C£. Annual Report and Unaudited Financial Statements for Aeron Arts for the Financial Year Ending 5th April 2025 Charity Registration Number: 1200746 Purpose This report constitutes the Annual Report and financial slatements for Aeron Arts for the year ended 5th April 2025. It adopts the provisions ofAccounting and Reporting by Charities.. Statement of Recommended Practice in accordance with the Financial Reporting Standards applicable in the UK and Republic of Ireland (FRS 102) effective from 1st January 2019. Structure, Governance and Management Aeron Arts was initially registered in February 2022 as a Charitable Incorporated Organlsation (CIO) under the Assodation model. In January 2024 the Charity Commisslon approved the transfer in status to the FourKlation model which better suited its nature and now govems and )ntrOlS the actions of the trustees. The trustees oversee the provision of free creative arts and music workshops for children and young people living in Ceredigion. particularly for those who are vulnerable or in at-risk categories. Th8 followlng policies and procedures were approved by trustees in Decernber: Bullying and Harassment Code of Conduct Complaints FinanrAal Management Environmental Sustalnablllty Equalty and Diversty Recruitment and Selection". team members & volunteers Safeguarding Welsh Language WhiSeb10wlng. The charity's first Annual General Meeting was held on 11th January 2025 and covered the peric(l from establishment up to 5th April 2024. Page1 of7
Objects Aeron Arts. mission is to improve mental healih aThJ wellbeing, boost confidence. and reduce inequalities among young people, ensuring that all participants, regardless of th8ir background, have aCsS to supportive and enriching creative opportunities. The formal objects set out in our ConstitLrtion are: To advance in life and help young people aged 0-25 Ilving in Ceredigion through.. a) The pmvision of recatIonal and leisure time activitses in the interest of social welfare, designed to improve their conditions of life," b) Providing support and activities. especially but not exclusively through lh8 creative arts which develop their skills. capacities and c8pabilities to enable them to participate in souety as mature and responsib18 individuals. Registered Address clo Pengloyn Tabernacle Street Aberaeron Ceredigion SA46 OBN Trustees The complete list of trustees during this period is set out below: Gillian Boyd (from 11th January 2024) Gill Byme (Acting Secretsry from 19th July 2024, appointment ratified at AGM) Natalie Chapman (resigned as Chair in August 2024 and as a trustee on 11th January 2025) Kirstle Edwards (resigned 19 July 2024 as both trustee and Secretary) All Skellon (from 11th January 2024) Sian Stewart (from 1 Oth September 2024 when also appointed as Chair elect, appointment ratified al AGM William Stewart (from 11 th January 2025 when also appointed as Treasurer) Kaz Trinder Megan Tomlins (Treasurer to 11 January 2025). Summary of Activities During 2024-25 During this reporting period free creative arts and music sessions were held on a weekly basis after school, during time. 39 arts sessions took plac8 on Mondays covering areas such as printmaking. sewing, painting, drawing and costume making. The average attendance was 18 wilh a range from 9 to 27 attendees. 28 music sessions t¢)ok pla on Fridays where attendees sing, leam to play ensemble music in a group and learn music theory. The average attendance was 11, with a range from 6 to 16 attendees. Page2of7
