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Trustees’ Annual Report for the period

From August 2024 Period start date To July 2025 Period end date

Charity name: Tavernspite Playgroup

Charity registration number: 1200766

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The object of the CIO is to enhance the development and education of children in Wales, for the public benefit, by encouraging parents to understand and provide for their needs through high quality childcare provision.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	An Estyn registered playgroup, offering preschool childcare for children 2 years of age up to 4 years of age. The playgroup is based in the village of Tavernspite and runs from 8.45am to 12pm, Monday to Friday excluding school holidays and inset days.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Trustees refer to guidance issued by the Charity Commission during their activities for reference and development.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment All trustees are in voluntary roles. Para 1.38 Contribution made by volunteers

Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	• Successful fundraisers held, which were well supported by the community. • The setting has seen an increased number of children registered, with strong numbers throughout much of the year. As a result, additional staff have been employed. • Scored highly in routine environmental evaluations undertaken by the Local Authority.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	• The setting has seen an increased number of children registered, with consistently strong numbers throughout much of the year.
Performance of fundraising activities against objectives set	Para 1.41	• Fundraising events held have been successful and well supported by the community. • More fundraising events throughout the calendar year would be beneficial.
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Accounts attached as part of Annual Return. The Playgroup is overall in a more stable financial position than previous years, however will need to continue to carefully monitor income and outgoings. Some outstanding invoices to be paid, currently being addressed. Drop in number of children this term proved financially challenging. Cash flow position has improved but will need to continue to be carefully monitored.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Contingency fund held in the event of closure of the Playgroup, to cover any redundancy payments and any other associated expenses.
Amount of reserves held	Para 1.22	£5,213.99 held in ‘Contingency’ account as at 31stJuly 2025
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	Financial position has become more stable although can improve further. Improved process now in place for sending out timely invoices and collecting outstanding invoices. We will need to continue to forecast carefully and make use of any potential grants if available. Parent engagement also to be encouraged with more formal aspects of the playgroup, e.g. fundraising, committee roles.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	The principal sources of funds are: • Payment for provision of childcare • Local Authority and Welsh Government funding • Grants • Fundraising activities • Charitable donations
Investment policy and objectives including any social investment policy adopted	Para 1.46	N/A
A description of the principal risks facing the charity	Para 1.46	• Financial risks; outgoings > income • Volunteer support (e.g. fundraising, committee positions.)

Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	CIOModel CIO Constitution for Childcare Providers 2019
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees elected at AGM, Trustees may co-elect other trustee members at other times as per CIO governing document.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Continue to maintain a relationship with Tavernspite Primary school and Relationship with any Para 1.51 Tavernspite Village Hall Committee. related parties Continue to maintain working partnerships with CIW and Early Years Wales. Other

Reference and Administrative details

Charity name	Tavernspite Playgroup
Other name the charity uses
Registered charity number	1200766
Charity’s principal address	Tavernspite Village Hall, Tavernspite, Pembrokeshire. SA34 0NL

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
	Charlotte Pearce	Co-Chairperson
	EmilyNicholas	Co-Chairperson
	Heather Carberry	Treasurer
	Georgia Lawrence	Secretary

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	C. Pearce	E. Nicholas
	Charlotte Pearce	Emily Nicholas
	Co-Chairperson	Co-Chairperson
	31stAugust 2025
	31stAugust 2025

	Tavernspite Playgroup	Tavernspite Playgroup	Tavernspite Playgroup	No 1200766	No 1200766
	For the period from	1 August 2024	To	31 July 2025

Section A Receipts and payments
Unrestricted funds A1 Receipts to the nearest £		Restricted funds to the nearest £	Endowment funds to the nearest £	Total funds to the nearest £		Last year to the nearest £
Donations	- - -	- - -	- - -	- - -		650 - -
Fees	20,782 - -		- - -	20,782 - -		15,051 - -
Funding (net)	31,042 - -		- - -	31,042 - -		15,313 - -
Fundraising	1,514 - -		- - -	1,514 - -		4,506 - -
Grants	- - -	2,184 - -	- - -	2,184 - -		4,124 - -
Interest	101 - -		- - -	101 - -		20 - -
Net assets from previous charity			- - -	- - -		- - -
A2 Asset and investment sales, (see table). 53,439 - - *Sub total* (Gross income for AR)	53,439 - -	2,184 - -	- - -	55,623 - -		39,664 - -

	- - -	- - -	- - -	- - -		- - -
A3 Payments 53,439 - - - *Sub total* *Total receipts* - -	- - -	- - -	- - -	- - -		- - -

