Five Ashes Village Hall CIO Charity Registration Number 1200473 Annual Report and Financial Statements 31st December 2024
Five Ashes Vlllage Hall CIO Charity Registratlon Number 1200473 CONTENTS Page Legal and other Informatton 2 - 4 Tru8tee$' report Independent examinerf3 report ststement of assets & liabilities Summary of reciepls & payments 8 - 9 Detsiled breakdown of reciepls 10 Detsilgd breakdown of payment$
Five Ashes Village Hall CIO Charity Registratlon Number 1200473 LEGAL AND OTHER INFORMATION Trustses Geoffrey Gregory Penny Kemp Graham Playfool Sue Wren Registered Company number CE030794 Reglstered office Flve Ashes Village Hall Five Ashes East Sussex TN20 6JA Bankers CAF Bank Llmlted Formatlon Date 181 March 2023 Independent examlner Des LaMbt OBE Page 1
Five Ashes Vlllage Hall CIO Charlty Registration Number 1200473 TRUSTEES REPORT Structuro, Governance and Management Tha organi8ation 1$ & chartlable organisation, incorporated on 1 March 2023 and registered as a char((y on 22 September 2022. The charity was established under a Memorandum of Association which established the objects and powers of the charity and Ss governeis under its Articles of Association. We have adopted the Charity Commiss ions Viodel Consiilulion to ensure we comply with the Charities Act 2011 Ithe 2011 Act) and the General Regulations. This helps us to ensure we.. r&flect r8¢ommended best prnetic8,' and are legally compllanl bl Objects The objeet of the charity is, in the interests of social welfare, to Improve the conditions of life of the Inhabitsnts of Five Ashes, in the Parish of Male1d and Five Ashe8, in the County of East Sussèx wilhoul distinction of polib'cal persuasion, race, sex. religion, sexual orientation, age or disability or other opinlons by the provision and maintenance of.. b} a village and recreation ground for u86 by the inhabltants, including use for.. M118, lectures and classes, and other forms of recreation and leisure-llme actlvftios. Nothing In this constitution shall authorise an appllcalion of the property ol the CIO for the purposes which are not charitable in accordance with Isection 7 of the Charitie$ and Trustee Investment (Scotland) Act 2005] and Isection 2 of the Charities Act (Northem Ireland} 20081 Maln actlvlties In relatlon to the objects of the Charfty The Committeg is responsible for all matters associated w((h the day to day runnlng of the Five Ashes villag6 hall. thg playing field, sensory garden and car park attached lo it. b) 11 is requirpd lo ttomply with any1ggi81alion whlch im.pacts on the provision mad9 by the trustpe8. 11 seeks lo promotè and publicise acllvllies whlch benefit the imme(Siate communlty and the wider parish residents wherever possible. 11 provide8 facilitie8 which are fil for purpose to enabla any indivldual or group who may benef(( from the use of thè building as a polnl of social gathering or learnlng devek)pmenl to do so. It has developed the Web sile 2nd other sociql media platforms. 11 liaises with the parish council over maintgnance of the play area. It acts as a sounding board for the Parl8h council and 8 communication mechanism from the parish council back to the residents. dl gl 11 submits financial information lo the appropriate authorities as part ol Ils cx)nlinuing status. Page 2
Flve Ashes Vlllage Hall CIO Charrty Registratlon Number 1200473 TRUSTEES REPORT Achlevements and performance The electricity supply contra¢t was ren&golSaled durlng the cours6 of the year which, as expected, saw prl¢es conllr14Je on an upward trend for all of the tariffs which we had al our disposal. The overall increasg for ¢onsumplK)n charges, on an annual basls was expeclod to be aroijnd £1500 above current costs. The new contract is negotiated for a thre& year perlod to give us certalnly in the medlum term and we need lo recognise that we have enjoyed the benefits of very low