**Trustees’ Annual Report (including Directors’ report) for the period.** **From: Period start date - 23 February 2023 to: Period end date – 31[st] March 2023 Charity name: Friends of Sywell Country Park** **Charity registration number: 1200511** **Company number: CE030278** ## **Objectives and Activities** |**Question**|**SORP**
**Reference**|**Response**| |---|---|---| |Summary of the purposes
of the charity as set out in
its governing document.|Para 1.17|**The objectives of the charity are**
**twofold; Firstly; for the public benefit,**
**to promote the conservation,**
**protection, and improvement of the**
**physical, natural, and social**
**environment of Sywell Country Park.**
**Secondly; to provide facilities in the**
**interests of social welfare for**
**recreation and leisure time**
**occupation with a view to improving**
**the conditions of life for the**
**inhabitants of the surrounding area of**
**Sywell Country Park and to advance**
**public education in environmental**
**matters and of ways of better**
**conserving, protecting, and**
**improving the same wheresoever.**| |Summary of the main
activities in relation to
those purposes for the
public benefit, in particular,
the activities, projects or
services identified in the
accounts|Para 1.17
and 1.19|**This period comprised the following**
**activities:**
`o` **An inaugural meeting on 28th**
**February 2023 to arrange a**
**schedule of quarterly meetings.**
`o` **A discussion on the creation of**
**FSCP Rules to identify and define**
**roles and responsibilities of**
**trustees in general and individual**
**trustees in particular.**
`o` **The setting up of a Current**
**Account and Savings Account with**
**NatWest using the Bankline**| Page **1** of **11** |||**system with the following**
**authorised signatories:**
• **Mike Gerrard - Treasurer**
**(full authorisation)**
• **Dave Sharrock – Chair (full**
**authorisation)**
• **Geoff Simons – Park Ranger**
**(partial authorisation**
`o` **The procurement of a Trustee**
**Indemnity Insurance Policy.**| |---|---|---| |Statement confirming
whether the trustees have
had regard to the
guidance issued by the
Charity Commission on
public benefit.|Para 1.18|**The trustees are aware of, and have**
**had regard to, the guidance issued by**
**the Charity Commission on public**
**benefit.**| Page **2** of **11** ## **Additional information (optional)** You may choose to include further statements where relevant about: |**Question**|**SORP**
**reference**|**Response**| |---|---|---| |Policy on grant making.|Para 1.38|**Not applicable**| |Policy on social
investment including
program related
investment.|Para 1.38|**Not applicable**| |Contribution made by
volunteers.|Para 1.38|**The charity has supported on a**
**hundred (100) days of volunteering**
**time at Sywell Country Park up to the**
**31st March 2023**| |Other.||**Not Applicable**| Page **3** of **11** ## **Achievements and Performance** |**Question**|**SORP**
**Reference**|**Response**| |---|---|---| |Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.|Para 1.20|`o`
**We mulched 500 trees during the**
**37 day period up to and including**
**31st March 2023.**| Page **4** of **11** ## **Additional Information (optional)** You may choose to include further statements where relevant about: |**Question**|**SORP**
**Reference**|**Response**| |---|---|---| |Achievements against
objectives set.|Para 1.41|| |Performance of
fundraising activities
against objectives set.|Para 1.41|| |Investment performance
against objectives.|Para 1.41|| |Other.||| Page **5** of **11** ## **Financial Review** |**Question**|**SORP**
**Reference**|**Response**| |---|---|---| |Review of the charity’s
financial position at the
end of the period|Para 1.21|**The charity had a starting fund of**
**£5080 which was provided by the**
**previous friends of the park group**
**which didn’t have charitable status.**
**At the end of the first operating year**
**(23rd February 2023 to 31st March**
**2023) the balance of funds was**
**£4804.00.**| |Statement explaining the
policy for holding reserves
stating why they are held.|Para 1.22|**Since the charity doesn’t employ**
