Chairman's Report 2024 I would like to thank the Trustees forthe hard work and commitment throughout the first-year as being a Community Incorporated Organisation ICIOI. Our old charity wa5 officially merged with our new CIO on 2nd November 2022 This period has seen us complete the architectural drawings to replace our roof, add a substantial extension and redesign the interior, with a view to improving our potential income and ensure that we remain a viable organisation and to continue to be able to serve our community. Our plans have now been submitted for planning permission and we expett a positive response. We have seen the completion of Project Charltons and now have a magnificent playground, sensory garden and youth area. This projett raised over £140,tKX) over an extremely difficult time including COVID and a huge financial downturn. We applied for and achieved a full drinks license as we have previously been running bars at our events using Temporary Events Licen5es. This has saved us money and simplified organi5ing events.. We have started internal improvements which will make the upstairs room a much easier area to let plus the open area will have storage facilities and make a useful -breakout area" for the main room. This work is being completed by volunteers and donations of paint. Our Pickleball Club has reached a magnificent 100 members who are drawn from The Charltons and surrounding villages. We now have regular Football matches welcoming Lydford FC who now use this as their home pitch. Badminton continues every Thursday evening and we have regular hirers for Ballroom Dancin8 and Five a side Footb311. We run a successful Youth Club on a Wednesday evening which is self financing and has over 30 members who come from The Charltons and local villages and also Somerton. We have relaunched our Village Lottery which will be drawn once a quarter with the first draw scheduled for early September with an estimated first prize of about £lOO.00 We have held many successful events throughout the yearwhich included: Murder Mystery Evening- Fatty Owls Several live bands: Moscow Drug Club. The Producers, Jinder, Yeovilton Military Wives Choir, Billy Boy Mi5kinnon. Story and Curry Night Annual Xmas Party- Free to thank the village for their support Village Day- Which included the usual stalls, dog show and 6 local live music acts. Easter Egg Hunt Community Cafe & Bar for football matches. Our event5 have added approximately £14 IXIOto ourfunds with the jewel in our crown being Village Day whiGh made in exce55 of £4 800.
We are currently commencing our Grant applications for the Community Centre Improvements in earnest and have a team working on this project which we have named °RaisingThe Roof" We have decided to start with the first phase being made up of- New Roof Solar Power & Battery Stordge Infrared Heating Revamping the changing roorn area to include disabled toilet facilities. We are looking to raise approximately£280.1J)O forthis phase. We also plan to improve the kitchen and create a cafe 3rea by knocking the storeroom into the hallway which we hope to complete under separate grant funding and utilising volunteers.
The Charilons Memorial ComTnunity Hall Trust CIO Registered Charity No. 1200876 Receipts & Payments Account for year ending 31 March 2023 PartA l amounts rounded to the nearest£ Receipts & Payments Receipts 2022-2023 2021-2022 Hire fees Hall & Pitch Hi Tenllis Coltrt Hire Village Day Prize Drawl Lottery Other Events Parish Coun1 Donation Youth &oup Grants Youth Gmup Donations Project Chartlons Income OtherGrants & Donations Other Income YouLh Gmup Other InoL)me Gas and Eledricity Meters Cofflmunity News,. Income Receipts. current account: £6.167 £0 £0 £0 £1.054 £2.060 £3.500 £501 £15.905 £645 £6.390 £0 £4.071 £0 £613 £2.290 £0 £2.800 £20,361 £12.000 £6,390 Fund raising £6,167 Grants & Donations £1.054 £4,684 Additonal Income £22.611 £37,451 £548 £191 £1,339 £548 £191 £1.339 £478 £147 £1.351 £478 £147 £1,351 Bank Deposit Interest Bank Deposit Interest Total Receipts Project ChatOnS Account IAKA Tennis account) £2 £2 £2 DoTmantAccount £1 £1 £1 £1 £31.912 £50.504 Payments Running Costs 2022-2023 2021-2022 Cleanin & Consumables Elethiaty. Gas & Water maintenan & Minor Repairs Grass & Hed e Cutttn Youth Club minor repairs Youth Club Heatin Insurance Youth Club Insurance Youth Club CYP Safety Insperaions Up rades l Refurbishments Donations to Pro ect Charltons Pro ectcharttons Pa ments Fund raising costs Miscellaneous Other costs Youth Club Miscellaneous Community News., prinb"n costs Total Pa ments: £1,221 £1.850 £2.598 £2.512 £0 £0 £1.466 £312 £6.754 £127 £2.093 £0 £13.095 £2.093 £3.009 £0 £1,075 £1,420 £1,221 £130 £2.262 £0 £0 £1,316 £156 £1,539 £600 £0 £4,500 £33,560 £1,630 £792 £11 £1.033 Upgrades l Re)Lrb £16.840 £2,093 £0 £13,095 £2.093 £8.644 £0 £4,500 £33,560 £1,630 Fund raisin costs £3.009 £1,075 £38,205 £50,170 £1.033 £99.537 SurpluslldÈficitl for t1 year 6293 49,033
