Tavernspite Playgroup No 1200766
Receipts and payments accounts For the period 1 August 2023 To 31 July 2024 from
| Tavernspite Playgroup No 1200766 Receipts and payments accounts For the period from 1 August 2023 To 31 July 2024 |
Tavernspite Playgroup No 1200766 Receipts and payments accounts For the period from 1 August 2023 To 31 July 2024 |
Tavernspite Playgroup No 1200766 Receipts and payments accounts For the period from 1 August 2023 To 31 July 2024 |
Tavernspite Playgroup No 1200766 Receipts and payments accounts For the period from 1 August 2023 To 31 July 2024 |
Tavernspite Playgroup No 1200766 Receipts and payments accounts For the period from 1 August 2023 To 31 July 2024 |
Tavernspite Playgroup No 1200766 Receipts and payments accounts For the period from 1 August 2023 To 31 July 2024 |
Tavernspite Playgroup No 1200766 Receipts and payments accounts For the period from 1 August 2023 To 31 July 2024 |
Tavernspite Playgroup No 1200766 Receipts and payments accounts For the period from 1 August 2023 To 31 July 2024 |
|
|---|---|---|---|---|---|---|---|---|
| Section A Receipts and payments | ||||||||
| Unrestricted funds to the nearest £ A1 Receipts |
Restricted funds to the nearest £ |
Endowment funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
||||
| Donations | - 650- |
- -- |
- -- |
- 650- |
- -- |
|||
| Fees | - 15,051- |
- -- |
- 15,051- |
- 21,971- |
||||
| Funding (net) | - 15,313- |
- -- |
- 15,313- |
- 13,362- |
||||
| Fundraising | - 4,506- |
- -- |
- 4,506- |
- 1,451- |
||||
| Grants | - 250- |
- 3,874- |
- -- |
- 4,124- |
- 2,200- |
|||
| Interest | - 20- |
- -- |
- 20- |
- 22- |
||||
| Net assets from previous charity | - -- |
- -- |
- 19,528- |
|||||
| Sub total(Gross income for AR) - 35,790- A2 Asset and investment sales, (see table). |
- 35,790- |
- 3,874- |
- -- |
- 39,664- |
- 58,534- |
|||
| - -- |
- -- |
- -- |
- -- |
- -- |
||||
| Sub total- -- Total receipts - 35,790- A3 Payments |
- -- |
- -- |
- -- |
- -- |
- -- |
|||
| - 35,790- |
- 3,874- |
- -- |
- 39,664- |
- 58,534- |
||||
| Staff wages | - 29,740- |
- -- |
- -- |
- 29,740- |
- 41,709- |
|||
| Staff training, travel and other costs | - -- |
- -- |
- -- |
- 569- |
||||
| Accountancy and legal | - 705- |
- -- |
- -- |
- 705- |
- 288- |
|||
Milk & Refreshments |
- 129- |
- -- |
- -- |
- 129- |
- 81- |
|||
| Rent | - 3,774- |
- 850- |
- -- |
- 4,624- |
- 3,777- |
|||
| Insurance | - 505- |
- -- |
- -- |
- 505- |
- 546- |
|||
| Printing and stationery | - -- |
- -- |
- -- |
- 100- |
||||
| Subscriptions | - -- |
- -- |
- -- |
- 11- |
||||
| Sundry | - 813- |
- 247- |
- -- |
- 1,060- |
- 1,084- |
|||
| Light, heat, telephone | - 20- |
- -- |
- -- |
- 20- |
- 113- |
|||
| Toys, books, equipment etc | - -- |
- -- |
- -- |
- 757- |
||||
| Repairs and maintenance | - -- |
- -- |
- -- |
- 1,771- |
||||
| Sub total - 35,686- A4 Asset and investment purchases, (see table) |
- 35,686- |
- 1,097- |
- -- |
- 36,783- |
- 50,806- |
|||
| - -- |
- -- |
- -- |
- -- |
- -- |
||||
| - -- |
- -- |
- -- |
- -- |
- -- |
||||
| Sub total - -- Total payments - 35,686- Net of receipts/(payments) - 104- A5 Transfers between funds - 2,200- A6 Cash funds last year end - 5,528- Cash funds this year end - 7,832- |
- -- |
- -- |
- -- |
- -- |
- -- |
|||
| - 35,686- |
- 1,097- |
- -- |
- 36,783- |
- 50,806- |
||||
| - 104- |
- 2,777- |
- -- |
- 2,881- |
- 7,728- |
||||
| - 2,200- |
- 2,200- |
- -- |
- -- |
- -- |
||||
| - 5,528- |
- 2,200- |
- -- |
- 7,728- |
|||||
| - 7,832- |
- 2,777- |
- -- |
- 10,609- |
- 7,728- |
||||
1
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds |
Details | Details | Unrestricted funds to nearest £ |
Unrestricted funds to nearest £ |
Restricted funds to nearest £ |
Restricted funds to nearest £ |
Endowment funds to nearest £ |
|---|---|---|---|---|---|---|---|
| Bank current account | - 2,689- |
- -- |
|||||
| Grant account | - 2,777- |
- -- |
|||||
| Contingency account | - 5,143- |
- -- |
- -- |
||||
| B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities Signed by one or two trustees on behalf of all the trustees |
Total cash funds (agree balances with receipts and payments account(s)) Details Fees due Details Details Laptop Details Signature |
- 7,832- |
- 2,777- |
- -- |
|||
| OK | |||||||
| Unrestricted funds Restricted funds to nearest £ to nearest £ - 1,260- - -- - -- - -- - -- - -- - -- - -- Fund to which asset belongs Cost (optional) - -- - -- - -- - -- Fund to which asset belongs Cost (optional) Unrestricted - 674- - -- - -- - -- Fund to which liability relates Amount due (optional) - -- - -- Print Name |
Endowment funds to nearest £ |
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| - -- |
|||||||
| - -- |
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| - -- |
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| - -- |
|||||||
| - -- |
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| Current value (otional) |
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| p | |||||||
| - -- |
|||||||
| - -- |
|||||||
| - -- |
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| - -- |
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| Current value (optional) |
|||||||
| - -- |
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| - -- |
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| - -- |
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| - -- |
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| When due (optional) |
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| Date of approval |
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2
Trustees’ Annual Report for the period
From August 2023 Period start date To July 2024 Period end date
Charity name: Tavernspite Playgroup
Charity registration number: 1200766
