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2023-07-31-accounts

Trustees’ Annual Report for the period

From September 2022 Period start date To September 2023 Period end date

Charity name: Tavernspite Playgroup

Charity registration number: 1200766 (Now registered as a CIO)

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The object of the CIO is to enhance the
development and education of children in
Wales, for the public benefit, by
encouraging parents to understand and
provide for their needs through high quality
childcare provision.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 An Estyn registered playgroup, offering
preschool childcare for children 2 and a
half years of age up to 4 years of age. The
playgroup is based in the village of
Tavernspite and runs from 9am to 12pm,
Monday to Friday excluding the first Friday
of the month, school holidays and inset
days.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 Trustees refer to guidance issued by the
Charity Commission during their activities
for reference and development.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment All trustees are in voluntary roles. Para 1.38 Contribution made by volunteers

Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20
Recently changed ‘Tavernspite
Playgroup’ charity structure from an
Unincorporated Association to a
Charitable Incorporated
Organisation.

Successful burger and bingo night
in order to raise funds for the
charity.

Some engagement activities
undertaken, e.g. stall in Tavernspite
summer fayre to encourage uptake
from local families of the playgroup
and to encourage relationship with
local school.

Continue to partake in health eating
schemes.

Continue to be registered with the
Childcare Offer for Wales to offer
funded hours as per the scheme
and early education hours.

Additional information (optional)

You may choose to include further statements where relevant about:


Achievements against
objectives set
Para 1.41
Not yet clearly defined, trustees and RI
(responsible individual) currently working
on a business plan for the next academic
year.
Performance of fundraising
activities against objectives
set		 Para 1.41 As above.
Will need to encourage parent and
community engagement in fundraising
activities to help playgroup funds- will need
to be a part of the business plan.
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 Accounts to be received, however,
playgroup will need to carefully monitor
finances in the next financial year. Financial
position currently a threat to the existence
of the playgroup.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 £5097.01 currently in savings account, held
for fees that may be required in the case of
‘winding-up’of the charity.
Amount of reserves held Para 1.22 £5097.01
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 Currently finances remain a concern for the
sustainability of the playgroup, as such, we
are looking at confirming a business plan in
the next few weeks and to use tools such
as forecasting, and looking to secure
sustainability grants from the local
authority.
Parent engagement also to be encouraged
with more formal aspects of the playgroup,
e.g. fundraising, committee roles.

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 Funding sources include:

Local authority funding

Grants

Fundraising activities

Charitable donations
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 N/A
A description of the principal
risks facing the charity		 Para 1.46
Financial risks; outgoings> income

Volunteer support, (e.g. fundraising,
committee positions.)
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 CIOModel CIO Consttuton for Childcare
Providers 2019
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Trustees elected at AGM,
Trustees may co-elect other trustee
members at other times as per CIO
governing document.

Additional information (optional)

You may choose to include further statements where relevant about:


Policies and procedures
adopted for the induction
and training of trustees
Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any
related parties		 Para 1.51 Continue to maintain a relationship with
Templetots and Tavernspite Primary
school.
Continue to maintain working partnerships
with CIW and Early Years Wales.
Other

Reference and Administrative details

Charity name Tavernspite Playgroup
Other name the charity uses
Registered charity number 1200766
Charity’s principal address Tavernspite Village Hall,
Tavernspite,
Pembrokeshire.

Names of the charity trustees who manage the charity

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20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (ifany)
HollyTooze Chairperson
Lee Ann Smith Treasurer
Lynne Jones Secretary

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Holly Tooze

Position (eg Secretary, Chairperson Chair, etc)