**personnel or rent or own buildings,**
**our ongoing liabilities are small,**
**hence we hold a notional reserve of**
**£2000.00 but these funds are not**
**restricted and could be made**
**available should the trustees deem it**
**necessary.**| |Amount of reserves held.|Para 1.22|**The full amount is £4804.00**
`o` **£2804.00 in the Business Current**
**Account.**
`o` **£2000.00 in the Reserve Account.**| |Reasons for holding zero
reserves.|Para 1.22|**Not applicable**| |Details of fund materially
in deficit.|Para 1.24|**Not applicable**| |Explanation of any
uncertainties about the
charity continuing as a
going concern.|Para 1.23|**Not applicable**| Page **6** of **11** ## **Additional information (optional)** You may choose to include further statements where relevant about: |**Question**|**SORP**
**Reference**|**Response**| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Most of the sources of funds are from**
**corporate and public donations.**| |Investment policy and
objectives including any
social investment policy
adopted.|Para 1.46|**The charity makes no investments.**| |A description of the
principal risks facing the
charity|Para 1.46|**The charity is defined as low risk. It**
**does not make investments and**
**expenditure is only made contingent**
**on funding being available.**| |Other||| Page **7** of **11** ## **Structure, Governance and Management** |**Question**|**SORP**
**Reference**|**Response**| |---|---|---| |Description of charity’s
trusts:||| |Type of governing
document: for example,
trust deed, memorandum,
and articles of association,
etc,|Para 1.25|**A formal document based on the**
**Foundation Model.**| |How is the charity
constituted?
For example, limited
company, unincorporated
association, CIO, etc.|Para 1.25|**Charitable Incorporated Organisation**
**whose only voting members are its**
**charity trustees.**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees.|Para 1.25|**Trustees are selected by invitation by**
**a majority vote of the current trustees.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |**Question**|**SORP**
**Reference**|**Response**| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees.|Para 1.51|| |The charity’s
organisational structure
and any wider network
with which the charity
works.|Para 1.51|| |Relationship with any
related parties|Para 1.51|| |Other||| Page **8** of **11** ## **Reference and Administrative Details** |Charity name|**Friends of Sywell Country Park**| |---|---| |Other name the charity
uses|**Not applicable**| |Registered charity number|**1200511**| |Charity’s principal address|**C/O Sywell Country Park, Washbrook Lane, Ecton,**
**Northampton. NN6 0QX**| **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (if any)**|**Dates acted if not**
**for whole year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if any)**| |---|---|---|---|---| |1|Dave Sharrock|Chairperson|23rdFebruary 2023
to 31stMarch 2023|| |2|Mike Gerrard|Treasurer|23rdFebruary 2023
to 31stMarch 2023|| |3|Glenn Mallard|Joint secretary|23rdFebruary 2023
to 31stMarch 2023|| |4|Anita Mallard|Joint secretary|23rdFebruary 2023
to 31stMarch 2023|| |5|Geoff Simons||23rdFebruary 2023
to 31stMarch 2023|| |6|Rachel Axford||23rdFebruary 2023
to 31stMarch 2023|| ## **Corporate trustees – names of the directors at the date the report was approved.** **Director name Not applicable** ## **Name of trustees holding title to property belonging to the charity** |**Trustee name**|**Dates acted if not for whole year**| |---|---| |**Not applicable**|| Page **9** of **11** ## **Funds held as custodian trustees on behalf of others.** |Description of the assets
held in this capacity|**Not applicable**| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how
this falls within the
custodian charity’s objects|**Not applicable**| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|**Not applicable**| ## **Additional information (optional)** ## **Names and addresses of advisers (optional information)** |**Type of adviser**|**Name**|**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** Page **10** of **11** ## **Declarations** **The company has taken advantage of the small companies’ exemption in preparing the report above.** **The trustees declare that they have approved the trustees’ report (including directors’ report) above.** **Signed on behalf of the charity’s trustees/directors** |**Signature(s)**