	53,439 - -	2,184 - -	- - -	-	55,623 -	39,664 - -

Staff wages	48,098 - -	329 - -	- - -	-	48,427 -	29,740 - -
Staff training, travel and other costs		154 - -	- - -	-	154 -	- - -
Accountancy and legal	691 - -	- - -	- - -	-	691 -	705 - -
Milk & Refreshments	- - -	- - -	- - -	-	- -	129 - -
Rent	5,349 - -		- - -	-	5,349 -	4,624 - -
Insurance	529 - -	- - -	- - -	-	529 -	505 - -
Printing and stationery		- - -	- - -	-	- -	- - -
Subscriptions	80 - -	- - -	- - -	-	80 -	- - -
Sundry	205 - -	1,024 - -	- - -	-	1,229 -	1,060 - -
Light, heat, telephone	21 - -	- - -	- - -	-	21 -	20 - -
Toys, books, equipment etc		- - -	- - -	-	- -	- - -
Repairs and maintenance	31 - -	- - -	- - -	-	31 -	- - -
55,004 - - *Sub total*	55,004 - -	1,507 - -	- - -	-	56,511 -	36,783 - -

A4 Asset and investment purchases, (see table)
	- - -	- - -	- - -	-	- -	- - -
	- - -	- - -	- - -	- - -		- - -
A6 Cash funds last year end A5 Transfers between funds 55,004 - 1,565 - 31 7,832 6,236 - - - *Sub total* *Total payments* *Net of receipts/(payments)* *Cash funds this year end* - - - - - - - -	- - -	- - -	- - -	- - -		- - -

	55,004 - -	1,507 - -	- - -	56,511 - -		36,783 - -

	- 1,565 -	677 - -	- - -	- 888 -		2,881 - -
	- 31 -	31 - -	- - -	- - -		- - -
	7,832 - -	2,777 - -	- - -	10,609 - -		7,728 - -
	6,236 - -	3,485 - -	- - -	9,721 - -		10,609 - -

*Sub total*	-	55,004 -	-	1,507 -	-	-	-	-	-	-	56,511	56,511	-	-	-	36,783	36,783	-
A4 Asset and investment
purchases, (see table)
															-	- -
	-	- -	-	- -	-		- -			-	- -
	-	- -	-	- -	-		- -			-	- -				-	- -
*Sub total*	-	- -	-	- -	-		-		-	-	-		-		-	-		-

*Total payments*	-	55,004 -	-	1,507 -	-		-	-		-	56,511		-		-	36,783	-

*Net of receipts/(payments)*	-	1,565 -	-	677 -	-	-		-		-	888	-			-	2,881	-
A5 Transfers between funds	-	31 -	-	31 -	-	- -				-	- -				-	- -
A6 Cash funds last year end	-	7,832 -	-	2,777 -	-	- -				-	10,609			-	-	7,728 -
*Cash funds this year end*	-	6,236 -	-	3,485 -	-	-		-		-	9,721	-			-	10,609	-

Section B Statement of assets and liabilities at the end of the period

Categories B1 Cash funds	Details	Unrestricted funds to nearest £	Restricted funds to nearest £	Endowment funds to nearest £
	Bank current account	1,022 - -		- - -
	Grant account		3,485 - -	- - -
	Contingency account	5,214 - -	- - -	- - -
B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities Signed by one or two trustees on behalf of all the trustees	PAYE payable Fees due Laptop *Total cash funds* (agree balances with receipts and payments account(s)) Details Details Details Details Signature Charlote Pearce	- - 6,236	- - 3,485	- - -
				OK
		Unrestricted funds Restricted funds to nearest £ to nearest £ 1,994 - - - - - - - Fund to which asset belongs Cost (optional) - - - - Fund to which asset belongs Cost (optional) 674 - - - Fund to which liability relates Amount due (optional) 47 - - Unrestricted - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Unrestricted Print Name Charlotte Pearce		Endowment funds to nearest £
				- - -
				- - -
				- - -
				- - -
				- - -
				Current value (optional)

				- - -
				- - -
				- - -
				- - -
				Current value (optional)
				- - -

				- - -
				- - -
				- - -
				When due (optional)





				Date of approval
	Charlote Pearce	Charlotte Pearce		29/05/2026

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Tavernspite Playgroup CIO	Tavernspite Playgroup CIO	Tavernspite Playgroup CIO

31 July 2025	Charity no	1200766

1-2 attached

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the period ended 31 July 2025.
Responsibilities and basis As the charity's trustees, you are responsible for the preparation of the of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's I have completed my examination. I confirm that no material matters have statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached

Signed: Name: Relevant professional qualification(s) or body (if any): Address:	Jay York	29 May 2026

	Jay York

	ACA

	Ann Stephens & Company Limited
	Allensbank, Narberth, Pembrokeshire SA67 8RF

2025-07-31-accounts

Trustees’ Annual Report for the period

Objectives and Activities

Additional information (optional)

Achievements and Performance

Additional information (optional) You may choose to include further statements where relevant about:

Financial Review

Structure, Governance and Management

Reference and Administrative details

– Corporate trustees names of the directors at the date the report was approved

Funds held as custodian trustees on behalf of others

Additional information (optional)

Names and addresses of advisers (Optional information)

Exemptions from disclosure

Other optional information

Declarations

Section B Statement of assets and liabilities at the end of the period

Independent examiner's report on the accounts

Section A Independent Examiner’s Report