Balshaw Lane Primary School pant$. Teachers and Friends Association CIO Reglstered Charity Number". 12(X)868 knnual Report and kcounis 2022-2023 DAlL$. Balshaw Lane Parenis Teachers and Friend AsxKiation CIO Re8i5tered chèrlty Number: 12LK1868 Re"stered Addrèss: Balshaw Lane Pflmary School bfedon Avenue Eu¥ion PA7 fiNS Email= Oate of Reltraon.. 01 No4tmber 2022 CIO Reg Insurers: Parent Klnd Bank: Virgin Money 8ysiness Baning Accountant.. 5mlth and Gouldln8 6OVERNAN¢£ AND $7AUCTURE.. Balshaw Lane PTFA Is a re8iStÉtrèd charity CIO and governed in accordance with its constltution and the Charity Commi55ion GuidelinE5 by Ihe Trustees and It5 CornmineÈ. Twstees.. Ms Helen Gfe8son- Head Teachèrl 804rd Mèmber Apwinted 12 No¥mber 2022 Mr Sie¥n john W3rburton- Parent I Chair Appointed 12 November 2022 Mrs Kate 8ibby- TeachlnR Assistant Staffl Treasurer Appointed 12 No4mber 2022 Committee: Chair Mr Steven Warburton Treasurèr Mrs Kate Bibby Committee Members Mrs Ruth Dob50n, Mrs Nicky Davi5 and M5 IgJnTre Myrphv The Trullees present this rep)rt for year elldinB 31# Au8U512023.
Balshavi Lane Prlmary School Parents. Teacher5 and Friends A0claOn CIO Re8iStered Charity Number.. 12CKI868 0oJÉcrivÉs OF THE CHARITr. To advance the educan.on of the 5)up715 in the school In pardcular by: {11 Developing effective and meaningful relatsonships between the staff, parents. children and other5 0550Ciated with ihe school and- 121 Engaging in activities or providing facilibes or eqvipment which 5UPPQrt the sthool an ailvance the èducats'on ol the pupils. PLIBUC BÉ14ÉFIT sfATEMENT: The Trustees have cornplied with their duty in 5ectlon 4 01 the Chanlles Art 21x16 to have regard to guidancè on public benefit published by the Commi5510n. INDÉPE140ÉKf EXAMINATION: As the CharSty's gro income has not exceeded 25.(KA) there rs no need to lftstrurt aft Independent audll or examinatlon of the accounts however the TnJstees and wider committee feel that it remains in the best interest5 of the a550cikn.on to have an independent rE¥iew uf the Bccuunts undertsken annu81ty and submit PTofe55ionally prepared accourrt5 to the Charity Cornmi55ion, REPORT OF THE CIIAIR AND TrEASUAEA.. Our ccrfnmFttee is made up of 5 members who are all parent5 of children who attend the School. Our committee work c105ety with the Head Teacher Ms Gre850n and the witler staff body tu help us determine Wh the school would like us to raise money for and OTKdnise a diverse rénge of events to support thls. Our committee remain committed to Puits'ng the FUN into FUNDRAISING through or8anising actlvitses ènd evenls whlch provide social opportunities for children and ihelr families whllst rain8 vltal funds for our school and its communlry. Our hlghllghts ihS5 year include.. Christmas Toy Raffle Christmas Film Night Christmas &'scult Deeordtln8 Spring Bingo 5rnarties Saving Challen8e Coronalon Di5CO Sponsored Bounce Summer Falr We would like to extend hu8e thanks to all members of the comrnlttee who have Sin up hours and hours ot their own time to organi5e and support these events, With thanks to ihose beyond the cornmittee who have volunteered, taken on respon5ibilitie5. helped set, run and pack away events. With fund5 raised from thi5 year, the or8ani5ation been able to sypport our school in fvnding..