laTiffs for th8 last of the three year5. As part of an offset strategy to minimise an Increase in hire charges as a consequence of the increased running costs, we installed a further range of solar panels, ballery storage and an energy dlverter system. The installation had a projected income generation of about £2000 a year, plus some savings by In-house use of generated power. We have not yel seèn the beneflt of a full yèar incomè from the generation nor th& Ilkely offset saving thi$ will bring. Currently there are 27 groups meeting regularty during the course of the week. tysIc81 activrties inclL¢de dance, yoga, keèp fil, pilates, baby sensory, table tennis and riflè shooting. A local crfcket clltb use the rield during the Summer months along wtth vlllage stoolball Club. On& off events include private hire fvncfjons, qubz nights and horticultural shows. Flnanclal Revlew Tha CIO'S income Is mainly generated from hire of tho vlllage hall and recreation ground, thls generated £27,068 in the financial year12023 - £22,172). Other income of £6,15212023- £3.4971 was achieved. In the last financial year the village hall received A bequest of £76,386 (valuè now £79,482 th accumulated interost and reported under Restricted Funds) from a local resident. The Management Committee considers requ8sls for funds from applicants by reference to the guidan given in the trust document. Exponditure for th& financial year was £17,35812023- £15,0941 resulting In a trading surplus of £10,603 12023- t11,6 after adlusling for the restrict8d funds received). Daposits paid by hlrers are shown as income and deposits ropaid lo hirers as expenditure lo comply wlth the cash accounting policy adopted by the Trustees. The CIO has Invested in sustainable lechnologles whlch will miligale the increases in energy costs and thus reduce il's risk to fvlure market price increases. The hire fees charged are constanuy reviewed against the CIO'S cost base and local eompelilion. The CIO holds Unrestricted Funds in resoNe and the trustees continually review th8 level needed lo effectively n7anage the charity. The Truslpes h.ave delefmined that the appropri8le level of funds lo hold in this respect is six months of the charilles. running ¢osts. Additionally the Trustees also make allocations lo fijnd specSf(c capital projgcts. The freehokj valuation is based on the latest insurance providerfs valuation as to the ¢051 for re-building the hall. Th8 underlying land along with the recreation ground has not been valued. The fre6hold tille is vested in the name of The Official Custodian for Charities. The Trusteès have approved the adoption of Ih8'lndep6ndent Examinel approach rather than an appolntmenl of a professional firm to audit the CIO'S financial a¢counls. Page 3
Flve Ashes Village Hall CIO Charity Reglstration Number 1200473 TRUSTEES REPORT Publlc Beneflt The chantys ITUStees hav8 complied wllh thelr duty to have due regard lo the guidance on public benefit published by the commlssion in exercising their powers or duties. The Trustees confirm that in their opinion, the work of the charity is of public beneffl in providing a communal fality. The Trustees are all volunteers who received no benefit from the ¢harity. The CIO provides charitable support is provided to non-profit maklng ofganisalions by way of subsidisgd hire fees. Thls amounted to £597 In the financial year and Is expected lo increase in futuro. Statement of Trustees, Responslbllltles The Chariles Act and the Compaiii&s Act requirgs the trustees to preparè accounts for each finanla1 year whS¢h give a twe and fair view of the state of affairs of the charity as at the end of the Ilnancial year and of the surplus or d&ficil of the charity. In prepang those accounts the trustees are r8qLtired to'.