Five Ashes Village Hall CIO
Charity Registration Number 1200473
Annual Report and Financial Statements
31st December 2024

Five Ashes Vlllage Hall CIO
Charity Registratlon Number 1200473
CONTENTS
Page
Legal and other Informatton
2 - 4 Tru8tee$' report
Independent examinerf3 report
ststement of assets & liabilities
Summary of reciepls & payments
8 - 9 Detsiled breakdown of reciepls
10
Detsilgd breakdown of payment$

Five Ashes Village Hall CIO
Charity Registratlon Number 1200473
LEGAL AND OTHER INFORMATION
Trustses
Geoffrey Gregory
Penny Kemp
Graham Playfool
Sue Wren
Registered Company number
CE030794
Reglstered office
Flve Ashes Village Hall
Five Ashes
East Sussex
TN20 6JA
Bankers
CAF Bank Llmlted
Formatlon Date
181 March 2023
Independent examlner
Des LaMb￿t OBE
Page 1

Five Ashes Vlllage Hall CIO
Charlty Registration Number 1200473
TRUSTEES REPORT
Structuro, Governance and Management
Tha organi8ation 1$ & chartlable organisation, incorporated on 1 March 2023 and registered as a char((y on
22 September 2022. The charity was established under a Memorandum of Association which established
the objects and powers of the charity and Ss governeis under its Articles of Association. We have adopted
the Charity Commiss
ions Viodel Consiilulion to ensure we comply with the Charities Act 2011 Ithe 2011
Act) and the General Regulations. This helps us to ensure we..
r&flect r8¢ommended best prnetic8,' and
are legally compllanl
bl
Objects
The objeet of the charity is, in the interests of social welfare, to Improve the conditions of life of the
Inhabitsnts of Five Ashes, in the Parish of Ma￿le1d and Five Ashe8, in the County of East Sussèx wilhoul
distinction of polib'cal persuasion, race, sex. religion, sexual orientation, age or disability or other opinlons
by the provision and maintenance of..
b}
a village and recreation ground for u86 by the inhabltants, including use for..
M￿11￿￿8, lectures and classes, and
other forms of recreation and leisure-llme actlvftios.
Nothing In this constitution shall authorise an appllcalion of the property ol the CIO for the purposes which
are not charitable in accordance with Isection 7 of the Charitie$ and Trustee Investment (Scotland) Act
2005] and Isection 2 of the Charities Act (Northem Ireland} 20081
Maln actlvlties In relatlon to the objects of the Charfty
The Committeg is responsible for all matters associated w((h the day to day runnlng of the Five Ashes
villag6 hall. thg playing field, sensory garden and car park attached lo it.
b)
11 is requirpd lo ttomply with any1ggi81alion whlch im.pacts on the provision mad9 by the trustpe8.
11 seeks lo promotè and publicise acllvllies whlch benefit the imme(Siate communlty and the wider
parish residents wherever possible.
11 provide8 facilitie8 which are fil for purpose to enabla any indivldual or group who may benef((
from the use of thè building as a polnl of social gathering or learnlng devek)pmenl to do so.
It has developed the Web sile 2nd other sociql media platforms.
11 liaises with the parish council over maintgnance of the play area.
It acts as a sounding board for the Parl8h council and 8 communication mechanism from the
parish council back to the residents.
dl
gl
11 submits financial information lo the appropriate authorities as part ol Ils cx)nlinuing status.
Page 2

