments - 10,000
Other(Insurance, bank charges etc) 5,300 11,783
**Sub total ** 162,992 234,985
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
234,985
- 76,232 - - - 76,232 - 35,423
- - - - -
- 35,423 - - - 35,423
- 111,655 - - - 111,655 - 35,423

CCXX R1 accounts (SS)

28/02/2024

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on behalf
of all the trustees
B4 Assets retained for the
charity’s own use
B1 Cash funds
B2 Other monetary assets
B5 Liabilities
B3 Investment assets		 Details
Signature
Details
Details
Operation deficit for the period plus funds
transferred from exisitng charity
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Transfer of funds from previous charity
(reference 1157486) not included in the
operating perid above
Details		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
- 111,655
-
-
-
-
-
- 111,655
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
119,508
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
Print Name
James Dixon
Treasurer, TAFC		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
Current value
(optional)
-
-
Current value
(optional)
-
-
-
When due
(optional)
Date of
approval
James Dixon 12/02/2024
Treasurer, TAFC

CCXX R2 accounts (SS)

28/02/2024

2

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF TEDDINGTON ATHLETIC FOOTBALL CLUB

I report on the accounts for the period ended 31[st] May 2023 set out on form CC16a.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is required.

It is my responsibility to:

Basis of the independent examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view ' and the report is limited to those matters set out in the statements below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

Gavin Fernandes

G Fernandes FCA, CTA. MG Group Chartered Accountants Registered Auditors 166 College Road Harrow Middlesex HA1 1BH

Date: 20/03/2024

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