## **Trustees' Annual Report for the period**
||Period start date|Period start date|||Period end date||
|---|---|---|---|---|---|---|
|**From **|03|Nov|2022|**To**|31
May|2023|
## **Section A Reference and administration details**
**Charity name** Teddington Athletic Football Club
**Other names charity is known by** TAFC
**Registered charity number (if any)** 1200906
**Charity's principal address** Dora Jordan Road
TEDDINGTON
**Postcode TW11 0EP**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Paul Stallard|Chairman|03 November 2022||
||James Dixon|Treasurer|03 November 2022||
||Rob Short|Trustee|03 November 2022||
||David Woodall|Trustee|03 November 2022||
||Matthew Morey|Trustee|03 November 2022||
||Simon Fitch|Secretary|03 November 2022||
||||||
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser**
**Name**
**Address**|||
|Chartered Accountants|MG Group|166 College Road, Harrow Middlesex HA1 1BH|
||||
||||
||||
## **Name of chief executive or names of senior staff members (Optional information)**
**TAR**
March **2012**
1
**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
- (eg. trust deed, constitution)
- How the charity is constituted
Constitution – November 2022
Charitable Incorporated Organisation
- (eg. trust, association, company)
Trustee selection methods
Election by members
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
TAFC Safeguarding Policy TAFC Equality Policy TAFC Committee Roles Middlesex FA relevant guidance
The charity is governed by the Trustees, but the day-to-day management of the club encompassing match arrangement, pitch hire, referee organising and all playing member activities is managed by the Management Committee.
- Some Trustees – the Chairman, Secretary and Treasurer sit on both committees and this is further complemented by Director of Football (Men/Boys), Director of Football (Ladies/Girls) and the Head of Operations of the club.
Contributions from the Management Committee ensure the smooth running of the club throughout the course of the season.
The Head of Operations is responsible for allocating pitches, referees, kit management and all communication to and from team managers.
The Trustees assess risk from all operational aspects of the football club and have focused on providing knowledge, personal coaching and training to the management team to mitigate these risks. In addition, the club runs “Onside” sessions covering many aspects of running a football including safeguarding, expected standards of behaviour and the process to raise concerns, flag any issues or to benefit from specific skill or knowledge held in the club.
Risk insurance is held by the club both for the Trustees and through the Middlesex FA to cover all playing aspects of the club.
**TAR**
March **2012**
2
## **Section C Objectives and activities**
The Objectives of the club are:
1. To advance the amateur sport of association football 2. To promote the participation in healthy recreation for the benefit of boys and girls aged from six years and upwards, for those that are resident in Teddington and the surrounding area, by the provisions of facilities and people to support the playing of association football
3. To enable the facilities, equipment and necessary support to be
**Summary of the objects of the** made available to non-club members to ensure the club meets its
**charity set out in its** responsibilities in respect of inclusion, in conjunction with the
**governing document** Middlesex Football Association.
4. Facilities include the provision of pitches with attached buildings/clubhouses, suitable equipment and the organisation of football activities and other social activities
5. To further such other charitable purposes in Teddington and the surrounding area as the Club Committee may from time to time decide.
The Trustees have ensured that; Professional FA Qualified Coaches provide weekly coaching sessions for each team. A Professional FA Qualified Coach provides weekly specialist goalkeeper coaching. All teams have access to team kit. Referees are provided for all matches. Non-competitive friendlies are arranged for younger age groups. Older teams compete in suitable leagues. An annual tour is arranged to a suitable tournament. Financial assistance for the annual subscription fees is provided where necessary. Support is provided by The Gosling Foundation. Membership is all-inclusive and does not discriminate on the level of ability. **Summary of the main** Managers, coaches and parents are supported and guided in providing a **activities undertaken for the** safe environment in which to play association football. **public benefit in relation to these objects (include within** This ensures the club delivers its objectives and public benefits. **this section the statutory declaration that trustees have** The public benefits are that the sport provides exercise for players of all **had regard to the guidance** ages, which carries proven physical and mental health benefits. **issued by the Charity** Furthermore, the sport promotes a sense of team spirit, fair play and **Commission on public** mutual respect amongst players and teams. Other benefits include **benefit)** developing a spirit of intolerance of any bullying and racism of any kind amongst the players and their families. The beneficiaries of the club are aged between six and 20, resident in and around Teddington who participate in, exercise and experience, physical and mental skill or exertion, in line with the definition of sport in the Charities Act 2011. In deciding who will benefit, the Trustees have regard to the current level of membership from time to time as well as the capacity of the club to accommodate further members in that particular age group. For any members who cannot join immediately a first-come, first-served waiting list operates. Furthermore, the club operates a strict equality policy in accordance with FA guidelines.
**TAR**
March **2012**
3
## **Additional details of objectives and activities (Optional information)**
Teddington Athletic Football Club is run by volunteers without whom the club could not function. Volunteers perform a number of different functions, all of which contribute to the increasing quality and image of the Football Club. Team work is prevalent in the management team which we endeavour to cascade down through the football club.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Committee members. Team managers. Coaches. Child Welfare Officer CRB/DBS checks Managing the affiliations and qualifications of all club team managers, including FA Qualifications, Children Safeguarding and First Aid. Ensuring that these are kept up to date to help maintain the FA Chartered status of the football club.