Flve Ashes Vlllage Hall CIO
Charrty Registratlon Number 1200473
TRUSTEES REPORT
Achlevements and performance
The electricity supply contra¢t was ren&golSaled durlng the cours6 of the year which, as expected, saw
prl¢es conllr14Je on an upward trend for all of the tariffs which we had al our disposal. The overall increasg
for ¢onsumplK)n charges, on an annual basls was expeclod to be aroijnd £1500 above current costs. The
new contract is negotiated for a thre& year perlod to give us certalnly in the medlum term and we need lo
recognise that we have enjoyed the benefits of very low laTiffs for th8 last of the three year5.
As part of an offset strategy to minimise an Increase in hire charges as a consequence of the increased
running costs, we installed a further range of solar panels, ballery storage and an energy dlverter system.
The installation had a projected income generation of about £2000 a year, plus some savings by In-house
use of generated power. We have not yel seèn the beneflt of a full yèar incomè from the generation nor
th& Ilkely offset saving thi$ will bring.
Currently there are 27 groups meeting regularty during the course of the week. tysIc81 activrties inclL¢de
dance, yoga, keèp fil, pilates, baby sensory, table tennis and riflè shooting. A local crfcket clltb use the
rield during the Summer months along wtth vlllage stoolball Club. On& off events include private hire
fvncfjons, qubz nights and horticultural shows.
Flnanclal Revlew
Tha CIO'S income Is mainly generated from hire of tho vlllage hall and recreation ground, thls generated
£27,068 in the financial year12023 - £22,172). Other income of £6,15212023- £3.4971 was achieved. In
the last financial year the village hall received A bequest of £76,386 (valuè now £79,482 ￿th accumulated
interost and reported under Restricted Funds) from a local resident. The Management Committee
considers requ8sls for funds from applicants by reference to the guidan￿ given in the trust document.
Exponditure for th& financial year was £17,35812023- £15,0941 resulting In a trading surplus of £10,603
12023- t11,￿6 after adlusling for the restrict8d funds received). Daposits paid by hlrers are shown as
income and deposits ropaid lo hirers as expenditure lo comply wlth the cash accounting policy adopted by
the Trustees.
The CIO has Invested in sustainable lechnologles whlch will miligale the increases in energy costs and
thus reduce il's risk to fvlure market price increases. The hire fees charged are constanuy reviewed
against the CIO'S cost base and local eompelilion.
The CIO holds Unrestricted Funds in resoNe and the trustees continually review th8 level needed lo
effectively n7anage the charity. The Truslpes h.ave delefmined that the appropri8le level of funds lo hold in
this respect is six months of the charilles. running ¢osts. Additionally the Trustees also make allocations lo
fijnd specSf(c capital projgcts.
The freehokj valuation is based on the latest insurance providerfs valuation as to the ¢051 for re-building
the hall. Th8 underlying land along with the recreation ground has not been valued. The fre6hold tille is
vested in the name of The Official Custodian for Charities.
The Trusteès have approved the adoption of Ih8'lndep6ndent Examinel approach rather than an
appolntmenl of a professional firm to audit the CIO'S financial a¢counls.
Page 3

Flve Ashes Village Hall CIO
Charity Reglstration Number 1200473
TRUSTEES REPORT
Publlc Beneflt
The chantys ITUStees hav8 complied wllh thelr duty to have due regard lo the guidance on public benefit
published by the commlssion in exercising their powers or duties. The Trustees confirm that in their
opinion, the work of the charity is of public beneffl in providing a communal fa￿lity. The Trustees are all
volunteers who received no benefit from the ¢harity.
The CIO provides charitable support is provided to non-profit maklng ofganisalions by way of subsidisgd
hire fees. Thls amounted to £597 In the financial year and Is expected lo increase in futuro.
Statement of Trustees, Responslbllltles
The Chariles Act and the Compaiii&s Act requirgs the trustees to preparè accounts for each finan￿la1 year
whS¢h give a twe and fair view of the state of affairs of the charity as at the end of the Ilnancial year and of
the surplus or d&ficil of the charity.
In prepa￿ng those accounts the trustees are r8qLtired to'.-
S818cI suitsble accounllng policies and then apply them consislendy.
mak$ judgemerkts and estsmates that are rea80nable and prudent.
state whelhei the policles adopted are in 8¢cord with SORP and with applicable accounting
standards, sublect lo any material departures disclosed and explained in the financial Slalemonls.
bl
dl
prepare the accounts on the going coneern basis unless It is Inapprowlate to assume that the
charity will continue in business.
The Iruslees are also reswnsible for maintaining proper accounting records whlch di$c108e wth
reasonable accuracy al any time the financial position of the chartty and which are sufficient to show and
explain the charill8 IransactIons and enable them lo ensure that the accounts comply with the
Companies Act 20￿ and comply wllh regulations made under the Charitles Act. They are also
responsible for safeguarding the assets of the eharily and hence for taking reasonable steps for the
prevention and detection of fraud or other Irregularities.
The trust&es are also responsible for the contents of the trustees, report, and the restx)nsibility of the
independent gxaminer in relation lo the trustees, report ts limited lo oxamining the report and ensuring
that, on thg face of th8 report, there are no inGonslstencies w((h the ffgurgs dl8dosed In the flnancial
statements.
This report has been prepared In accordan¢e with the Statement of Recommended Practice.. FRS102-
Second gdition O¢tober 2019 8rKJ in accordance wth the spgcial provision8 for sm811 companies under
Part 15 of the Companles Act 2006.
This rewjrt was approved by the board of trustees on 14 March 2025 and signed on Its behalf by
Geoff Gregory
Chalrman
Page 4