Date

18/09/23

Tavernspite Playgroup Tavernspite Playgroup Tavernspite Playgroup Tavernspite Playgroup Tavernspite Playgroup No 1200766 No 1200766 No 1200766 CC16a
For the period
from		 20 October 2022 To 31 July 2023
Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest
£		 Restricted
funds
to the nearest £		 Endowment
funds
to the nearest £		 Total funds
to the nearest £		 Last year
to the nearest £
Donations - - - -
Fees 21,971 - - 21,971 -
Funding (net) 13,362 - - 13,362 -
Fundraising 1,451 - - 1,451 -
Grants 2,200 - 2,200 -
Interest 22 - - 22 -
Net assets from previous charity 19,528 - - 19,528 -
A2 Asset and investment
sales, (see table).
Sub total
(Gross income for
AR)		 56,334 2,200 - 58,534 -
- - - - -
A3 Payments
Sub total
Total receipts		 - - - - -
56,334 2,200 - 58,534 -
Staff wages 41,709 - - 41,709 -

Staff training, travel and other costs		 569 - - 569 -
Accountancy and legal 288 - - 288 -
Milk & Refreshments
 81 - - 81 -
Rent 3,777 - - 3,777 -
Insurance 546 - - 546 -
Printing and stationery 100 - - 100 -

Subscriptions		 11 - - 11 -
Sundry 1,084 - - 1,084 -
Light, heat, telephone 113 - - 113 -

Toys, books, equipment etc		 757 - - 757 -

Repairs and maintenance		 1,771 - - 1,771 -
A4 Asset and investment
purchases, (see table)
Sub total
 50,806 - - 50,806 -
- - - - -
- - - - -
A6 Cash funds last year end
A5 Transfers between funds
Sub total
Total payments
Net of receipts/(payments)
Cash funds this year end		 - - - - -
50,806 - - 50,806 -
5,528 2,200 - 7,728 -
- - - - -
- - - -
5,528 2,200 - 7,728 -

1

Section B Statement of assets and liabilities at the end of the period

Categories
B1 Cash funds		 Details Details Unrestricted
funds
to nearest £		 Unrestricted
funds
to nearest £		 Restricted
funds
to nearest £		 Restricted
funds
to nearest £		 Endowment
funds
to nearest £
Bank current account 445 2,200 -
Reserve account 5,083 -
- - -
B2 Other monetary assets
B3 Investment assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
Signed by one or two trustees on
behalf of all the trustees		 Payroll
Fees due
Laptop
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Details
Details
Details
Signature		 5,528 2,200 -
OK OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
434
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
Fund to which
asset belongs
Cost (optional)
674
-
-
-
Fund to which
liability relates
Amount due
(optional)
18
-
-
Unrestricted
Unrestricted
Print Name		 Endowment
funds
to nearest £
-
-
-
-
-
Current value
(optional)
-
-
-
-
Current value
(optional)
-
-
-
-
When due
(optional)
Date of
approval

2

(HARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts R•port to th• truthMI rn•rnb•ri ol Tavernspite Playgroup CIO On account• lor tho perlod •nd•d 31 July 2023 Ch•rlly no 1200786 S•t out on pays 1-2 attached I report to the trusl8es on my examination of the accounts of the above chanty {"the TrusVI for the perlod ended 31 July 2023. Re3pon$ibllitle8 and basis As the charlty's trusleas, you are responsible for tho preparation of the of report accounts in accordance with the requirements of the Charities Act 20111'th8 Act"). I report in respact of my examlnation of the Trust's accounts carried out under section 145 of tha 2011 Act and in carrying out my examination, I have followed all the applicatyle Directions given by the Charity Commission under section 145{51(b) of the Act. Independent examlnerf8 1 have completed my 8xamination. I confirm that no material matter9 have Statement come to my attention in ¢onn8Ction with the examination which givos me cause to believe that in, any material respecL the accounting records were not kept in accordance with section 130 of the Charits'es Act,. or th8 accounts did not accord with the accounting records., or the accounts did not comply with th8 applicable requirements concerning the fom and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement Ihat the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concems and have ¢offle across no other matters in connection with the examination to which attention should be drawn in thls report In ordar to onabla a proper underslanding of the accounts to be reached Signod: Date: Nam8: Jay York Rèlevant professional qualrficationl$l or body {rf any): ACA Addres$: Ann Stephens & Company Limited Allensbank. Nart)erth. Pembrokeshiro SA67 8RF