Part B A$sets & Ltabilities at 31 March 2023 Ca$h Assets & Liabilities Cash Funds TSB Bank Currenlwc Petty Cash Hall Petty Cash Youth Fund TSB Deposit Youlh Fund TSB Deposit Project Chadtons A¢wunt TSB Deposit Reserve Fund £27218 £111 £0 £9.638 £1 £1 £30,055 £111 £0 £13.392 £1 £1 Liabilities Net CashAs5ets £36.969 £43,561 Other Assets retained for own use Memori81 Playin Sports Hall Lock up Store Children's Play Area Field Fixed assets not recenlly Vdlued Fixed assels not recenlly valued Partc Designated Funds Internal Fund Pro ect Charltons Details £6572 £2810 £13579 £9638 £1 Tolals These aGcounts have been prepared on a Receipts & Payments basis, consistent with the legal requirements Set out in Section 4213 ofthe Charities Act 1993, following the guidance of Funds on 31 March 2022 Total on 31 March 2023 Funds on 31 March 2022 Total on 31 March 2023 Funds on 31 March 2022 Total on 31 March 2023 nated Fund5 on 31 March 2022 unassigned funds £2810 Youth Grou £9638 Reserve Account £1 £12A49 £24,520 Total Desi Remainin Total. all fund categories: £36,969 Signed on behalf of all Ihe Trustees Signalure PrintName Date
The Charltons Memorial Community Trust CIO Charity Number 1200876 End of Year Financial Statements Year ending March 2024 Page I
Introduction These are the first financial statements for the new CIO. Please note that Restrictrd thnds refers io the Youth Group fimds. Statement of Financial Activities Unrestricted futtd5 RestrAtted fun Total Prior ycar total fund5 Ineome and endowments from: Oc410$ and legacias Other tradiw activibes other income Totsl InGome fuDd5 3.750 1.5CKI 27.318 141 34814 11.105 28.818 201 40,124 6.061 25.204 645 31.910 S.310 Expendfture on.. Raising funds Other expenditure Total expenditure 8.592 31.842 40A35 B.592 35.461 44.054 2,D93 23.017 25,110 3.619 3.619 Gains I los on investment assets Net Income I lexpeFKllturel rEsources belore transfer IS2¥} 1.691 13.9301 6,800 Transfo Gross transfers belween furth- in Gross trsnsf8rs between funds- ryjt Other recognised gains I losses Gait2s on revaluatson. fixad assets, thrtys rmn Net movement in funds 10.000 110.0(KJI 10,000 110,OWI 15,6211 1.691 13,9301 6.800 funds brought lorward 27.706 9,637 37,344 Total lund$ Garried forward 2408S 1129 33.414 37.344 RepSented by Unrestrlcted Gerral fund B.9)1 8.901 24.898 Designated Communty Centr Intra5truthJre Project qect Charftons 11.( 11.086 2.096 2.809 Restrlcted Youth Fund 11?29 11,329 9,637 Balance sheet Total flllld5 Prior er funds urrent as%etg Stock¥ and y4Otk ifi progr$ Cash at bank and in hand 833 375 36.969 37,344 32. 33,414 Flet cutYertasels les5 I1*bltieS 33A14 37.344 Poge 2
Tatal a55ets less ¢wrerit liabilit 33.414 37,344 TO nel assets s5 liabile$ 33A14 37,344 Ropr•s•nt•d by Unrestricted Cenor& 8.9)1 24.896 Desi9nated Community Centre knfrastrtsthJr• Proptl Project Cad¢ons 11.086 2.D95 2.809 RÈgtricted Youth Furnt 11.329 9.637 FurKIs of Ihe ¢hur 33 14 Statement of assets and liabilities Ceneral De5 Curr¢ni ets. Cash at bank and in haTr Bank Cutyent{mahnl- Bank Current- Bank Savwgs- 4nk Savings- Pety Cash. hxttd Restrlthd Endowm¢nt This Year Last vear 11464 1J79 21.749 27.217 9.637 1x1 9.8B9 10.022 432 8.471 315 12.780 Boa 32.SBO Tot$ 11.32Y 36.969 Current assets- StDGks and wort in progress Wel Stod¢. 402 402 375 375 Totals Grand tot 13.f83 fl.J29 33.414 Fund movement by type nin Incoml CCIP- Comnwnty Centre lThf 0•9nated Traosfen Gainsnossts Journal$ Closin 18.439 18.439 17.352 17252 10.0th) 10.000 Sub-lotalfor CCIP 11.086 11.066 PC-Prolect¢harttons Desvjnated 2.809 2.80¥ 2.745 1745 Sub-totsl forPC 2.096 2,098 3.459 YF.Youth Fund Reslri¢iBd 9.637 9.637 5.310 5,310 3.619 3.619 Sub4otal forYF 11,329 1f,329 General- GTreral lund Unrostnthd 24.896 24896 13.628 la628 19.623 19.623 10.LW) 11Q.0001 SuWtal forGwral 8.901 8,9Ql Grand total 37,344 33A14 Analysis ot income and expenditure Tot1 Poge 3