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The object of the CIO is to enhance the development and education of children in Wales, for the public benefit, by encouraging parents to understand and provide for their needs through high quality childcare provision. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
An Estyn registered playgroup, offering preschool childcare for children 2 years of age up to 4 years of age. The playgroup is based in the village of Tavernspite and runs from 8.45am to 12pm, Monday to Friday excluding the first Friday of the month, school holidays and inset days. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Trustees refer to guidance issued by the Charity Commission during their activities for reference and development. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment All trustees are in voluntary roles. Para 1.38 Contribution made by volunteers
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | • Significant improvement made in recent inspection reports. • Now registered with tax free childcare to help parents financially. • Successful Christmas and Summer fundraiser. • Now registered for 2 year olds, expanding age range to encourage attendance. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | • Significantly improved performance on inspection- one of the main targets of our business plan. |
| Performance of fundraising activities against objectives set |
Para 1.41 | • Fundraising events held have been successful. • More fundraising events throughout the calendar year would be beneficial. |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Accounts attached as part of Annual Return. The Playgroup will need to carefully monitor income and outgoings. A number of outstanding invoices to be paid, currently being addressed. Drop in number of children this term proved financially challenging. Cash flow remains a problem and needs to be considered as to how to improve this moving forward. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Contingency fund held in the event of closure of the Playgroup, to cover any redundancy payments and any other associated expenses. |
| Amount of reserves held | Para 1.22 | £5,142.93 held in ‘Contingency’ account as at 31stJuly 2024 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Finances remain precarious. We need a better system for sending out timely invoices and collecting outstanding invoices. We will need to forecast carefully and make use of any potential grants, e.g. sustainability grants available to us in the new term. Parent engagement also to be encouraged with more formal aspects of the playgroup, e.g. fundraising, committee roles. |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The principal sources of funds are: • Payment for provision of childcare • Local authority funding • Grants • Fundraising activities • Charitable donations |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | • Financial risks; outgoings > income • Volunteer support (e.g. fundraising, committee positions.) |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | CIOModel CIO Constitution for Childcare Providers 2019 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees elected at AGM, Trustees may co-elect other trustee members at other times as per CIO governing document. |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Continue to maintain a relationship with Tavernspite Primary school and Relationship with any Para 1.51 Tavernspite Village Hall Committee. related parties Continue to maintain working partnerships with CIW and Early Years Wales. Other
Reference and Administrative details
| Charity name | Tavernspite Playgroup |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1200766 |
| Charity’s principal address | Tavernspite Village Hall, Tavernspite, Pembrokeshire. SA34 0NL |
Names of the charity trustees who manage the charity (for the period Aug 23 to Jul 24)
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| HollyTooze | Chairperson | |||
| Lee Ann Smith | Treasurer | |||
| Lynne Jones | Secretary | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
H. Tooze | |
|---|---|---|
| Holly Tooze | ||
Chairperson |
||
| 2ndof July 2024 | ||
| 2ndof July 2024 |
CHARITY (OMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts R•port tothe truAt•aW m•mberi ol Tavernsplte Playgroup CIO On a¢¢ount• lor th• p•rlod •nd•d 31 July 2024 Charlty no 1200766 8•t out on p•90• 1-2 attached I report to the truste88 on my examination of the accounts of the above charity ("the Trust'l for the period ended 31 July 2024. Responslbllltles and basls As the charity's trust88s, you are responsible for the preparation of th8 of report accounts in accordance with the requirements of the Chari118s Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145151(b) of the Act. Independent examlnerf8 I have completed my examination. I confirm that no material matters have statement come to my attention in connection wlth the examlnation which gives me cause to believe that In, any material respect.. • the accountlng records were nol kept In accordance with sectlon 130 of the Charities Act,, or the accounts did not accord with the accounting records,. or the accounts did not cornply with the applicable requlrements concerning the form and content of accounts set out in the Charities {Accounts and Reports} Regulatron$ 2008 other than any requirament that tha accounts give a 'true and f81r' view which 1$ not a matter considered 8$ part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should b8 drawn in this report in order to enable a proper understanding of the accounts to be reached Signed: Dato: Zo Nama: Jay York Relevant profe8slonal qualificationl¥> or body Irf any): ACA Addres$: Ann Stephens & Company Lirnrted Allensbank, NaTberth, Pembrokeshlre SA67 8RF