Team managers and assistants attending FA Licensed courses Annual tour organisers. Match Day and Training Venue Risk Assessments Provision of catering services at home venues Web-Site Development & Maintenance Membership Secretary Fixtures Secretary Treasurer Fund Raising Procurement of equipment Develop the quality of refereeing Marketing and Communications to all members.
**TAR**
March **2012**
4
## **Section D Achievements and performance**
Following the easing of the restrictions associated with the Covid-19 **Summary of the main** pandemic, football was restarted and for the most part, the season was **achievements of the charity** similar to pre-pandemic seasons. Most games were played and football **during the year** was provided throughout a full season.
The Club Secretary and Operational Head were instrumental in ensuring a continued safe environment for all playing members, coaches, managers and their families. The club invested in all the necessary PPE equipment to abide by the ever-changing rules and regulations keeping the health and wellbeing of our members at the forefront.
Communications to all our members were managed by the Club Secretary in conjunction with the Operational head, together with the marketing lead. Keeping communications clear, coherent and timely as we emerged from the pandemic and lockdown was a major achievement and the efforts made were greatly appreciated by the Trustees and every member of the club.
Financial pressures on the club eased during the period and cashflow has stabilised. A full management team is in place and very active in support of all footballing activities including the planning of a club-wide tour, a girls’ tournament as well as a full season of football.
Teddington Athletic Football Club increased the number of playing members within the club by 5% from 628 to 662. The growth of the Girls football within the club has been a major achievement the Girls’ Football Development Manager (now Club Vice-Chairman). The number of playing members within the girls’ section has passed 280, which makes the club one of the largest clubs in Middlesex for grassroots girls’ football
Further efforts have been made during the season to maintain the high levels on the behavioural aspect of the game. Continued scrutiny within all forms of media on the behaviour of supporters, managers and ultimately players are important to the club. The club has sought to maintain high levels of expected behaviour from all members of the club through education and consistent messaging to all teams throughout the season. The club fully endorses the FA Respect campaign. The trustees look to follow all initiatives provided by the FA to protect the future image of the game. This focus will continue to eliminate any adverse behaviour. The ongoing good behaviour and minimal incidence of fines through on-field incidents is further testament to the quality of the coaching each team receives.
**TAR**
March **2012**
5
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
Cash reserves at the end of the financial year were £7,800, with reserves falling by approximately £64,700 from the period of incorporation as a Charitable Incorporated Organisation on 03 November 2022 to the date of the Annual Report and Accounts.
The fall is due the split in income and expenditure across the season, such that c.75% of subscriptions are received before 03 November, but only c.40% of the costs have been paid as the season starts in September. For the full year, a cash surplus of £2,000 was generated.
**Details of any funds materially** Not applicable **in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
The main source of funds is from player subscriptions but with an active marketing team and the generosity of local sponsors, funds have also been received as sponsorship and as subsidies for kit costs.
Income is primarily used to hire pitches for training and to cover the costs of pitch hire and refereeing in respect of matches at the weekend.
- how expenditure has The main focus is upon training, and this sets TAFC apart from any other local club. The use of qualified coaches provides the basis for improved
- supported the key objectives performance and behaviour and it is believed that the continual growth of
- of the charity; the club is testament to its approach and reputation in the local area.
- • investment policy and objectives including any Membership grew by 4% during the course of the year partly limited by ethical investment policy availability of playing and coaching facilities. The club retains and adopted. manages a very healthy wait-list across all ages for both boys and girls.
## **Section F Other optional information**
The club is planning to diversify the sports and activities on offer as it develops its relationship with Teddington Town Cricket Club and the sharing of its clubhouse and other facilities in Bushy Park over the course of the season. The club has recently submitted an application for the Comets Programme which supports football for children with disabilities. A coach, pitches and adult volunteers have been secured and the application is currently being reviewed by the Middlesex Football Association.
