2023-12-31-accounts

Trustees’ Annual Report for the period from

From 1 January 2023 to 3 1 December 2023

Charity name: HearSay C h aritable Trust

Charity registration number: 1200556

Objectives and Activities

	SORP reference	(a) To provide professiona services for families, c individuals affected by impairing conditions su psychological, mental or emotional problems sensory or other disab those affected by theh disabilities of others, in the surrounding areas; (b) To provide such couns for those unable to affo counselling or whosen met by other agencies manner; (c) To further the training others who assist in he or affected by mental, or other disabilities; (d) To promote research in facing individuals with disabilities; (e) To collaborate with oth working in complemen fields in the provisiono counselling services fo or affected by disabiliti Subsidised one-to-one, fa counselling, in particular fo range of impairing conditio HearSay’s objectives. Fac groups for parents of child behavioural and emotiona school-based but also wor charity locally that support The Trustees are all fullya Charity Commission guida l counselling hildren and a range of ch as health, behavioural , and/or physical, ilities as well as ealth or Maidstone and elling particularly rd private eeds cannot be in a timely of counsellors and lping persons with physical, sensory to the challenges or affected by er organisations tary or similar f professional r individuals with es. mily and couple r those with a ns as set out in ilitation of support ren with a range of l difficulties, mainly king with another s young carers. ware of the nce on public
Summary of the purposes of the charity as set out in its governing document	Para 1.17
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19
Statement confirming whether the trustees have	Para 1.18

	had regard to the guidance issued by the Charity Commission on public benefit		benefit

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	Not applicable
Policy on social investment including program related investment	Para 1.38	Not applicable
Contribution made by volunteers	Para 1.38	HearSay Charitable Trust relies heavily on volunteers. Both the Treasurer and the Clerk to the Trustees are volunteers.
Other

Achievements and Performance

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SORP reference
Summary of the main From evaluations of individual and family
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Achievements and Performance	Achievements and Performance	Achievements and Performance
SORP reference
Summary of the main		From evaluations of individual and family
achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	counselling sessions submitted at the end of their series of eight sessions (which is the most commonly received number of sessions), it is evident that clients have benefitted considerably from the counselling they have received. The charity acquired the services of an equine therapist, and the clients referred to her, mainly children, have been helped considerably by this form of counselling. The school-based parent support groups have also been well-received, enabling parents to discuss concerns within the group and learn from each other as well as from the facilitating counsellor. The schools also benefit, for example from improved relationships with the parents and less disruptive behaviour from pupils.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Achievements against objectives set	Para 1.41	HearSay Charitable Trust set the following objectives in its Business Plan covering the period 2022 to 2025: • To increase the number of clients by 10% and increase the number of counselling hours in the first year of the plan. • To support families and carers of students in four schools in the local area. • To improve the organisation of the Trust, and thereby the impacts of the Trust’s work, by recruiting an administrator and additional volunteers. The part-time Administrator will be in post by the end of 2022 (requiring the Trustees to decide on the job description, hours and salary). Recruit other volunteers by the end of 2022. • To put in place relevant policies and procedures to improve efficiency in the Trust’s operations, and review them regularly, while ensuring the impacts are measured through client recommendations and evaluations. • To further improve the financial position of the Trust by increasing income through fund-raising from a range of sources by increasing visibility; applying for funding from

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local, regional and national
organisations; developing a strong
donor base of both individual and
corporate donors; and undertaking a
range of fundraising events, including
street collections.
During 2023, considerable progress was
made against all objectives, although by the
end of 2023, both self–employed part-time
administrative staff had resigned for
personal reasons. The charity is aiming to
appoint one part-time administrator to be in
post by the beginning of 2025.
HearSay had, by the end of 2023, been
working with one school and a charity that
supports young carers, and good progress is
being made towards work with further
schools. The grant from the Colyer
Fergusson Charitable Trust is enabling the
charity to offer more of these very well-
received parent support groups in 2024.
The charity’s financial position was boosted
by the award of a grant from the colyer
Fergusson Charitable Trust of £11,000 in
October 2023.
Performance of fundraising Para 1.41 The charity has been successful in raising
activities against objectives sufficient funds through fund-raising
set activities and applications to foundations to
cover its running costs and to continue to
deliver counselling to a wide range of
people.
Investment performance Para 1.41 Not applicable
against objectives
Other
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Financial Review

