## **Trustees’ Annual Report for the period** **From** August 2024 **Period start date To** July 2025 **Period end date** **Charity name:** Tavernspite Playgroup **Charity registration number:** 1200766 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of the CIO is to enhance the
development and education of children in
Wales, for the public benefit, by
encouraging parents to understand and
provide for their needs through high quality
childcare provision.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|An Estyn registered playgroup, offering
preschool childcare for children 2 years of
age up to 4 years of age. The playgroup is
based in the village of Tavernspite and
runs from 8.45am to 12pm, Monday to
Friday excluding school holidays and inset
days.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Trustees refer to guidance issued by the
Charity Commission during their activities
for reference and development.| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment All trustees are in voluntary roles. Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|•
Successful fundraisers held, which
were well supported by the
community.
•
The setting has seen an increased
number of children registered, with
strong numbers throughout much of
the year. As a result, additional staff
have been employed.
•
Scored highly in routine
environmental evaluations
undertaken by the Local Authority.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|•
The setting has seen an increased
number of children registered, with
consistently strong numbers
throughout much of the year.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|•
Fundraising events held have been
successful and well supported by
the community.
•
More fundraising events throughout
the calendar year would be
beneficial.| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Accounts attached as part of Annual
Return. The Playgroup is overall in a more
stable financial position than previous
years, however will need to continue to
carefully monitor income and outgoings.
Some outstanding invoices to be paid,
currently being addressed. Drop in number
of children this term proved financially
challenging. Cash flow position has
improved but will need to continue to be
carefully monitored.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Contingency fund held in the event of
closure of the Playgroup, to cover any
redundancy payments and any other
associated expenses.| |Amount of reserves held|Para 1.22|£5,213.99 held in ‘Contingency’ account as
at 31stJuly 2025| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Financial position has become more stable
although can improve further. Improved
process now in place for sending out timely
invoices and collecting outstanding
invoices. We will need to continue to
forecast carefully and make use of any
potential grants if available.
Parent engagement also to be encouraged
with more formal aspects of the playgroup,
e.g. fundraising, committee roles.| **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The principal sources of funds are:
•
Payment for provision of childcare
•
Local Authority and Welsh
Government funding
•
Grants
•
Fundraising activities
•
Charitable donations| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A| |A description of the principal
risks facing the charity|Para 1.46|•
Financial risks; outgoings > income
•
Volunteer support (e.g. fundraising,
committee positions.)| Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|CIOModel CIO Constitution for Childcare
Providers 2019| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees elected at AGM,
Trustees may co-elect other trustee
members at other times as per CIO
governing document.| **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Continue to maintain a relationship with Tavernspite Primary school and Relationship with any Para 1.51 Tavernspite Village Hall Committee. related parties Continue to maintain working partnerships with CIW and Early Years Wales. Other ## **Reference and Administrative details** |Charity name|Tavernspite Playgroup| |---|---| |Other name the charity uses|| |Registered charity number|1200766| |Charity’s principal address|Tavernspite Village Hall,
Tavernspite,
Pembrokeshire.
SA34 0NL| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Charlotte Pearce|Co-Chairperson||| ||EmilyNicholas|Co-Chairperson||| ||Heather Carberry|Treasurer||| ||Georgia Lawrence|Secretary||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc) **