Sesslons were led by an experienced and respected local artist, Natslie Chapman and musician, Rory Chapman and were supported by qualified youth worker. Helen Cotterill. AJI work for the charity on a sessional basis. A number of volunteers also contrlbuted thelr support durfng this period. most notably Rebecca Wood as support music tutor. Food and snacks were provided at all sessions. essential In this County with the second hhest level of food poverty in Wales. Aeron Arts, work was showcased in a number of events during the reporting year.. Over Easter 2024. the postcards produced in the art group were exhibited in the town's art gallery. From Mach 2025 to the end of June he products of the idantity project funded by the Police Comrnissioner were displayed in the RAY Ceredigion offices, the community facllity where the VrkShopS are held. A social enterprise has been established with a craft shop in the town to sell the craft work produced. such as T-shirts, badges, bags. The income from sales will be reinvested into the charity. The young musicians performed in the Cross Inn pl1C in the Patk community event In July 2024. In Feb 2025 lead music tutor, Rory Chapman, organis8d a Valentlne's Ball for local young people. Held in the Feathers Royal Hotel, Aberaeron our musicians, now perfoming as Soap, played a full set of covers with decorations and a backdrop banner provided by the art group. Aeron Arts also had a major presence at The Aberaeron RAY Play Day in August: an Important annual event held In the town centre as part of the UK National Play Day initiative. This included a fashion parade of recycled-repurposed clothing and a set by the band. Filmed for an episoje of the tv series Weather Man Walking, both tutors and young participants were interviewed and the programm8 was broadcast in November. During this period, we started regularly posting images of the workshops and events on the Aeron Arts Facebook page: htt s.'Ilwww.facebook.comlAeronArts Our projects and events are promoted this way and it also provides a platform to thank funders for their support. Our young attend8es and their parents have given approval that photographs of them can be used to promote the work of the charity and for fundraising purposes. Social media also provided the opportunity to run a public appeal in January for unwanted musical instruments and equipment. The response was overwhelming. allowing the charity to provide much needed instruments and kit giving us the eapacty to take on more youngsters in the music sessions and to establish a loan System so they can take instruments home for practice. The inaugural chair resigned in August to concentrate on her role as creative lead. Her passion for the arts and for bringing them to the most needy and vulnerable Page3of7
young people had set the ethos for Aeron Arts and her work as co-founder of the charrty had been pivotal to establishing and developing this much needed provision. In her earfy months in post. the incoming Chair focussed on govemance aangernentS. introducing a more appropriate constitution for a charty of Aeron Arts, role and developing the s8t of policies outlined above. The incoming treasurer established the financial systems and reporting arrangements needed to plan. monitor and account for the chanty's expenditure and assets. Funding was provided for most of the year through an Awards forAII Big Lottery grant. This was supplemented by monies raised by Natalie through a sponsored walk. The Aeron Lodge of the Masons provided a generous donation which allowed the charity to operate for two months over the winter. R8cognising our contribution to the reduction levels of youth anti-social behaviour in the town. the Office of the Dyf8d Powys Police and Crime Commissioner approved a funding bid covering sessions in February and March of this year. Se8king sustainable long-temi funding remains the biggest dlallenge for tre charity. Approved by the Board of Trustees and Slgned on Its behalf by: 2F 09 zs sian Stewar( Chalr Page4of7
Annual Accounts Balance Sheet Aeron Arts Balance sheet for the financial arendin 5 Aprll 2025 5A 5A 12024 FIXED ASSErs ib18 ksets £1,691.98 £o.(NJ CURRENT ASSETS Cash at Ba Patt Cash £4.680.69 £105.54 £10.920.40 £0.00 £10,920.40 TOT ASSErs £6,478.21 £10,920.40 RESERVES trBD) Slgned on behaff of the Trustees: .J• W Stewart, Treasurer Date Page5of7