- S818cI suitsble accounllng policies and then apply them consislendy. mak$ judgemerkts and estsmates that are rea80nable and prudent. state whelhei the policles adopted are in 8¢cord with SORP and with applicable accounting standards, sublect lo any material departures disclosed and explained in the financial Slalemonls. bl dl prepare the accounts on the going coneern basis unless It is Inapprowlate to assume that the charity will continue in business. The Iruslees are also reswnsible for maintaining proper accounting records whlch di$c108e wth reasonable accuracy al any time the financial position of the chartty and which are sufficient to show and explain the charill8 IransactIons and enable them lo ensure that the accounts comply with the Companies Act 20 and comply wllh regulations made under the Charitles Act. They are also responsible for safeguarding the assets of the eharily and hence for taking reasonable steps for the prevention and detection of fraud or other Irregularities. The trust&es are also responsible for the contents of the trustees, report, and the restx)nsibility of the independent gxaminer in relation lo the trustees, report ts limited lo oxamining the report and ensuring that, on thg face of th8 report, there are no inGonslstencies w((h the ffgurgs dl8dosed In the flnancial statements. This report has been prepared In accordan¢e with the Statement of Recommended Practice.. FRS102- Second gdition O¢tober 2019 8rKJ in accordance wth the spgcial provision8 for sm811 companies under Part 15 of the Companles Act 2006. This rewjrt was approved by the board of trustees on 14 March 2025 and signed on Its behalf by Geoff Gregory Chalrman Page 4
Flve Ashes Vlllage Hell CIO Charity Registratlon Number 1200473 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE CHARiri I report on the accounts of the CIO for the year ended 31 D8mber 2024, which are set out on pages 6 - 11. Respectlve responslbilities of trustees and examlner The charills trustees are responsible for the preparation of financial ststements In accordance with the requirements of the CharitEs Act 2011. The charity's trustees conslder that an audk is not required for this period under section 144 of the Charities Act 2011, and that an independenl examination is needed. Having satisf18d myself that tho charity is not subloct lo audit under company law and is eligible for independent examinatKJn, it is my responsibillty lo= examine the accounts under Section 145 of the CharilEs Act 2011, b. to follow the procedures laid down in the General Dlreclions given by the Charlty Commission lunder section 14515llbl of the Charf(ies Act 2011, and c. to stste whether particular matters have come to my attention. Basls of Independent examlnefs report My examination was carried out in a¢wrdance with the General Directions gfven by the Charity Commission. An examination includes a revlew of the accountlng records kept by the charity 8nd a comparison of the accounts presented with those records. It also includes consideratK)n of any unusual Items or disclosures in the accounts and s88klng explanations from you as Iruslees concarning any such mattets. The procedures undertakèn do not provide all the evidence that would be requlred in an audSt, and consequenuy no opinion Is givon as to whether the accounts present a Irue and faw view and the rewrt is Iimf(ed lo those matters set out in the statement below. Independent examlner's statement I have completed my examination. I confirm no matter has come to my att9ntlon In connection wf(h the examination glvlng me cause lo belleve that in any material respect= a. accounting records were not kept in respect of the CIO as required by Section 130 of the Charitres Act 2011,'or b. the accounts do not comply with those rècords,. or c. the accounts lo not comply with accounting requSrements concerning the form and conterrt of accounts Set out by the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair vloiv. whlch is not a matter considei ed as part. of th independ¢,-,t examln&tion. I have no concerns and have come across no matters in connection th the examination to which attentDn should be drawn in the report in order to enabl• a proper undot$t8nding of thè flnanci818tat?ment$ to b& rgached. Des Lambert OBE Dated 9 Aprfl 2025 Page 5
