## **Trustees’ Annual Report for the period** ## **From 01/04/2024 to 31/03/2025** ## **Charity name: Porthcawl Miniature Railway Association** ## **Charity registration number: 1200666** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The purpose of the charity is to**
**preserve, maintain and exhibit for the**
**advancement of education steam and**
**other railway locomotives and rolling**
**stock, machinery and equipment,**
**particularly those associated with the**
**Porthcawl Miniature Railway and other**
**miniature railways of Wales, and to**
**encourage and promote public**
**knowledge and interest in the**
**preservation and operation of miniature**
**railways.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Two primary activities have been**
**undertaken to date:**
•
**Fundraising to ensure equipment**
**related to the above purposes**
**can be acquired**
•
**Sourcing and curating the**
**surviving historical video footage**
**of the original railway**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees can confirm that we have**
**regard to the commission’s guidance**
**when exercising our duties and powers,**
**and have taken this into account when**
**making all decisions**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Contribution made by
volunteers|Para 1.38|**All activity to date has been undertaken**
**by volunteers, including fundraising**
**campaigns, content creation,**
**administration and historical research.**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**1. Secured the future of historic**
**locomotive Silver Jubilee**
**2. Continued to raise awareness of**
**the lines history and develop**
**strategic links which will support**
**the restoration moving fowards**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**Our primary objective of this period has**
**been to develop a way forward for**
**preserving the locomotive Silver Jubilee**
**and restoring her to operational**
**condition. This has been complicated by**
**council redevelopment plans, but a**
**potential opportunity has now been**
**identified**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**No fund raising has taken place in this**
**period whilst we identified how the**
**charity moves forward most**
**strategically with it’s objectives**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charities financial position is**
**adequate. We hold £2,651, with £1,700**
**ring fenced for Silver Jubilee’s**
**movement to a new site**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**No reserves are held**| |Amount of reserves held|Para 1.22|**£0**| |Reasons for holding zero
reserves|Para 1.22|**We have no liabilities**| |Details of fund materially in
deficit|Para 1.24|**n/a**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**An ongoing change in circumstances**
**for all three current trustees, and the**
**local council’s new redevelopment**
**strategy, are risks to the charity**
**continue. At present all three are willing**
**to find a way for the charity to move**
**forward in the delivery of itits purposes**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**All funding has been received either**
**from private donations or small grant**
**funding**| |A description of the principal
risks facing the charity|Para 1.46|**The principle risk facing the charity is**
**the recruitment of volunteers, including**
**new trustees, to help grow out impact.**
**Conversations with new strategic**
**partners are continuing to ensure the**
**aims of the charity are delivered**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Association constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**To date trustees have been the founders**
**of the charity**| ## **Reference and Administrative details** |Charity name|Porthcawl Miniature Railway Association| |---|---| |Other name the charity uses|| |Registered charity number|1200666| |Charity’s principal address|29 Georgian Way
Brackla
Glamorgan
CF31 2EX| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Christoph Auckland|Chair||| ||Rob Vaughan|||| ||Leighton Vaughan|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Christoph Auckland|| ||
Chair|| ||28/01/2026|| ||28/01/2026|| **Section C Notes to the accounts (cont)** ## **Note 29 Additional Disclosures** **The following are significant matters which are not covered in other notes and need to be included to provide a proper understanding of the accounts. If there is insufficient room here, please add a separate sheet.** CC17a (Excel) 29/01/2026 1