ANNUAL REPORT 2023/24 Sometimes little people deserve a really BIG day out. AtAnastasia Days we deliver fabulous, tailor-made experiences for children who need them the most.
Our mission is to promote the emotional recovery of young people across the North of England who have encountered illness, abuse, bereavement or other significant trauma. Anastasia Days, arranges memorable, no- compromise, fun days-out for children aged 6-16 and their families. i? JJiiijii{I • .& , Iylii li Meet Xanderfrom Lancashire, a very boy who lives with complex epilepsy. sent Xander and his family to enjoy an unforgettable day in London. visiting rave Danika and Tristan from South Manchester had a devastatingyear in 2023 with the tragic loss of a family member followed shortly after by Danika's Leukemia diagnosis. sent the guys with their Mum & Dad for an action packed weekend in London includin8 a West End show, si8ht-seein8 tours, luxury accommodation and trip up The Shard. Thank you Danika and Tristan, we're wishin8 YOU the very best for the future .rt111fjq4fj , and his favourite, The experience * • ... Amber from Leigh is a very brave young lady who has fought back from a very si8nificant trauma in the past six months. sent Amber and her familyfor a fun filled day at and . Thank you Amber. stay strong and we're wishingyou all the very best for the future... Ji 117 THE TREBLE To publicise the services of Anastasia Days regionally across the North of England and to review and respond to each nomination with the intention of To deliver each 'Anastasia Day, as a unique, tailor-made experience desi8ned by our Trustees and Volunteers to meet the needs and To spend 100% of any funds raised for Anastasia Days on the delivery of our services. We're able to commit to this Maintain the'Friends of Anastasia, network providing regular social events and promotin8 f riendship amongst recipients of each'Anastasia Day, and their family members. as a result of our strong Corporate partnerships and the generosity of our Patrons. delivering an 'Anastasia Day, for as many nominees as possible. interests of each Recipient. Our goal is to exceed expectations.
Anastasia Days is inspired by Anastasia Costello. Anastasia was a healthy and happy 11 year-old girl who passed away unexpectedly in December 2021 after a series of complications following a COVID diagnosis. Anastasia Days was set up as a Charitable Organisation by Anastasia’s family to create a legacy in Anastasia’s name of happy memories and experiences for other children.
Trustees’ Annual Report for the period
From 20 September 2023 To 19 September 2024
Charity name: Anastasia Days
Charity registration number: 1200403
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To provide tailored, memorable, high quality ‘day out’ based experiences to help advance the emotional recovery of young people between the age of 6 to 16 who have recently encountered illness, abuse, disability, bereavement or other significant trauma in the North of England especially Greater Manchester, Lancashire and Merseyside. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
There is a growing amount of evidence within clinical psychology that early and well-timed interventions following a ‘adverse childhood event (ACE)’ e.g. bereavement or accident, or during ‘ongoing, relentless stress’ caused by battling a life-threatening illness for example, can help in promoting and advancing the emotional recovery of sufferers. Spending time doing something different from the routine associated with their situation, undertaking physical activity (where appropriate), spending time with trusted family and friends rebuilding a sense of safety and security (childhood trauma almost always severely disrupts a child’s sense of safety which can cause them to withdraw) and providing an opportunity to create positive, happy memories that are more recent than the memories associated with their traumatic event/circumstance can help the process of repairing emotional ill-health. Aiding and advancing the emotional recovery of children is most certainly beneficial to society and we believe the public benefit aspect of our charitable activities is strong. Each tailor-made Anastasia Days experience delivered in our 2023-24 year has delivered the benefits above and |
| advanced the emotional recovery of the young people who have been nominated. In our second full year as a charity, we have further been able to hone our Anastasia Days experience days, based on feedback from previous experience receivers, about the components that really have the most impact on emotional recovery of our children. |
