## **Trustees’ Annual Report for the period** **From** September 2022 **Period start date To** September 2023 **Period end date** **Charity name:** Tavernspite Playgroup **Charity registration number:** 1200766 (Now registered as a CIO) ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of the CIO is to enhance the
development and education of children in
Wales, for the public benefit, by
encouraging parents to understand and
provide for their needs through high quality
childcare provision.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|An Estyn registered playgroup, offering
preschool childcare for children 2 and a
half years of age up to 4 years of age. The
playgroup is based in the village of
Tavernspite and runs from 9am to 12pm,
Monday to Friday excluding the first Friday
of the month, school holidays and inset
days.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Trustees refer to guidance issued by the
Charity Commission during their activities
for reference and development.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment All trustees are in voluntary roles. Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|
Recently changed ‘Tavernspite
Playgroup’ charity structure from an
Unincorporated Association to a
Charitable Incorporated
Organisation.

Successful burger and bingo night
in order to raise funds for the
charity.

Some engagement activities
undertaken, e.g. stall in Tavernspite
summer fayre to encourage uptake
from local families of the playgroup
and to encourage relationship with
local school.

Continue to partake in health eating
schemes.

Continue to be registered with the
Childcare Offer for Wales to offer
funded hours as per the scheme
and early education hours.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|
Not yet clearly defined, trustees and RI
(responsible individual) currently working
on a business plan for the next academic
year.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|As above.
Will need to encourage parent and
community engagement in fundraising
activities to help playgroup funds- will need
to be a part of the business plan.| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Accounts to be received, however,
playgroup will need to carefully monitor
finances in the next financial year. Financial
position currently a threat to the existence
of the playgroup.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|£5097.01 currently in savings account, held
for fees that may be required in the case of
‘winding-up’of the charity.| |Amount of reserves held|Para 1.22|£5097.01| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Currently finances remain a concern for the
sustainability of the playgroup, as such, we
are looking at confirming a business plan in
the next few weeks and to use tools such
as forecasting, and looking to secure
sustainability grants from the local
authority.
Parent engagement also to be encouraged
with more formal aspects of the playgroup,
e.g. fundraising, committee roles.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Funding sources include:

Local authority funding

Grants

Fundraising activities

Charitable donations| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A| |A description of the principal
risks facing the charity|Para 1.46|
Financial risks; outgoings> income