**Date**|_C. Pearce_|_E. Nicholas_| |---|---|---| ||Charlotte Pearce|Emily Nicholas| ||
Co-Chairperson|Co-Chairperson| ||31stAugust 2025|| ||31stAugust 2025|| ||**Tavernspite Playgroup**
|**Tavernspite Playgroup**
|**Tavernspite Playgroup**
|**Tavernspite Playgroup**
|**Tavernspite Playgroup**
|**No 1200766**|**No 1200766**|**No 1200766**|| |---|---|---|---|---|---|---|---|---|---| ||**For the period**
**from**||1 August 2024||**To**|31 July 2025|||| ||||||||||| |**Section A Receipts and payments**|||||||||| |**Unrestricted**
**funds**
**A1 Receipts**
**to the nearest**
**£**|||**Restricted**
**funds**
**to the nearest £**||**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|||**Last year**
**to the nearest £**| |Donations|**-**
**-**
**-**||**-**
**-**
**-**||**-**
**-**
**-**|**-**
**-**
**-**|||**650**
**-**
**-**| |Fees|**20,782**
**-**
**-**||||**-**
**-**
**-**|**20,782**
**-**
**-**|||**15,051**
**-**
**-**| |Funding (net)|**31,042**
**-**
**-**||||**-**
**-**
**-**|**31,042**
**-**
**-**|||**15,313**
**-**
**-**| |Fundraising|**1,514**
**-**
**-**||||**-**
**-**
**-**|**1,514**
**-**
**-**|||**4,506**
**-**
**-**| |Grants|**-**
**-**
**-**||**2,184**
**-**
**-**||**-**
**-**
**-**|**2,184**
**-**
**-**|||**4,124**
**-**
**-**| |Interest|**101**
**-**
**-**||||**-**
**-**
**-**|**101**
**-**
**-**|||**20**
**-**
**-**| |Net assets from previous charity|||||**-**
**-**
**-**|**-**
**-**
**-**|||**-**
**-**
**-**| |**A2 Asset and investment**
**sales, (see table).**
**53,439**
**-**
**-**
**_Sub total_**
_(Gross income for_
_AR)_|**53,439**
**-**
**-**||**2,184**
**-**
**-**||**-**
**-**
**-**|**55,623**
**-**
**-**|||**39,664**
**-**
**-**| ||||||||||| ||**-**
**-**
**-**||**-**
**-**
**-**||**-**
**-**
**-**|**-**
**-**
**-**|||**-**
**-**
**-**| |**A3 Payments**
**53,439**
**-**
**-**
**-**
**_Sub total_**
**_Total receipts_**
**-**
**-**|**-**
**-**
**-**||**-**
**-**
**-**||**-**
**-**
**-**|**-**
**-**
**-**|||**-**
**-**
**-**| ||||||||||| ||**53,439**
**-**
**-**||**2,184**
**-**
**-**||**-**
**-**
**-**|**-**|**55,623**
**-**||**39,664**
**-**
**-**| ||||||||||| |Staff wages|**48,098**
**-**
**-**||**329**
**-**
**-**||**-**
**-**
**-**|**-**|**48,427**
**-**||**29,740**
**-**
**-**| |
Staff training, travel and other costs|||**154**
**-**
**-**||**-**
**-**
**-**|**-**|**154**
**-**||**-**
**-**
**-**| |Accountancy and legal|**691**
**-**
**-**||**-**
**-**
**-**||**-**
**-**
**-**|**-**|**691**
**-**||**705**
**-**
**-**| |Milk & Refreshments
|**-**
**-**
**-**||**-**
**-**
**-**||**-**
**-**
**-**|**-**|**-**
**-**||**129**
**-**
**-**| |Rent|**5,349**
**-**
**-**||||**-**
**-**
**-**|**-**|**5,349**
**-**||**4,624**
**-**
**-**| |Insurance|**529**
**-**
**-**||**-**
**-**
**-**||**-**
**-**
**-**|**-**|**529**
**-**||**505**
**-**
**-**| |Printing and stationery|||**-**
**-**
**-**||**-**
**-**
**-**|**-**|**-**
**-**||**-**
**-**
**-**| |
Subscriptions|**80**
**-**
**-**||**-**
**-**
**-**||**-**
**-**
**-**|**-**|**80**
**-**||**-**
**-**
**-**| |Sundry|**205**
**-**
**-**||**1,024**
**-**
**-**||**-**
**-**
**-**|**-**|**1,229**
**-**||**1,060**
**-**
**-**| |Light, heat, telephone|**21**
**-**
**-**||**-**
**-**
**-**||**-**
**-**
**-**|**-**|**21**
**-**||**20**
**-**
**-**| |
Toys, books, equipment etc|||**-**
**-**
**-**||**-**
**-**
**-**|**-**|**-**
**-**||**-**
**-**
**-**| |
Repairs and maintenance|**31**
**-**
**-**||**-**
**-**
**-**||**-**
**-**
**-**|**-**|**31**
**-**||**-**
**-**
**-**| |**55,004**
**-**
**-**
**_Sub total_**
|**55,004**
**-**
**-**||**1,507**
**-**
**-**||**-**
**-**
**-**|**-**|**56,511**
**-**||**36,783**
**-**
**-**| ||||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||||| ||**-**
**-**
**-**||**-**
**-**
**-**||**-**
**-**
**-**|**-**|**-**
**-**||**-**
**-**
**-**| ||**-**
**-**
**-**||**-**
**-**
**-**||**-**
**-**
**-**|**-**
**-**
**-**|||**-**
**-**
**-**| |**A6 Cash funds last year end**
**A5 Transfers between funds**
**55,004**
**-**
**1,565**
**-**
**31**
**7,832**
**6,236**
**-**
**-**
**-**
**_Sub total_**
**_Total payments_**
**_Net of receipts/(payments)_**
**_Cash funds this year end_**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**||**-**
**-**
**-**||**-**
**-**
**-**|**-**
**-**
**-**|||**-**
**-**
**-**| ||||||||||| ||**55,004**
**-**
**-**||**1,507**
**-**
**-**||**-**
**-**
**-**|**56,511**
**-**
**-**|||**36,783**
**-**
**-**| ||||||||||| ||**-**
**1,565**
**-**||**677**
**-**
**-**||**-**
**-**
**-**|**-**
**888**
**-**|||**2,881**
**-**
**-**| ||**-**
**31**
**-**||**31**
**-**
**-**||**-**
**-**
**-**|**-**
**-**
**-**|||**-**
**-**
**-**| ||**7,832**
**-**