Unrestrirted De5" at Restrltted nd(biYmettt This l'ear Last ar INCOME AND ENDOWMENTS Donations and legacfjes 0101 - Donations 0107- Pansh CowGil Grants 0108- Youth Group Grants 0109- Youth Group Donations 0115- Gift Ad Rfj¢laim 0116- Grants 243 2.511 2.013 1.000 2.457 5,011 2.(XlO I.0 2.C¥)O 2,060 3.500 501 2TT 600 3.891 50 335 1.301 11.105 701 3,463 Total 3.750 6.061 Other trading activities 0102- Mall & Pitch Hire 0103- Tennis Court Hire 01D4- Fund Ra19 IG8nl 0105- Willage Day 0106- Lottery 0110- Gas & Ectncty M8ters 0111- Community News Ad Income 0112- Other Inc¥)me 7,817 7.817 6.167 121 12.382 4091 14.W3 4,891 16.959 394 1.617 1.617 74 10.024 191 1.339 548 25.204 172g4 1.500 28.818 other income 0113_YCSubs 0114- IntBr8st Ret&ved 60 60 141 201 40.124 141 141 13.628 Total INCOME TOTAL 645 6D 5.310 31.910 EXPENDITURE Raising funds 0209- Fundraising Costs 0214- Village Day 203 6.476 1.913 8.389 6.679 1.913 8,592 2.093 T¢tsl 203 2.og3 Other expenditure 0201- Cleaning & CorUMabS 0202- Utilities 0203- Mainlenan¢È & Minor Repairs 0204- Grass & Hedg8 Cutbng 0205- Insurance o-YOU1h CVP 0207- safety InspeGtK)ns 0208- Upgrade & RefUlShfflentS 0210- Mi5cdlarEous Costs 0211- Printing (Community News) 0212- Administration 0213- Legal & Professithal F8es Total EXPENDITURE TOTAL 1.569 4,146 1,221 1.850 2,598 2.512 1.778 6,754 127 2,093 3.009 1,OT5 4.146 681 2,621 1.570 3.529 722 5.671 483 1.407 7,100 11.959 35,461 44.054 24 9Q 2,621 1.570 722 2.&37 483 1.407 1.100 2.895 19.420 19.623 3334 12.422 20.811 3.619 3.619 23.017 25.110 GRAND TOTAL 3n 1.891 3.930 6.800 Page 4
Conclusion The Commwiity Centre still does not generate enough CoMe to cover costs. fundra15ing will continue to be required to cover this shortfall. Income for the Centre bas however improved by £2 010 compared to prior yeat. due io addilioDal income received from Lydford Football Club. Indoor soccer and a general increase in hall bookinES for events. Total hall income was £10 688 (tncluding Patish Granl of £2 51 I for field n)ainienan¢e). expenses wete £12 294- resulting in & deficii of £1606. Fundraising this year has been successfi]l. Village Day raised a nei amouni of £2 978 and generat fundraising activities raised a further £8 157. This report dated: 2 April 2024 Signed=..-............................................. Chairnwi Siglled=........................._---..................... TaSurer Page 5
Independent examinerfs report on the accounts Saction A Independenl Examinevs Report Report to the trustees The Charltons Memorial Communty Tntst cio March 2024 On accounts for the year ended Charity no (if any) 1200876 Set out on pages 1-5 I report to the Irustees on my examination of the 2co)unts of the above charity fthe Trust") for the year ended 3110312024. As the charity's trustees. you are reSF(Jnsible for the preparation of the accounts in accordance with the reQUirnents of the Charities Act 2011 rihe Acri. Responsibilities and basis of report I rewt in resFect of my examination of the Trust's aco)unts carried out under se("on 146 of the 2011 Act and in carrying out my examination. I have followed all the applicable Directi$ given by the Charity Commission under se¢bon 145(51{b) of the ACL Independent I have completed my examination. l Gonfirm that no material matters have examiner's statement rne to my attention in connection with the examination (other than that disdosed tlow ') which gives me cause lo believe that in, any material resF*rt: the accounting records were not kept in accordance wrth section 130 of the Charitses Act" or the accounts did not accord wth the accounting records.. or the ac£ounls did not comply with the applicable requirements ¢Xsnceming the form arNI content of accounts sel out in the Charities (Ac(x)unts and Reports) Regulabons 2008 other than any requirement that the accounts give a Irue and fairf view which is not a matter (XJnslded as part of an independent examination. I have no concerns and have come across no other matters in connecbon with the examinats'on to which atteniion shoulo be dravm in this report in order to enable a proper understanding of the accounts to be reached. . Please delete the words in the brackets rfthey do not apply. Date: 2810412024 Signed: Name: Serena Garde Relevant professlonal qualification{s} or body (if any): MAAT IER Oct 2018
Address: The Croft Knapp Lane Painswck GL6 6YE Section B Disclosure Only complete il the examiner needs lo highlight material matters of concem (see CC32. Independent examination of chanty accounts: direction5 and guidan for examiners}. Glve here brief details of any items that the examiner wishes to disclose. IER Oct 2018