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2023-03-31-accounts

Trustees’ Annual Report (including Directors’ report) for the period.

From: Period start date - 23 February 2023 to: Period end date – 31[st] March 2023 Charity name: Friends of Sywell Country Park

Charity registration number: 1200511

Company number: CE030278

Objectives and Activities

Question SORP
Reference		 Response
Summary of the purposes
of the charity as set out in
its governing document.		 Para 1.17 The objectives of the charity are
twofold; Firstly; for the public benefit,
to promote the conservation,
protection, and improvement of the
physical, natural, and social
environment of Sywell Country Park.
Secondly; to provide facilities in the
interests of social welfare for
recreation and leisure time
occupation with a view to improving
the conditions of life for the
inhabitants of the surrounding area of
Sywell Country Park and to advance
public education in environmental
matters and of ways of better
conserving, protecting, and
improving the same wheresoever.
Summary of the main
activities in relation to
those purposes for the
public benefit, in particular,
the activities, projects or
services identified in the
accounts		 Para 1.17
and 1.19		 This period comprised the following
activities:
o An inaugural meeting on 28th
February 2023 to arrange a
schedule of quarterly meetings.
o A discussion on the creation of
FSCP Rules to identify and define
roles and responsibilities of
trustees in general and individual
trustees in particular.
o The setting up of a Current
Account and Savings Account with
NatWest using the Bankline

Page 1 of 11

system with the following
authorised signatories:
• Mike Gerrard - Treasurer
(full authorisation)
• Dave Sharrock – Chair (full
authorisation)
• Geoff Simons – Park Ranger
(partial authorisation
o The procurement of a Trustee
Indemnity Insurance Policy.
Statement confirming
whether the trustees have
had regard to the
guidance issued by the
Charity Commission on
public benefit.		 Para 1.18 The trustees are aware of, and have
had regard to, the guidance issued by
the Charity Commission on public
benefit.

Page 2 of 11

Additional information (optional)

You may choose to include further statements where relevant about:

Question SORP
reference		 Response
Policy on grant making. Para 1.38 Not applicable
Policy on social
investment including
program related
investment.		 Para 1.38 Not applicable
Contribution made by
volunteers.		 Para 1.38 The charity has supported on a
hundred (100) days of volunteering
time at Sywell Country Park up to the
31st March 2023
Other. Not Applicable

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Achievements and Performance

Question SORP
Reference		 Response
Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.		 Para 1.20 o
We mulched 500 trees during the
37 day period up to and including
31st March 2023.

Page 4 of 11

Additional Information (optional)

You may choose to include further statements where relevant about:

Question SORP
Reference		 Response
Achievements against
objectives set.		 Para 1.41
Performance of
fundraising activities
against objectives set.		 Para 1.41
Investment performance
against objectives.		 Para 1.41
Other.

Page 5 of 11

Financial Review

Question SORP
Reference		 Response
Review of the charity’s
financial position at the
end of the period		 Para 1.21 The charity had a starting fund of
£5080 which was provided by the
previous friends of the park group
which didn’t have charitable status.
At the end of the first operating year
(23rd February 2023 to 31st March
2023) the balance of funds was
£4804.00.
Statement explaining the
policy for holding reserves
stating why they are held.		 Para 1.22 Since the charity doesn’t employ
personnel or rent or own buildings,
our ongoing liabilities are small,
hence we hold a notional reserve of
£2000.00 but these funds are not
restricted and could be made
available should the trustees deem it
necessary.
Amount of reserves held. Para 1.22 The full amount is £4804.00
o £2804.00 in the Business Current
Account.
o £2000.00 in the Reserve Account.
Reasons for holding zero
reserves.		 Para 1.22 Not applicable
Details of fund materially
in deficit.		 Para 1.24 Not applicable
Explanation of any
uncertainties about the
charity continuing as a
going concern.		 Para 1.23 Not applicable

Page 6 of 11

Additional information (optional)

You may choose to include further statements where relevant about:

Question SORP
Reference		 Response
The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 Most of the sources of funds are from
corporate and public donations.
Investment policy and
objectives including any
social investment policy
adopted.		 Para 1.46 The charity makes no investments.
A description of the
principal risks facing the
charity		 Para 1.46 The charity is defined as low risk. It
does not make investments and
expenditure is only made contingent
on funding being available.
Other

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Structure, Governance and Management

Question SORP
Reference		 Response
Description of charity’s
trusts:
Type of governing
document: for example,
trust deed, memorandum,
and articles of association,
etc,		 Para 1.25 A formal document based on the
Foundation Model.
How is the charity
constituted?
For example, limited
company, unincorporated
association, CIO, etc.		 Para 1.25 Charitable Incorporated Organisation
whose only voting members are its
charity trustees.
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees.		 Para 1.25 Trustees are selected by invitation by
a majority vote of the current trustees.