**Full name(s)**
**Position (for example**
**Secretary, Chair, etc)**
**Date**||| |---|---|---| ||David Allan Sharrock|Michael Gerrard| ||
Chair|Treasurer| ||29thFebruary 2024|29thFebruary 2024| Page **11** of **11** |**Friends of Sywell Country Park (FSCP)**|**Friends of Sywell Country Park (FSCP)**|**Friends of Sywell Country Park (FSCP)**|**Charity No**||| |---|---|---|---|---|---| |**Company number CE030278**|||**1200511**||| |**Receipts and payments accounts**|||||**CC16a**| |**For the period**
**from**|**23/02/2023**
Period start date|**To**|**31/03/2023**
Period end date||| |**Section A Receipts and payments**|**Section A Receipts and payments**|||||| |---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**-**
**-**
**5,080**
**-**
**-**
**-**
**-**
**-**
**5,080**
**-**
**-**
**-**
**5,080**
**-**
**-**
**276**
**-**
**-**
**-**
**-**
**-**
**-**
**276**
**-**
**-**
**-**
**276**
**4,804**
**-**
**-**
**4,804**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**-**
**-**
**5,080**
**-**
**-**
**-**
**-**
**-**
**5,080**
**-**
**-**
**-**
**5,080**
**-**
**-**
**276**
**-**
**-**
**-**
**-**
**-**
**-**
**276**
**-**
**-**
**-**
**276**
**4,804**||**Last year**
**to the nearest £**| |Sales|**-**|||||**-**| |Corporate Donation|**-**|||||**-**| |General Public Donation|**5,080**|||||**-**| |Interest|**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_**_(Gross income for AR)_|**5,080**|||||**-**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**|||||**-**| |**_Sub total_**|**-**|||||**-**| |**_Total receipts_**
**A3 Payments**||||||| |||||||**-**| |||||||| |
Purchase of materials and small tools|**-**|||||**-**| |Refreshments for Volunteers|**-**|||||**-**| |Insurance|**276**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_ **|**276**|||||**-**| |||||||| |**A4 Asset and investment**
**purchases (see table)**||||||| |**,**|**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**-**| |||||||| ||**4,804**|**-**|**-**|**4,804**||**-**| ||**-**|**-**|**-**|**-**||**-**| ||**-**|**-**|**-**|**-**||**-**| ||**4,804**|**-**|**-**|**4,804**||**-**| FSCP yr end 310323 CC16a_-_revisions_190417 1 of 3 This copy printed 29/02/2024 |**Section B Statement of assets and liabilities at the end of the**|**Section B Statement of assets and liabilities at the end of the**|**Section B Statement of assets and liabilities at the end of the**|**period**|| |---|---|---|---|---| |**Categories**
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
None
**Details**
None
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
None
**Details**
Business current account
Reserve account
**Details**
None|**Unrestricted**
**funds**
**to nearest £**
**2,804**
**2,000**
**-**
**4,804**
OK
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
OK
**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to nearest £**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||OK| |||||**Endowment**
**funds**
**to nearest £**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**When due**
**(optional)**| ||None||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| FSCP yr end 310323 CC16a_-_revisions_190417 2 of 3 This copy printed 29/02/2024 ## NOTES 1. Cash / Last year 2. Accounting standards 3. Sales 4. Assets 5 General Public donation figure year end 2023 includes the £5,080 transferred from the Sywell Country Park friends. This now disbanded group did not have charitable status. In the interests of consistency the Charities receipts and payments accounts are prepared using the Free Agent accounting package provided as part of the Charities banking arrangment with Natwest At the year end the charity had made no sales. The charity has not aquired any assets during the year. None |
Signature|Print Name
Michael Gerrard|Date of
approval| |---|---|---| ||Michael Gerrard|29th Feb 2024| |||| Signed by one or two trustees on behalf of all the trustees FSCP yr end 310323 CC16a_-_revisions_190417 3 of 3 This copy printed 29/02/2024