Balshaw Lane Primary School Parents, Teachers and Friend5 A5xxiation ao Rp8lstÈred Charity Number: 12C(1868 Class Llbrnries x 13 cla55e5 totsllin8 1,886.63. "ftew. 3ddittonal class Ubrdry totsllin2 500,W" Reception Pei aub Vlsil totallin8 150.IXI' Museum Vlsit Transp(wt Costs tDt•llinE 5(X).(KJ Buildin8 Brid8es Project totallin8 600.IJ)" Red, Writ lfic ReaOin8 Book kheme i¢Kallin8 3.000.1)J Receptlon Books totalling 313.21- these Ittms were Invoiced and pabd for after the erhd of ihe accountlng perlod (September 20231 and will thèretore appear as empendrture on the nemt annual ac(ounts. NOTE: 6,1MJO was raised towards an outdoor readin8 shelter. The committee haw agreed to put this sum towards the project whlch irbcludes an outdoor vco garden for which the school were awarded a 5.(M pro orant. The commfftee alonggde schoo1 staff were in agreement ihat the School would benefii frpm the two prolects bein8 combined with ihe shelter providing è dual use readinK shelthf torthe children at break times and an outdoor class room space as part of the eco projert. This is currently th school plannin8 and CO1n8$. This sum will remain in our reserve fund5 unttl required. GENERAL REVIEW: The Committee have received poslti¥e feedback from the events held thi5 yeai. The committee aim to arrange a diverse rdn8e ot even15 spread evenly throughout ihe terms to include those evenls for children only and those to enjoy with tliEir lamilie5. Events include ihose which arv synonymous with Balshaw Lane's hisiory such is school dis¢os, bin80, Christmas biscuits and the annual summer fair alongse new e¥ents which have been introduced to enga8emeni and enjoymeni hlgh. The committÈÈ aim to a8reÈ the colendai of Évent5 With school at the beginnin8 of the xhool year which the¥ aim to publish with the wider sthool community to ensure upfronr comrnunicarion and onable forward plannin8 for our farnilie5, Tho c(¥nnrtee recognise that school life takè.s procedonre and that thi5 (an someD"mes lead to late changes but hope ihat lorward planning can negate this. The committee aim to or8anise 3 events pef torm. The month of seple.mbef is generally aded to allow parents and G)rer5 to settle back into ihe school routs.ne and nots'ng that parent5 will have fundèd new uniforms and school shoes which are expen54vp.. The month of July is geneTrlly avoidèd to allow dedign to our Veat 6 Leavers artivityÈS. The committèe do try and provide suitable laps between event5 and avoid overlap where p¢)tslble. This 15 often (Jlfficult wilh the Christrn35 ever.ts in what is a short period before the end ot iemi. This ye4r introductd a third annual disco alongside the much.loved HallowÈen Disco and Valenttnes Disio in support of the 'Coronation' wh4ch was well received, The committee a8ree bv mojortty that thi5 should remain as a full.time frxture in the Summer terni, al01ft8 June and lul¥ so as not to overllp with thè Year 6 Leavers activitie5.
Balshaw iAne Primary khMI Parents. Teachers and Friends A55ociation ao Ae8i5tered Charity Number.. 12CMJ868 In addition, the Sponsored Bounce whlch ralsed MOleS specthcally for an outdiK>r re18 shelter receivpd huRe 5UPPOrt and the feedback from the childfen was wholly positive. The committee agree by mojonty thot èn annual sponsored o¥ent should feature in the event5 calendar. A Bo8-Eyed 108 or Colouf Fun Run have been pui lorward and will be considered as possible future events. The committee face the continual Challenge of maintaining affordable event5 to remain a5 inclusive as possible, balanced against increa5in8 Costs and expenses. A decision wa5 agreed by majorty vott to increase tho cket entry Costs to 3.00 for OLbr Coronatlon Dlsco. Thls dedsion was taken after noticing that our nei8hbourin8 schools char8e in excess of our standard 2.5D nckot price, which has remained the same at Balshaw Lane for oyyer 7 arS in Ihe face of f15ing cosls. The change was met with little resistsince and a genefal appreciatlon fnf how we strlve to keep our charge5 as low as possSble. Thls change enabled u5 to keep the costs of actlvltles withln the discos themselves th• samè to enable partlclpan.on by all. ÉC4)MMENtsATIOt4S AND FUIURE OBJECTIVES,, Ccffimunlcatton The cornmittee proposp. lo dl£n a PTFA newsletter to be sent oul every term which wlll Set out the calendar of future events. pthde detalls of monles raised and the equlpment and aaivities it has funded. This will airn to provide parent5 and the wider school communilv W¢th ireaier rransparenry, 7hich in turn should lead to better engagement between the PTFA and wider school iommunity in advancing the charitable objective5 of the ar8anisation. Earlier communication of event5 will ensure that carers and parents (an torward plan which could lead to better support and event attendance. ruitment The commlttee still remains 8 small leam of five and more support is needed to ensure they can continue to deliver the5E eveiits and raise vilal funds for our schLxJI. The commlltee wlll cofitlnue to publish the dates of the PTFA meetin85 in the sthgol newsletter and encourage attendance from others. The committee reco8nise that they 3re fortunate to have the support of a learn of gene$ PTF14 volunleers who help at eveTrt5 however more support is needed In the running of and ihe admini5traYon of the orgxni%atlnn. Thp r.ommitteè will ?.ndÈavoLSf to avold date chang.% to encourage wider attendance and will endeavour to publish the dates of rneetr'n8s well Trn advance. The committee strlve to Opera as an inclusive tyganisation. New members are always welcome and everyone's contribution is and will be rdlued. Emilronmentslly Frlendly The. tnmmitlpe wish io aliRn thè school's environmentslly conscious apwoach and contt'ntse to onsider how they (an do so. The rommlitee are comrnStted to bÈcomin8 papèrlèss and wrll continue to consider way5 in which this can be achieved. The committee have agreed to adveftssè all pvents via the schwl new5retter and PatPaY mai15hut5 to avold ma55 papgr use. The use ol a sin8le poster in the NoD"ceboard will remain as an aai¥e reminder to th4)se who may miss online communicarion5. The comrnittee conkn'nue to consider way5 in which tr'cketed everrts can be a¥ded.