Additional information (optional)

You may choose to include further statements where relevant about:

Question SORP
Reference		 Response
Policies and procedures
adopted for the induction
and training of trustees.		 Para 1.51
The charity’s
organisational structure
and any wider network
with which the charity
works.		 Para 1.51
Relationship with any
related parties		 Para 1.51
Other

Page 8 of 11

Reference and Administrative Details

Charity name Friends of Sywell Country Park
Other name the charity
uses		 Not applicable
Registered charity number 1200511
Charity’s principal address C/O Sywell Country Park, Washbrook Lane, Ecton,
Northampton. NN6 0QX

Names of the charity trustees who manage the charity

Trustee name Office (if any) Dates acted if not
for whole year		 Name of person (or
body) entitled to
appoint trustee (if any)
1 Dave Sharrock Chairperson 23rdFebruary 2023
to 31stMarch 2023
2 Mike Gerrard Treasurer 23rdFebruary 2023
to 31stMarch 2023
3 Glenn Mallard Joint secretary 23rdFebruary 2023
to 31stMarch 2023
4 Anita Mallard Joint secretary 23rdFebruary 2023
to 31stMarch 2023
5 Geoff Simons 23rdFebruary 2023
to 31stMarch 2023
6 Rachel Axford 23rdFebruary 2023
to 31stMarch 2023

Corporate trustees – names of the directors at the date the report was approved.

Director name Not applicable

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
Not applicable

Page 9 of 11

Funds held as custodian trustees on behalf of others.

Description of the assets
held in this capacity		 Not applicable
Name and objects of the
charity on whose behalf the
assets are held and how
this falls within the
custodian charity’s objects		 Not applicable
Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets		 Not applicable

Additional information (optional)

Names and addresses of advisers (optional information)

Type of adviser Name Address
Name of chief executive or names of senior staff members (optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Page 10 of 11

Declarations

The company has taken advantage of the small companies’ exemption in preparing the report above.

The trustees declare that they have approved the trustees’ report (including directors’ report) above.

Signed on behalf of the charity’s trustees/directors

Signature(s)
Full name(s)
Position (for example
Secretary, Chair, etc)
Date
David Allan Sharrock Michael Gerrard

Chair		 Treasurer
29thFebruary 2024 29thFebruary 2024

Page 11 of 11

Friends of Sywell Country Park (FSCP) Friends of Sywell Country Park (FSCP) Friends of Sywell Country Park (FSCP) Charity No
Company number CE030278 1200511
Receipts and payments accounts CC16a
For the period
from		 23/02/2023
Period start date		 To 31/03/2023
Period end date
Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £
-
-
5,080
-
-
-
-
-
5,080
-
-
-
5,080
-
-
276
-
-
-
-
-
-
276
-
-
-
276
4,804
-
-
4,804		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
-
-
5,080
-
-
-
-
-
5,080
-
-
-
5,080
-
-
276
-
-
-
-
-
-
276
-
-
-
276
4,804		 Last year
to the nearest £
Sales - -
Corporate Donation - -
General Public Donation 5,080 -
Interest - -
- -
- -
- -
- -
Sub total(Gross income for AR) 5,080 -
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
-

Purchase of materials and small tools		 - -
Refreshments for Volunteers - -
Insurance 276 -
- -
- -
- -
- -
- -
- -
**Sub total ** 276 -
A4 Asset and investment
purchases (see table)
, -
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
-
4,804 - - 4,804 -
- - - - -
- - - - -
4,804 - - 4,804 -

FSCP yr end 310323 CC16a_-_revisions_190417

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Section B Statement of assets and liabilities at the end of the Section B Statement of assets and liabilities at the end of the Section B Statement of assets and liabilities at the end of the period
Categories
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
None
Details
None
Details
Total cash funds
(agree balances with receipts and payments
account(s))
None
Details
Business current account
Reserve account
Details
None		 Unrestricted
funds
to nearest £
2,804
2,000
-
4,804
OK
Unrestricted
funds
to nearest £
-
-
-
-
-
-
Fund to which
asset belongs
Fund to which
asset belongs
Fund to which
liability relates		 Restricted
funds
to nearest £
-
-
-
-
OK
Restricted
funds
to nearest £
-
-
-
-
-
-
Cost (optional)
-
-
-
-
-
Cost (optional)
-
-
-
-
-
-
-
-
-
Amount due
(optional)
-
-
-
-
-		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
None -
-
-
-
-

FSCP yr end 310323 CC16a_-_revisions_190417

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This copy printed 29/02/2024

NOTES

  1. Cash / Last year

  2. Accounting standards

  3. Sales

  4. Assets

5

General Public donation figure year end 2023 includes the £5,080 transferred from the Sywell Country Park friends. This now disbanded group did not have charitable status.

In the interests of consistency the Charities receipts and payments accounts are prepared using the Free Agent accounting package provided as part of the Charities banking arrangment with Natwest At the year end the charity had made no sales. The charity has not aquired any assets during the year. None


Signature		 Print Name
Michael Gerrard		 Date of
approval
Michael Gerrard 29th Feb 2024

Signed by one or two trustees on behalf of all the trustees

FSCP yr end 310323 CC16a_-_revisions_190417

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