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|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the Charity Commissions guidance on public benefit when planning all events and determining how best to utilise funds raised. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | N/A |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | We are extremely grateful to our volunteers who work behind the scenes to encourage nominations, fundraise, communicate about our charity, design and plan the tailor-made Anastasia Days experiences, oversee arrangements on the day, govern, scrutinise and develop the work of our charity as trustees on Trustee Board. Likewise, we are very fortunate to receive volunteer time from Outlines Design who gift time and to us to help run the charity and communicate it externally. As the awareness of our charity grows (mainly from our existing network of families, contacts and from the testimony of our beneficiaries) we receive other offers of volunteer time. In 2023/24 this included the teaching team at Sacred Heart Catholic primary school who volunteered and have fundraised £441.30 for Anastasis Days in memory of Anastasia Costello. We would also like to recognise the continued volunteer contribution into 2023/24 by the staff and pupils at Bolton School. £2993.90 was raised by these wonderful volunteers for Anastasia Days, and our charity chair Wayne Costello was very pleased to be invited to a whole school assembly to receive these funds and talk about the charity and its impact. |
| Towards the end of our 2023/24 year we were delighted to be appointed as East Leigh A.F.C’s nominated charity for the forthcoming football season and are very humbled by the volunteers within the club and its supporters that have made this happen. The awareness of Anastasia Days has received a real boost as our charity appears on the club football shirt and is affiliated with the weekly player awards announcements. These people are truly wonderful to be investing time and expertise in our charity and we are very grateful indeed to our volunteers. |
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|---|---|---|
| Other | N/A |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | 2023/24 was another extremely successful year for Anastasia Days, its second year since the charity was formed.9 separate Anastasia Days experiences were planned and carried out for 12 wonderful and brave children,who have recently encountered illness, abuse, disability, bereavement or other significant trauma in their lives. We are exceptionally proud to have brought these children and their families some happiness during their time of significant challenge and adversity and of course their Anastasia Days experience will have promoted and advanced their emotional recovery with both short term and long term benefit. We continued to prioritise communication about Anastasia Days via our website and social media platforms. These are vital in raising awareness about our work and helping invite nominations for Anastasia Days. We continue to evolve and invest time in developing good quality relationships in 2023-24, knowing that we can trust them to provide high quality experiences for our Anastasia Days young people. Many of our suppliers have been with us since the beginning and understand our charitable mission and work hard to go above and beyond on each experience. |
In 2023/24 we continued to evolve and benefit from the policy and procedural framework for the charities activities to ensure that very high regard was made to governance, safeguarding and other operations such as regulatory compliance. This stable of policies really does enable the real work of the charity to design and deliver tailored, memorable high quality ‘day out’ based experiences to help advance the emotional recovery of young people who have encountered significant trauma. We know from page 1 (see above) about the clinical evidence that exists that identifies the short and long term benefits of the type of experiences Anastasia Days provides, and we of course see the delight, happiness, fulfilment, emotional respite and smiles of families on their special day itself. In addition, the brave families also take time out to send us feedback, and this is so meaningful for us as it shows our impact and benefit first hand.
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | Whilst no formal objectives are set for any given period, the Trustees strive hard to increase awareness of our charity and strive to receive as many nominations for Anastasia Days as our funds will support at any given time. |
| Performance of fundraising activities against objectives set |
Para 1.41 | No formal fundraising objectives are set for any given period. In relation to fundraising objectives, we are extremely fortunate to have a main patron in Keylime Consultants Ltd who provide a very reliable and secure funding stream every month which ensures we always have baseline funding to provide a minimum of 6 Anastasia Days experiences per year. Our ambition is more than that every 12 months but having security around that baseline income means we can ensure we are active as a charity. |
| Investment performance against objectives |
Para 1.41 | N/A |
| Other | N/A |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | At the 2023/24 year-end, the charity had £9,189.14 in the bank. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | N/A |
| Amount of reserves held | Para 1.22 | N/A |
| Reasons for holding zero reserves |