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** James Dixon **Position** Treasurer **Date** 21/02/2024
**TAR**
March **2012**
6
**Charity Name No (if any) Teddington Athletic Football Club 1200906 Receipts and payments accounts**
## **CC16a**
|**For the period**
**from**|03/11/2022
Period start date|**To**|31/05/2023
Period end date|
|---|---|---|---|
|**Section A Receipts and**|**payments**||||||
|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**39,002**
**-**
**500**
**150**
**55,510**
**- 8,541**
**2**
**137**
**86,760**
**-**
**-**
**-**
**86,760**
**41,200**
**214**
**7,900**
**1,795**
**54,890**
**7,323**
**35,455**
**8,915**
**-**
**5,300**
**162,992**
**-**
**-**
**-**
**162,992**
**- 76,232**
**-**
**- 35,423**
**- 111,655**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**39,002**
**-**
**500**
**150**
**55,510**
**- 8,541**
**2**
**137**
**86,760**
**-**
**-**
**-**
**86,760**
**41,200**
**214**
**-**
**7,900**
**1,795**
**54,890**
**7,323**
**35,455**
**8,915**
**-**
**5,300**
**162,992**
**-**
**-**
**-**
**162,992**
**- 76,232**||**Last year**
**to the nearest £**|
|Subscriptions|**39,002**|||||**146,477**|
|Loans|**-**|||||**-**|
|Grants|**500**|||||**-**|
|Sponsors|**150**|||||**500**|
|Tours|**55,510**|||||**49,991**|
|Kit|**- 8,541**|||||**340**|
|Awards & Events|**2**|||||**2,126**|
|Other
|**137**
|||||**128**|
|~~**_Sub total_**~~~~_(Gross income for AR)_~~|**86,760**|||||**199,562**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**
|||||**-**|
|~~**_Sub total_**~~|**-**|||||**-**|
|**_Total receipts_ **
**A3 Payments**|||||||
|||||||**199,562**|
||||||||
|
Pitch hire|**41,200**|||||**65,506**|
|FA League Registration Fees|**214**|||||**2,889**|
|Overheads||||||**-**|
|Kit & equipment|**7,900**|||||**14,947**|
|Courses and CRB costs|**1,795**|||||**950**|
|Tours|**54,890**|||||**50,689**|
|Referees Fees|**7,323**|||||**12,311**|
|Coachingcosts|**35,455**|||||**51,265**|
|Administration|**8,915**|||||**14,645**|
|Loan repayments|**-**|||||**10,000**|
|Other(Insurance, bank charges etc)|**5,300**|||||**11,783**|
|**_Sub total_ **|**162,992**|||||**234,985**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||||||
||**-**||||||
|**_Sub total_ **|**-**|||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**234,985**|
||||||||
||**- 76,232**|**-**|**-**|**- 76,232**||**- 35,423**|
||**-**|**-**|**-**|**-**||**-**|
||**- 35,423**|**-**|**-**|**- 35,423**|||
||**- 111,655**|**-**|**-**|**- 111,655**||**- 35,423**|
CCXX R1 accounts (SS)
28/02/2024
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on behalf
of all the trustees
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**
**B2 Other monetary assets**
**B5 Liabilities**
**B3 Investment assets**|**Details**
Signature
**Details**
**Details**
Operation deficit for the period plus funds
transferred from exisitng charity
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Transfer of funds from previous charity
(reference 1157486) not included in the
operating perid above
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**- 111,655**
**-**
**-**
**-**
**-**
**-**
**- 111,655**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**119,508**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
Print Name
James Dixon
Treasurer, TAFC|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
||||Date of
approval|
|||James Dixon|12/02/2024|
|||Treasurer, TAFC||
CCXX R2 accounts (SS)
28/02/2024
2
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF TEDDINGTON ATHLETIC FOOTBALL CLUB**
I report on the accounts for the period ended 31[st] May 2023 set out on form CC16a.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is required.
It is my responsibility to:
- examine the accounts under Section 145 of the 2011 Act.
- to follow the procedures laid down in the General Directions given by the Charity Commission under Section 145(5)b of the 2011 Act; and
- to state whether matters have come to my attention.
## **Basis of the independent examiner's report**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view ' and the report is limited to those matters set out in the statements below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that, in any material respect, the requirements
- to keep accounting records in accordance with Section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act.
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
```
Gavin Fernandes
```
G Fernandes FCA, CTA. MG Group Chartered Accountants Registered Auditors 166 College Road Harrow Middlesex HA1 1BH
Date: 20/03/2024
## **SIGNATURE CERTIFICATE**
**REFERENCE NUMBER 14F307D2-3D88-4D0D-A535-4FCF0A97C7F2**
**TRANSACTION DETAILS DOCUMENT DETAILS Reference Number Document Name 14F307D2-3D88-4D0D-A535-4FCF0A97C7F2 IE Report Final 2023 Transaction Type Filename Signature Request IE_Report_Final_2023.docx Sent At Pages 03/20/2024 08:31 EDT 1 page Executed At Content Type 03/20/2024 13:13 EDT application/vnd.openxmlformats-officedocument.wordprocessingml.document Identity Method File Size email 17.9 KB Distribution Method Original Checksum email 6379bd34a7580972919763049a2f63b5555484d0421483b9f3d2f5d8309fa062 Signed Checksum e816a4b6fee80f152e4e025a805f0ff7bfb7bc38128184c0d576c382b1d08bcf**
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## **SIGNERS**
|**SIGNER**|**E-SIGNATURE**|**EVENTS**|
|---|---|---|
|**Name**|**Status**|**Viewed At**|
|**Gavin Fernandes**|**signed**|**03/20/2024 13:12 EDT**|
|**Email**|**Multi-factor Digital Fingerprint Checksum**|**Identity Authenticated At**|
|**gavin.fernandes@mggroup.co.uk**|**286632e64d5e56ea62c921e571231489d4ac7408a9cc65d48ddc26a34e3dbc4c**|**03/20/2024 13:13 EDT**|
|**Components**|**IP Address**|**Signed At**|
|**1**|**195.224.42.254**|**03/20/2024 13:13 EDT**|
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