a15haw Lane Primary School Parenis. Teachers and Fflend5 As5¢xiation CIO Re8i5tered Charity Number: 1200868 The committee continue to coTrsider how ihtry ¢¥ri cOme a shIe$S operdtion. It is reco£nised Ihat this will not be possible al event5 such as discos and the school fJlr which require payments at various stalls and activin.es however ihe ncod fur paper tl¢kels and cash purchases could be eliminated if sales could be offered to parenis onllne. Di5CU5510n5 continue WTth school as to whether PTFI events could be paid for via Parenlpay but the mmittee Teco&nise this may bL difficult to administer. It is noted by the commbttee. that nei8hbouring schools use theii own w•.bsltes and "Sum Up" siores which do torfie at a small cost tD the organisats.on but wouFd afforo 8ieater certainty and safe8JJard against èbusp./risk, a53iSt with accounting and eliminate b4ftni dmlnistrat"on for thÈ committee. Bu5ir)es5 Donors and Match Fundin8 The committee PTopose5 to look into applying far a Tesco"8lue Token" donation. The commlttee nts'nue to consider how we can benèfit from "Match Fundin8" and this is somethin& the committee main keen to pursue. The school already benefit from Easy Fundraislng whl¢h atts a5 a cash back 51te where school receive the benefit. This Wès set up prior the establishment DI the charity however the committee whlch tv vnsure thal thi5 is continuolly publici5ed to the school cornmunity and especially as new familie5 joln u5 In September. FINANCIAL REVIEW: Total Income: 18,515.Th) Total Expenditure". 5,595.C Totsl Profit: 12.921.(Kl Desprte the lastinR effects of the Covid 19 pandemic and the Cost of livin8 crisis which ha5 no doubt had an impact on funOraisinÉ this academic year, the committeo are ihrllled to have achieved a subslantial proht thls yiar with • (ontinu¢d ènnuèl target of IS.OCKI. The committee reco8nise thai in Ihe current financlal climate, fvnd ralslng for the academ'.c year 202_4- 2034 may present v•n morp challengFn8 but they remain committed to achiewng this thfDU8h the usual fundraising actyviDe5 ano through applying for felevant grants and Llonatson$. OBSERVATIONS: It is noted on the accounts that the Inmme IrDm the Toy Raffle is Ilsted as 135.00. Thi5 is because èxpenses relats.ng to other Christmas actt'vities wefe paid out of petty tash recelved from this event. The artual profil from thSs fundolsin8 eveiit was over 400.CQ. The Income Irom the 3 x Christmas events may havè become mixed with P3fents paying for muliiple thin85 in one leg sendbng in monie5 ftjr toy raffle ti(Aets olus b15CUltsl due to the overlap ol Èvènts which may rnean the acrual in(ome/profits frum these events wa5 nor an accurate repre5ent3tion. In futufé thè treasurer ond tho commiltee a irnplored to keep atturale rp¢grd5 01 the actual income iÈ¢eived from individual events $0 that the true profft valuo can be noted a8ainst ihe related expenditure. In luture
alsh•v Lane Primary 5choDI Parenis, Teachers and Friends Associatton Clo Re8iStered Chority Numbef.. 121Y)868 expenses will be reimbursed v4a online bonkin8 pwnents now this has been Set up which will promote better record keepin8 and minimise the rlsk for potential abuse. ACCOLIMT RESEIIVES: The committee stiive to retsin 1.000 in resern* to ensute there Is sufficient funds to cover the expènses ol organisin8 any one evont. At the end of rhis a¢counD"n8 period lending 31M August 20231 larger ba13n¢o remains whicll includes ihe reserve fund of 6,000 which wa5 spectfically fundraised for an outdoor Feadfn8 sholter and will be rehiined by the committeÈ untr"l ihe funds are Teqve5te from 5¢hool for the shelterl8arden project. Si8ned__..-.. Ims H Gregsonl 5i8ned.- {Mr5 K 8lblw} Si8ned..... IMT S Wart>urtonl
CHAItIT¥ COMAIISSION rnp INGIANQI.INJ WlILEg Recelpts and payments accounts CC168 Forth• pwiod 01111rb)22 31WQ13 Section A Receipts and paymenls Unieglilcttd •8irS¢t•d lun lyn¢¥ Enthyxm•nt fvndb Toi4 lund• Al Recel 13$ iJ• - wo11 919 4)12 2.)J3 tutsllGrckw lot A2 A•sot inY•stynwrt 14•e 14èl•k Sub rol4118 A3P 124 l¥JUr zzz 1 gyl 142 A4 ••••t •Trd Inv••impnt S¢•b I2,1 11*21 A6 TraTrth boNwn lund• Cash lunth last year end Cmh funds thts 12,911 12.921 Qlffj7l4
Section B Statement of assets and liabilities at the end of the period tsnr•Btrbriqd funds Rutriclqd lunds Endowm•nt funds B1 Cath Tot•1 lund* lJ,271 fund• c1 84 rotsln•d for th• ¢h•rtty'• own 8S Ll•bllM SgDoture In¢N 14 CrtÉ6"- i? CCXX ¥mI{s