Flve Ashes Vlllage Hell CIO
Charity Registratlon Number 1200473
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE CHARiri
I report on the accounts of the CIO for the year ended 31 D8￿mber 2024, which are set out on pages 6 - 11.
Respectlve responslbilities of trustees and examlner
The charills trustees are responsible for the preparation of financial ststements In accordance with the
requirements of the CharitEs Act 2011. The charity's trustees conslder that an audk is not required for this
period under section 144 of the Charities Act 2011, and that an independenl examination is needed.
Having satisf18d myself that tho charity is not subloct lo audit under company law and is eligible for
independent examinatKJn, it is my responsibillty lo=
examine the accounts under Section 145 of the CharilEs Act 2011,
b. to follow the procedures laid down in the General Dlreclions given by the Charlty Commission lunder
section 14515llbl of the Charf(ies Act 2011, and
c. to stste whether particular matters have come to my attention.
Basls of Independent examlnefs report
My examination was carried out in a¢wrdance with the General Directions gfven by the Charity Commission.
An examination includes a revlew of the accountlng records kept by the charity 8nd a comparison of the
accounts presented with those records. It also includes consideratK)n of any unusual Items or disclosures in
the accounts and s88klng explanations from you as Iruslees concarning any such mattets. The procedures
undertakèn do not provide all the evidence that would be requlred in an audSt, and consequenuy no opinion Is
givon as to whether the accounts present a Irue and faw view and the rewrt is Iimf(ed lo those matters set
out in the statement below.
Independent examlner's statement
I have completed my examination. I confirm no matter has come to my att9ntlon In connection wf(h the
examination glvlng me cause lo belleve that in any material respect=
a. accounting records were not kept in respect of the CIO as required by Section 130 of the Charitres Act
2011,'or
b. the accounts do not comply with those rècords,. or
c. the accounts lo not comply with accounting requSrements concerning the form and conterrt of accounts Set
out by the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts
give a true and fair vloiv. whlch is not a matter considei ed as part. of th￿ independ¢,-,t examln&tion.
I have no concerns and have come across no matters in connection ￿th the examination to which attentDn
should be drawn in the report in order to enabl• a proper undot$t8nding of thè flnanci818tat?ment$ to b&
rgached.
Des Lambert OBE
Dated 9 Aprfl 2025
Page 5

Flve Ashes Vlllage Hall CIO
Charlty Reglstration Number 1200473
STATEMENT OF ￿SETs AND LIABILITIES
31st Decembor 2024
Note
2024
2023
FIXED ASSETS
1 Freehold
1.302.933
1,302,933
Totsl Flxed Assets
1,302,933
1,302.933
CURRENT ASSETS
CAF Bank- Cash
CAF Bank- Gold 1
CAF Bank- Gold 2
13,770
59,336
79,482
8.660
62,914
77,821
Total Current Assets
152,588
149,395
RESERVE FUNDS
2 Allocated Funds
Unallocaled Funds
3 Restricted Funds
69,750
3,356
79,482
68,500
3,074
77,821
Total Reserve Funds
152,588
149395
Page 6