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Review of the charity’s Para 1.21 During the year under review, there was a
financial position at the end 39% increase in the total revenue (£32k in
of the period FY 2023 compared to £23k in FY 2022).
This was mainly because of a grant of £11k
from the Colyer-Ferguson Charitable Trust in
2023, and an increase in counselling
fees (£15k in FY 2023 compared to £8k in
FY 2022).
This increase in revenue enabled HearSay
to undertake more charitable activities (as
reflected, for example, in an increase in total
expenditure on counselling from £5k in FY
2022 to £19k in FY 2022). The charity was
able to carry forward £26k excess
unrestricted funds to support its activities in
FY 2024.
Statement explaining the Para 1.22 There is no policy for the Charity to hold
policy for holding reserves reserves. All unused resources (cash) are
stating why they are held carried forward to support the charity’s
activities.
Amount of reserves held Para 1.22 Not applicable
Reasons for holding zero Para 1.22 All unused resources (cash) are carried
reserves forward to support the charity’s activities .
Details of fund materially in Para 1.24 Not applicable
deficit
Explanation of any Para 1.23 There are no known or anticipated events (or
uncertainties about the non events) that threaten the going concern
charity continuing as a going of HearSay Charitable Trust as at the end of
concern 2023. There are enough funds to support the
charity for the next 12 months, even in the
absence of material donations.
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Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal Para 1.47 Donations and legacies £11,000
sources of funds (including
Funds from charitable activities £18,049
any fundraising)
Funds from fundraising activities £2,919
Investment policy and Para 1.46 Not applicable
objectives including any
social investment policy
adopted
A description of the principal Para 1.46 None envisaged
risks facing the charity
Other
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Structure, Governance and Management

Description of charity’s trusts:
Type of governing document	Para 1.25	CIO constitution
How is the charity constituted?	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	By recommendation of current trustees

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	All Trustees are advised to read the guidance on the role of Trustees provided by the Charity Commission, and all have done so. Trustees are also required to complete a Safeguarding course relating to children and adults at risk so that all understand what is required of the counsellors who work with clients on behalf of HearSay. In addition, all Trustees are involved in the development of any new policies and procedures and take part in the regular review of all existing policies.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The Charity has a Board of Trustees and a Treasurer and Clerk to the Trustees who report to the Board and support HearSay’s work. The Chair of Trustees belongs to an informal group of chairs of local counselling charities in Kent where knowledge and experience of a range of issues are discussed at quarterly meetings.
Relationship with any related parties	Para 1.51	Not applicable
Other

Reference and Administrative details

Charity name	HearSay Charitable Trust
Other name the charity uses	HearSay Trust
Registered charity number	1200556
Charity’s principal address	39-48 Marsham Street Maidstone, Kent, ME14 1HH UK

Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee (if
whole year
any)
1 Professor Martin Knapp CBE Chair of Trustees
2 Dr Nellie Adjaye MBE Trustee
3 Ann Freeman Trustee
4 John Taylor Trustee From February 2023
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Corporate trustees names of the directors at the date the report was approved
Director name
Not applicable
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Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for wholeyear
Not applicable

Funds held as custodian trustees on behalf of others

Description of the assets Not applicable held in this capacity Name and objects of the Not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not applicable safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

None

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signedon behalf of the charity’s trustees

Signature(s) Full name(s) Marti n Richard John Knapp Position (eg Secretary, Chair of Trustees Chair, etc) Date 29 O c tober 2024

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Independent examinerfs report to the Hearsay Charitable Trus( registration number 1200556 I report to the tnkstees on my examination of the accounts of the above tharity for the year ended 31 December 2023. bhich are set out on pages 1 to 2 Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accourrts in accordance with the requirements of the Charittes Act 2011 (Ihe Acr). I report in respect of my examination of the Trust's accounts carried out under secion 145 of the 2011 Act and in carying out my examination. I have followed the applicable Directions given by the Charity Commission under sect'on 145{5){b) of the Act. Independent examinerfs stateme I have completed my examination. I confimi that no material matters have come to my attention in conneth'on wtth the examination which gives me caL￿e to believe that in, any matenal reskwt.. accounting records were not kept in aecordance with Secti￿ 130 of the Act or the accounts do not accord with the accounting records I have no concems and have come auoss no other matters in connection with the examination to which attention shoukl be drawn In order to enable a kyoper understanding of the accounts to be reaow. Mrs Kathy High MA ACA The Gables 556 Loose Road MgidgtonÈ Kent ME15 9UR 4 November 2024

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