Trustees’ Annual Report for the period
From 01/04/2024 to 31/03/2025
Charity name: Porthcawl Miniature Railway Association
Charity registration number: 1200666
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The purpose of the charity is to preserve, maintain and exhibit for the advancement of education steam and other railway locomotives and rolling stock, machinery and equipment, particularly those associated with the Porthcawl Miniature Railway and other miniature railways of Wales, and to encourage and promote public knowledge and interest in the preservation and operation of miniature railways. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Two primary activities have been undertaken to date: • Fundraising to ensure equipment related to the above purposes can be acquired • Sourcing and curating the surviving historical video footage of the original railway |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees can confirm that we have regard to the commission’s guidance when exercising our duties and powers, and have taken this into account when making all decisions |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Contribution made by volunteers |
Para 1.38 | All activity to date has been undertaken by volunteers, including fundraising campaigns, content creation, administration and historical research. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | 1. Secured the future of historic locomotive Silver Jubilee 2. Continued to raise awareness of the lines history and develop strategic links which will support the restoration moving fowards |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | Our primary objective of this period has been to develop a way forward for preserving the locomotive Silver Jubilee and restoring her to operational condition. This has been complicated by council redevelopment plans, but a potential opportunity has now been identified |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | No fund raising has taken place in this period whilst we identified how the charity moves forward most strategically with it’s objectives |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charities financial position is adequate. We hold £2,651, with £1,700 ring fenced for Silver Jubilee’s movement to a new site |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | No reserves are held |
| Amount of reserves held | Para 1.22 | £0 |
| Reasons for holding zero reserves |
Para 1.22 | We have no liabilities |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | An ongoing change in circumstances for all three current trustees, and the local council’s new redevelopment strategy, are risks to the charity continue. At present all three are willing to find a way for the charity to move forward in the delivery of itits purposes |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | All funding has been received either from private donations or small grant funding |
| A description of the principal risks facing the charity |
Para 1.46 | The principle risk facing the charity is the recruitment of volunteers, including new trustees, to help grow out impact. Conversations with new strategic partners are continuing to ensure the aims of the charity are delivered |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Association constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | To date trustees have been the founders of the charity |
Reference and Administrative details
| Charity name | Porthcawl Miniature Railway Association |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1200666 |
| Charity’s principal address | 29 Georgian Way Brackla Glamorgan CF31 2EX |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Christoph Auckland | Chair | |||
| Rob Vaughan | ||||
| Leighton Vaughan | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Christoph Auckland | ||
Chair |
||
| 28/01/2026 | ||
| 28/01/2026 |
Section C Notes to the accounts (cont)
Note 29 Additional Disclosures
The following are significant matters which are not covered in other notes and need to be included to provide a proper understanding of the accounts. If there is insufficient room here, please add a separate sheet.
CC17a (Excel)
29/01/2026
1