Volunteer support, (e.g. fundraising,
committee positions.)| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|CIOModel CIO Consttuton for Childcare
Providers 2019| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees elected at AGM,
Trustees may co-elect other trustee
members at other times as per CIO
governing document.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any
related parties|Para 1.51|Continue to maintain a relationship with
Templetots and Tavernspite Primary
school.
Continue to maintain working partnerships
with CIW and Early Years Wales.| |Other||| ## **Reference and Administrative details** |Charity name|Tavernspite Playgroup| |---|---| |Other name the charity uses|| |Registered charity number|1200766| |Charity’s principal address|Tavernspite Village Hall,
Tavernspite,
Pembrokeshire.| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||HollyTooze|Chairperson||| ||Lee Ann Smith|Treasurer||| ||Lynne Jones|Secretary||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Holly Tooze **Position (eg Secretary,** Chairperson **Chair, etc)** **Date** 18/09/23 ||**Tavernspite Playgroup**|**Tavernspite Playgroup**|**Tavernspite Playgroup**|**Tavernspite Playgroup**|**Tavernspite Playgroup**|**No 1200766**|**No 1200766**|**No 1200766**|**CC16a**| |---|---|---|---|---|---|---|---|---|---| ||**For the period**
**from**||20 October 2022||**To**||31 July 2023||| ||||||||||| |**Section A Receipts and payments**|||||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**||**Restricted**
**funds**
**to the nearest £**||**Endowment**
**funds**
**to the nearest £**||**Total funds**
**to the nearest £**||**Last year**
**to the nearest £**| |Donations|||**-**||**-**||**-**||**-**| |Fees|**21,971**||**-**||**-**||**21,971**||**-**| |Funding (net)|**13,362**||**-**||**-**||**13,362**||**-**| |Fundraising|**1,451**||**-**||**-**||**1,451**||**-**| |Grants|||**2,200**||**-**||**2,200**||**-**| |Interest|**22**||**-**||**-**||**22**||**-**| |Net assets from previous charity|**19,528**||**-**||**-**||**19,528**||**-**| |**A2 Asset and investment**
**sales, (see table).**
**_Sub total_**
_(Gross income for_
_AR)_|**56,334**||**2,200**||**-**||**58,534**||**-**| ||||||||||| ||**-**||**-**||**-**||**-**||**-**| |**A3 Payments**
**_Sub total_**
**_Total receipts_**|**-**||**-**||**-**||**-**||**-**| ||||||||||| ||**56,334**||**2,200**||**-**||**58,534**||**-**| ||||||||||| |Staff wages|**41,709**||**-**||**-**||**41,709**||**-**| |
Staff training, travel and other costs|**569**||**-**||**-**||**569**||**-**| |Accountancy and legal|**288**||**-**||**-**||**288**||**-**| |Milk & Refreshments
|**81**||**-**||**-**||**81**||**-**| |Rent|**3,777**||**-**||**-**||**3,777**||**-**| |Insurance|**546**||**-**||**-**||**546**||**-**| |Printing and stationery|**100**||**-**||**-**||**100**||**-**| |
Subscriptions|**11**||**-**||**-**||**11**||**-**| |Sundry|**1,084**||**-**||**-**||**1,084**||**-**| |Light, heat, telephone|**113**||**-**||**-**||**113**||**-**| |
Toys, books, equipment etc|**757**||**-**||**-**||**757**||**-**| |
Repairs and maintenance|**1,771**||**-**||**-**||**1,771**||**-**| |**A4 Asset and investment**
**purchases, (see table)**
**_Sub total_**
|**50,806**||**-**||**-**||**50,806**||**-**| ||||||||||| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| |**A6 Cash funds last year end**
**A5 Transfers between funds**
**_Sub total_**
**_Total payments_**
**_Net of receipts/(payments)_**
**_Cash funds this year end_**|**-**||**-**||**-**||**-**||**-**| ||||||||||| ||**50,806**||**-**||**-**||**50,806**||**-**| ||||||||||| ||**5,528**||**2,200**||**-**||**7,728**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||| ||**5,528**||**2,200**||**-**||**7,728**||**-**| ||||||||||| 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**|**Details**|**Details**|**Unrestricted**
**funds**
**to nearest £**|**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---|---|---|---| ||Bank current account||**445**||**2,200**||**-**| ||Reserve account||**5,083**||||**-**| ||||**-**||**-**||**-**| |**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
Signed by one or two trustees on
behalf of all the trustees|Payroll
Fees due
Laptop
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
**Details**
Signature||**5,528**||**2,200**||**-**| ||||||OK||OK| ||||**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**434**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**674**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**18**
**-**
**-**
Unrestricted
Unrestricted
Print Name||||**Endowment**
**funds**
**to nearest £**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**Current value**
**(optional)**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**Current value**
**(optional)**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**When due**
**(optional)**| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||Date of
approval| ||||||||| ||||||||| 2 (HARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts R•port to th• truthMI rn•rnb•ri ol Tavernspite Playgroup CIO On account• lor tho perlod •nd•d 31 July 2023 Ch•rlly no 1200786 S•t out on pays 1-2 attached I report to the trusl8es on my examination of the accounts of the above chanty {"the TrusVI for the perlod ended 31 July 2023. Re3pon$ibllitle8 and basis As the charlty's trusleas, you are responsible for tho preparation of the of report accounts in accordance with the requirements of the Charities Act 20111'th8 Act"). I report in respact of my examlnation of the Trust's accounts carried out under section 145 of tha 2011 Act and in carrying out my examination, I have followed all the applicatyle Directions given by the Charity Commission under section 145{51(b) of the Act. Independent examlnerf8 1 have completed my 8xamination. I confirm that no material matter9 have Statement come to my attention in ¢onn8Ction with the examination which givos me cause to believe that in, any material respecL the accounting records were not kept in accordance with section 130 of the Charits'es Act,. or th8 accounts did not accord with the accounting records., or the accounts did not comply with th8 applicable requirements concerning the fom and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement Ihat the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concems and have ¢offle across no other matters in connection with the examination to which attention should be drawn in thls report In ordar to onabla a proper underslanding of the accounts to be reached Signod: Date: Nam8: Jay York Rèlevant professional qualrficationl$l or body {rf any): ACA Addres$: Ann Stephens & Company Limited Allensbank. Nart)erth. Pembrokeshiro SA67 8RF