**-**||**2,777**
**-**
**-**||**-**
**-**
**-**|**10,609**
**-**
**-**|||**7,728**
**-**
**-**| ||**6,236**
**-**
**-**||**3,485**
**-**
**-**||**-**
**-**
**-**|**9,721**
**-**
**-**|||**10,609**
**-**
**-**| ||||||||||| |**_Sub total_**|**_Sub total_**|**-**|**55,004**
**-**|||**-**|**1,507**
**-**|||**-**|**-**|**-**|**-**|**-**|||**-**|**56,511**|**56,511**|**-**|**-**|||**-**|**36,783**|**36,783**|**-**|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |**A4 Asset and investment**||||||||||||||||||||||||||||| |**purchases, (see table)**||||||||||||||||||||||||||||| |||||||||||||||||||||||||**-**|**-**
**-**|||| |||**-**|**-**
**-**|||**-**|**-**
**-**|||**-**||**-**
**-**|||||**-**|**-**
**-**||||||||||| |||**-**|**-**
**-**|||**-**|**-**
**-**|||**-**||**-**
**-**|||||**-**|**-**
**-**||||||**-**|**-**
**-**|||| |**_Sub total_**||**-**|**-**
**-**|||**-**|**-**
**-**|||**-**||**-**||**-**|||**-**|**-**||**-**||||**-**|**-**||**-**|| |||||||||||||||||||||||||||||| |**_Total payments_**||**-**|**55,004**
**-**|||**-**|**1,507**
**-**|||**-**||**-**|**-**||||**-**|**56,511**||**-**||||**-**|**36,783**|**-**||| |||||||||||||||||||||||||||||| |**_Net of receipts/(payments)_**||**-**|**1,565**
**-**|||**-**|**677**
**-**|||**-**|**-**||**-**||||**-**|**888**|**-**|||||**-**|**2,881**|**-**||| |**A5 Transfers between funds**||**-**|**31**
**-**|||**-**|**31**
**-**|||**-**|**-**
**-**||||||**-**|**-**
**-**||||||**-**|**-**
**-**|||| |**A6 Cash funds last year end**||**-**|**7,832**
**-**|||**-**|**2,777**
**-**|||**-**|**-**
**-**||||||**-**|**10,609**|||**-**|||**-**|**7,728**
**-**|||| |**_Cash funds this year end_**||**-**|**6,236**
**-**|||**-**|**3,485**
**-**|||**-**|**-**||**-**||||**-**|**9,721**|**-**|||||**-**|**10,609**|**-**||| |||||||||||||||||||||||||||||| 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**|**Details**|**Details**|**Unrestricted**
**funds**
**to nearest £**|**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---|---|---|---| ||Bank current account||**1,022**
**-**
**-**||||**-**
**-**
**-**| ||Grant account||||**3,485**
**-**
**-**||**-**
**-**
**-**| ||Contingency account||**5,214**
**-**
**-**||**-**
**-**
**-**||**-**
**-**
**-**| |**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
Signed by one or two trustees on
behalf of all the trustees|PAYE payable
Fees due
Laptop
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
**Details**
Signature
Charlote Pearce||**-**
**-**
**6,236**||**-**
**-**
**3,485**||**-**
**-**
**-**| ||||||||OK| ||||**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**1,994**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**674**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**47**
**-**
**-**
Unrestricted
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Unrestricted
Print Name
Charlotte Pearce||||**Endowment**
**funds**
**to nearest £**| ||||||||**-**
**-**
**-**| ||||||||**-**
**-**
**-**| ||||||||**-**
**-**
**-**| ||||||||**-**
**-**
**-**| ||||||||**-**
**-**
**-**| ||||||||**Current value**
**(optional)**| ||||||||| ||||||||**-**
**-**
**-**| ||||||||**-**
**-**
**-**| ||||||||**-**
**-**
**-**| ||||||||**-**
**-**
**-**| ||||||||**Current value**
**(optional)**| ||||||||**-**
**-**
**-**| ||||||||| ||||||||**-**
**-**
**-**| ||||||||**-**
**-**
**-**| ||||||||**-**
**-**
**-**| ||||||||**When due**
**(optional)**| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||Date of
approval| ||Charlote Pearce||Charlotte Pearce||||**29/05/2026**| ||||||||| 2 # **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** |**Report to the trustees/ members of**
**On accounts for the period ended**
**Set out on pages**|**Tavernspite Playgroup CIO**|**Tavernspite Playgroup CIO**|**Tavernspite Playgroup CIO**| |---|---|---|---| ||||| ||31 July 2025|**Charity no**|**1200766**| ||||| ||1-2 attached||| - I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the period ended 31 July 2025. - **Responsibilities and basis** As the charity's trustees, you are responsible for the preparation of the **of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). - I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. - **Independent examiner's** I have completed my examination. I confirm that no material matters have **statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached |**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body (if**
**any):**
**Address:**|Jay York|29 May 2026| |---|---|---| |||| ||Jay York|| |||| ||ACA|| |||| ||Ann Stephens & Company Limited|| ||Allensbank, Narberth, Pembrokeshire SA67 8RF|| 1