Flve Ashes Vlllage Hall CIO Charlty Reglstration Number 1200473 STATEMENT OF SETs AND LIABILITIES 31st Decembor 2024 Note 2024 2023 FIXED ASSETS 1 Freehold 1.302.933 1,302,933 Totsl Flxed Assets 1,302,933 1,302.933 CURRENT ASSETS CAF Bank- Cash CAF Bank- Gold 1 CAF Bank- Gold 2 13,770 59,336 79,482 8.660 62,914 77,821 Total Current Assets 152,588 149,395 RESERVE FUNDS 2 Allocated Funds Unallocaled Funds 3 Restricted Funds 69,750 3,356 79,482 68,500 3,074 77,821 Total Reserve Funds 152,588 149395 Page 6
Five Ashes Vlllage Hall CIO Charity Registratlon Number 1200473 RECEIPTS & PAYMENTS SUMMARY FOR THE YEAR IO 31st December 2024 2024 2023 Receipts Hire of the facilitios Other income generated by the CIO Donatlons and grants -unreslrlcled Donations and grants -restri¢ted Total Recelpts 27,068 6,152 7.695 22,172 3,497 1,068 76,624 40,915 103,361 Payments Event costs Utility costs prniseS maintenance costs Legal and professional costs Charitable Support Other costs 133 4,741 7,019 3,268 597 1.600 3,115 7,227 3,737 28 1,427 Total Payments 17,358 15,094 Operating Surplus 23,557 88,267 Payments for Allocated Projects Car park expansion Tables & Chairs Reacement Solar PV Equipment Defibrillator 1.176 3,258 15.930 1,075 845 20.364 1,920 Transfer to Reserve Funds 3,193 86,347 Movemepts In Re8erve Funds Unrgstrlctèd-allocatsd Unrestricted -unallocal8d Restrictsd 1,250 282 1,661 3,193 5,881 2,645 77,821 86,347 Page 7
Flve Ashes Village Hall CIO Charity Reglstratlon Number 1200473 DETAILED RECEIPTS FOR THE YEAR TO 31st December 2024 2024 2023 Recelpts from hire of the hall & playlng fleld Frequent Users ACRES Art Club Baby Explorers Dlscofit Gold East Sussex Dance Studios Happy Tai Chi Hatha Yoga healhfield Fll Camp Hlgh Weald Bee Keepers Assoclalion Horticultural Society Idèal Perfomiing Arts KP Fitness MAYFACS Male1d cCkel Club Mayfl8ld Film Club Mayfield U3A Mayfleld Wine Society Mayzng Choir Oz Tols Paragon Motors Parish Council Pilsles AOK Pilatss LH Pilates SW Rifl& Club Seeboard Camping Club Slrènglh Class Studio N Dan SYM Dance Table Tennis Club Yoga KD 287 1,149 2,952 469 1.555 1,058 207 816 507 1,012 365 2,835 306 216 277 63 1,780 236 812 700 383 493 294 688 134 1.600 875 802 540 448 280 1,300 875 350 464 455 256 1.964 599 1,140 547 396 1,194 718 316 397 478 417 453 190 400 299 Other Users Casual Hbre Depos(£s Other In(xJme 4,589 1,450 e7 27,068 3,841 1,600 50 22,172 Sub Total Page 8
2024 2023 Receipts generated by the CIO F8ed In tariff Fundraising Events Interest Summer Falr 1,589 735 3,398 430 6,152 824 2.386 287 3,497 Sub Total Re¢eipt$ from donatlons and grnnts Tremaine Will Trust Other donations Flvo Ashes 300 CILfb 76.624 68 1,000 77,692 6,695 1.000 7,695 Sub Total Total Recelpts 103 361 Page 9
Flve Ashes Village Hall CIO Charlty Registration Number 1200473 DETAILED PAYMENTS FOR THE YEAR TO 31st December 2023 2024 2023 Event payments Fundraislng Events Summ8r Falr Costs 33 100 133 160 160 Sub Total Utlllfy payments Council Tax Electricity Telecoms Waste Dlsposal Water 275 3,052 307 710 397 4,741 233 1,669 304 535 374 3,115 Sub Total Premlses malntenance payments Buildlng fabrfc internal & external Compliance Consumableslsmall equlpment Goneral Cleaning 2,883 591 1,215 2,330 7.019 4,099 1,149 1,979 7.227 Sub Total Legal and professlonal payments Bank charges Insurance Licences 60 2,842 366 3,268 80 2,752 305 3,137 Sub Total Charltable Support Charitable Support 597 597 28 28 Sub Total Other payments Deposlls returned Sundrles 1,600 1,427 Sub Total 1,427 Total Payments 17.358 15,094 Page 10