Annual Accounts Income and Expenditure Aeron Arts Income and Expenditure for Financial Year ending 5th April 2025 2024-25 2023-24 Income DorBtions Grant FurnliTrJ Evert proceeds Other £3.985.87 £2.660.00 £306.00 £0.00 £200.00 £9,994.00 £782.20 £15.00 Total Income £6,951.87 £10.991.20 end Art TLrtor (55) MlC Tutor (43) Youth workerlSL¥)POrt (98) Admin Support InsurarKe ML&%ical EQpnt PLrcf£se Room Ffire Petty cash (Food) Bank Ctrorges £3,780.00 £3.060.00 £3.874.00 £288.00 £119.16 £271.98 £1.155.50 £600.00 £42.94 £70.80 Total Expendlture £13.191.58 £70.80 Net Sur lusl Deficlt £6,239.71 £10.920.40 Page6ot7
Annual Accounts Bank Reconciliation 01-Apr-24 BrouknlForvArtlBatsw¢ Ik £10.921140 £10.945 40 EIO.940.40 E9W.40 £B,g60.40 £8..40 £B.895 40 £8,889 20 £8.689.20 £8.775.07 £8,875.07 £8370.07 £8,182.57 7,521.57 £6.922.57 £6,91&8Y £6,794.83 £6,78&63 £5,330.63 £SP41.63 E4,762.63 t4.757.23 257.23 £5P17.21 £4.777.23 £4553.23 £4.373.23 £4J68.23 £4,168.23 £4.668.23 E4,968.23 4.788.23 £4,728.23 £4AIO.Z3 £4J720.23 [3,6f99 £a.09S.47 £3.091.47 £5,591.47 £5,585.27 E5,466.11 £5.194. 5.014.la É4.98S.89 £4.965.89 £4.765.09 £4,7FiI.89 £7A20.89 £7,726.89 T246.89 6M6.89 ES.4fj6.89 ES.366.89 £6.W.69 £5,W).69 £5,2.69 £4,740.69 f4.W.69 li- r-24 23-Apr-24 10-May-24 Is-m24 17-May-24 23-Ma24 2>1w-24 Ild-14 I1th-24 22-l-24 23-Jth-24 REFUND(cHARGEs TOTAL CHARGESTOOIAPW24 CR DR DR £25.Cl) cha Arts Work5TrKTrIJS W0s115) ArtsWothshJp4111 Barkchèrps BarchJrys fi.) TOTALCHAftf%sTODIMAYX124 T0TALCHRGEsTO WU142024 E5. £6.20 £21A).TrJ CASH IN AT CHQ IN AT40LW9 TOTAL CIIARGE5TOOUUL2024 AeronknOpeTrfveniwd)rwtknn CR £85.87 CR OR £ioJ.cJ £5.IXI 7.50 barth chi Room Hire IRa¥Ceredyonl C&Av1.24 t660. I(KA)J9 TOTAL CHJJIGE5TOOIAtJ62024 iowii TOTUCHARGESTOOISEP2024 FEDWEN TENTAGE UMMUQVEE HIRE RAYCereth VENUE HIRE HELLEN tOThERILLA%wstsrtSeFI 24 T(iTAI CFIMG£STOOICT2024 ABERAERON T.C. TFWEWPONTOWNCNCL NATlE CHAPWtr4 WORK5HOPSSEpr NATALIE CHAPM4J4 WORKSFKKLXT HELLEN COTTERILL A%stharrt Ctt GEORfA RORY cHVWMUSICWOR¥Scx TOTALCHNAGESTOOINOV2024 10(X)12 CA%114 QUAY FRESHIMD FRO Abèrèeron ArC¥ktM)NAnON 17122024 fjEORGE RORY CHAPMAMU&C wlN0v GEORGE RORYCFL4PMAMU&C W%$HDEc RAY CerEd1&onNUE HIRE NATALIE lTWlp5 NOVDEC PIELLEN COTf£RILLWks)p15sc Nov ELLEN COTfEAILlWks)p Asst Dec TOTALCFL4RGESTOOItC2024 The Prwn(eolWeWe5t WaSMalS TOThL CWiGE5TOOllM2015 Zunch If6L¥ant ortOn3 Mu$.Grd NATLIE CHAPKiAN WORL%HOPSJW 25 HELIEN c¢JrrERIIIA$rtt ABEV£RON ROYAL BRHUL HIRE 7 FEB CASH P05foFF FEB212021 KiARKET@1tr.57 TOTALCIIAAGESTOOIFE82025 PCC FOR DP PAY CHVMAN G RVAIENTTNE>B GEORGE RoRyC&MuC woR10P5 NATALIE CHAPKiAN WKsktt FEB X 3 HELLEN corr£RILLA55TX7 FEB2S 4Y Cere&gLonlrTNUE FEBX5 TOTALCHARGESTO OIMhR2025 GEORGE RORY CH•RUMUSICWORKSkTh5 NATPIIE CH•FNiAN ARTWORK>W) HELLE14 COTfERILL Youthgjpwrt PBEWRON ROY1 BRHAIL HIRE AJts Woth 110 8archJrEts 2>Au .24 £7.74 f l20.OJ £6.20 £IA58.OJ £288.( É280.Q) £5.40 2>Sep24 3fySep24 8arthcharp Marquee He in rt fftim RAY rtYouthWorer bank cha AberaeronTown CowdlthMth)n Arts Work)p5(4l Woththj 141 AAs13laTrJ N•Alllsessl)r IMtt.24 2>0tt.24 24a)ct.24 INl4 No¥-24 i&rio24 I&NoY-24 2>Nov-24 DR CR f24OQ) £224.IX) OR OR DR Bankchar Pettycoshwhmrnwal y F$h0onal)ft raeron RotaryQthdoo•tk)n M0CWorI&Foj WorsfvJ AoomNre (Raycered WOrksps (71 Artsl41 aTrJ MLt5kl315essbr rt5131 AA BoDk cKyrde5 £5. £9YJ.LY) 17-Det-24 I(Dec-24 Dec.24 lDeC-211 ZfyCc-24 Dec-24 2fyrc-24 2>tc-14 12-JaTr25 23-JèTr25 2&JarF25 07-FeW15 I1-FeI5 ]1-Fe25 11-Felp25 21.F25 23.Fe25 24-k&25 27-25 28-Fetr25 O&Mar-25 OfvMèr-25 06-Maf-2S 23-Mar-25 OPpr.25 O>Apr.Z5 O>Apr-25 0S-Ppr-25 CR OR OR DR DR DR DH DR CR DR DR £180.0) Q88.0) É420Q) É359.24 £%4.52 £25W.OJ Bank chai I Irtswae £119.16 £271.98 El8Q. É2&24 £20. ArtsWorksh)ps13 P4ts1314ryJ M(3)$S4)r Room Hwe181itiih Lwn DR Barth cha Poli£È Con?1{0nerGraffl CR CR OR DR f2.660. £316. £480. E3S).C £420.01 ElC¥J.¢X> £6.20 £4W. wo¢AJ 13lanJ Balllll ts Wotk5w)p$131 513)and MuSIt oomHNE (Ray Bar*char8e5 Mu5K WorkSp5{41 rt Wothp5151 Prtsl41 (5lse5SbJ Room Hire 18rrtish L seL4ortsaTrJ 831111 DR DR £540.(K) fE4).(Y) Page7of7