Five Ashes Vlllage Hall CIO
Charity Registratlon Number 1200473
RECEIPTS & PAYMENTS SUMMARY
FOR THE YEAR IO
31st December 2024
2024
2023
Receipts
Hire of the facilitios
Other income generated by the CIO
Donatlons and grants -unreslrlcled
Donations and grants -restri¢ted
Total Recelpts
27,068
6,152
7.695
22,172
3,497
1,068
76,624
40,915
103,361
Payments
Event costs
Utility costs
p￿rniseS maintenance costs
Legal and professional costs
Charitable Support
Other costs
133
4,741
7,019
3,268
597
1.600
3,115
7,227
3,737
28
1,427
Total Payments
17,358
15,094
Operating Surplus
23,557
88,267
Payments for Allocated Projects
Car park expansion
Tables & Chairs Re￿acement
Solar PV Equipment
Defibrillator
1.176
3,258
15.930
1,075
845
20.364
1,920
Transfer to Reserve Funds
3,193
86,347
Movemepts In Re8erve Funds
Unrgstrlctèd-allocatsd
Unrestricted -unallocal8d
Restrictsd
1,250
282
1,661
3,193
5,881
2,645
77,821
86,347
Page 7

Flve Ashes Village Hall CIO
Charity Reglstratlon Number 1200473
DETAILED RECEIPTS
FOR THE YEAR TO
31st December 2024
2024
2023
Recelpts from hire of the hall & playlng fleld
Frequent Users
ACRES
Art Club
Baby Explorers
Dlscofit Gold
East Sussex Dance Studios
Happy Tai Chi
Hatha Yoga
healhfield Fll Camp
Hlgh Weald Bee Keepers Assoclalion
Horticultural Society
Idèal Perfomiing Arts
KP Fitness
MAYFACS
Ma￿le1d c￿Ckel Club
Mayfl8ld Film Club
Mayfield U3A
Mayfleld Wine Society
Mayzng Choir
Oz Tols
Paragon Motors
Parish Council
Pilsles AOK
Pilatss LH
Pilates SW
Rifl& Club
Seeboard Camping Club
Slrènglh Class
Studio N Dan
SYM Dance
Table Tennis Club
Yoga KD
287
1,149
2,952
469
1.555
1,058
207
816
507
1,012
365
2,835
306
216
277
63
1,780
236
812
700
383
493
294
688
134
1.600
875
802
540
448
280
1,300
875
350
464
455
256
1.964
599
1,140
547
396
1,194
718
316
397
478
417
453
190
400
299
Other Users
Casual Hbre
Depos(£s
Other In(xJme
4,589
1,450
e7
27,068
3,841
1,600
50
22,172
Sub Total
Page 8

2024
2023
Receipts generated by the CIO
F8ed In tariff
Fundraising Events
Interest
Summer Falr
1,589
735
3,398
430
6,152
824
2.386
287
3,497
Sub Total
Re¢eipt$ from donatlons and grnnts
Tremaine Will Trust
Other donations
Flvo Ashes 300 CILfb
76.624
68
1,000
77,692
6,695
1.000
7,695
Sub Total
Total Recelpts
103 361
Page 9

Flve Ashes Village Hall CIO
Charlty Registration Number 1200473
DETAILED PAYMENTS
FOR THE YEAR TO
31st December 2023
2024
2023
Event payments
Fundraislng Events
Summ8r Falr Costs
33
100
133
160
160
Sub Total
Utlllfy payments
Council Tax
Electricity
Telecoms
Waste Dlsposal
Water
275
3,052
307
710
397
4,741
233
1,669
304
535
374
3,115
Sub Total
Premlses malntenance payments
Buildlng fabrfc internal & external
Compliance
Consumableslsmall equlpment
Goneral Cleaning
2,883
591
1,215
2,330
7.019
4,099
1,149
1,979
7.227
Sub Total
Legal and professlonal payments
Bank charges
Insurance
Licences
60
2,842
366
3,268
80
2,752
305
3,137
Sub Total
Charltable Support
Charitable Support
597
597
28
28
Sub Total
Other payments
Deposlls returned
Sundrles
1,600
1,427
Sub Total
1,427
Total Payments
17.358
15,094
Page 10