Para 1.22 | The holding of reserves is deemed to be unnecessary as the charity has no regular financial commitments. Our income is regular and reliable from Keylime Consultants, and flows to us frequently enough to allow for regular experiences to be approved, funded and organised. Keylime Consultants is an established company that is stable and commercially resilient, so is considered a reliable funding source in the medium to long term. |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Given the strong cash position of the charity, there is no uncertainty surrounding the charity continuing as a going concern. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The principal source of funding for the charity in our 2023/24 year,£3,225.12 was from Keylime Consultants who very generously donate 1% of their business invoicing totals. Our second biggest source of funds in 2023/24,£2,993.90, was from a partnership with Bolton School whose pupils have adopted Anastasia Days as one of its annual Charities where they do lots of fundraising activities. We are very grateful for both these significant funding streams. The funding from Bolton School is particularly meaningful as this was the school that Anastasia Costello, a wonderful and much loved 11 year old, after whom this a charity is dedicated, attended. We are also very fortunate to have received£441.30from Sacred Heart Catholic primary school, the primary school that Anastasia Costello attended. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
|---|---|---|
| A description of the principal risks facing the charity |
Para 1.46 | The 4 main risks that Trustee Board identify, and continue to mitigate are; 1. In light of our growing profile as a charity that we have an influx of nominations that is greater than the funds available, and people capacity to deliver, meaning we have to disappoint eligible children. 2. We lose a sizeable proportion of our regular income from Keylime Consultants. 3. An incident occurs on one of our Anastasia Days experience days where a child is hurt (physically or emotionally) 4. Loss of knowledge and charitable experience through a sudden loss of a Trustee Board member from the Board. In 2023/24 Trustee Board developed a risk register where we can regularly review these risks and formally mitigate then to as low a likelihood as possible. |
| Other | N/A |
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution adopted 26/02/2022 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation (CIO) |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are appointed or reappointed annually at the Annual General Meeting held in February or March each year. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | N/A |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | One of our Trustee is connected into NCVO so we have access to good practise and regular updates. |
| Relationship with any related parties |
Para1.51 | We have been formally appointed a charity partner ofEast Leigh A.F.C. |
| Other | N/A |
Reference and Administrative details
| Charity name | Anastasia Days |
|---|---|
| Other name the charity uses | N/A |
| Registered charity number | 1200403 |
| Charity’s principal address | Anastasia Days 60 Victoria Road Newton-le-Willows WA12 9RX |
Names of the charity trustees who manage the charity
| 1 2 3 4 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Wayne Costello |
Chair | Whole year | Trustee Board | |
| Edina Muchinya |
Trustee | Whole year | Trustee Board | |
| Julie-Ann Heath |
Trustee | Whole year | Trustee Board | |
| Tracy Costello- Davies |
Trustee | Whole year | Trustee Board |
– Corporate trustees names of the directors at the date the report was approved
Director name None
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| None | ||
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
| Type of adviser Name Address |
Type of adviser Name Address |
Type of adviser Name Address |
|---|---|---|
| N/A | N/A | N/A |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
Signature(s)
Full name(s) Wayne Costello Position (eg Chair Secretary, Chair, etc) Date 09/07/2025
| Anastasia Days | 1200403 | ||||
|---|---|---|---|---|---|
| Receipts andpayments accounts | CC16a | ||||
| For the period from |
20-Sep 2023 |
To | 19-Sep 2024 |
| Section A Receipts and payments | Section A Receipts and payments | Section A Receipts and payments | |||||||
|---|---|---|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ |
Restricted funds to the nearest £ |
Endowment funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
||||
| CharityIncome(Keylime) | 3,225 | - | - | 3,225 | n/a | ||||
| CharityIncome (BoltonSchool) | 2,994 | - | - | 2,994 | n/a | ||||
| CharityIncome (other fundraising) | 130 | - | - | 130 | n/a | ||||
| CharityIncome (justgiving) | 851 | - | - | 851 | n/a | ||||
| CharityIncome (misc) | 642 | - | - | 642 | n/a | ||||
| CharityIncome (SacredHeartSchool) | 441 | - | - | 441 | - | ||||
| - | - | - | - | - | |||||
| Sub total(Gross income for AR) |
8,283 | - | - | 8,283 | - | ||||
| A2 Asset and investment sales, (see table). |
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| - | |||||||||
| - | - | ||||||||
| Sub total | - | - | |||||||
| Total receipts A3 Payments |
|||||||||
| - | |||||||||
| Charitycosts(experience transport) | 1,671 | - | - | 1,671 | - | ||||
| Charitycosts(experience dining) | - | - | - | - | - | ||||
| Charity costs ( experience parties, visits etc) |
- | - | - | - | - | ||||
| Charity costs ( experience misc incl spendingmoney) |
2,448 | - | - | 2,448 | - | ||||
| Charity costs ( experience gifts and merchandise) |
1,948 | - | - | 1,948 | - | ||||
| Charitycosts(experience tickets) | 4,919 | - | - | 4,919 | - | ||||
| Charitycosts(other) | 233 | - | - | 233 | - | ||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| **Sub total ** | 11,219 | - | - | 11,219 | - | ||||
| A4 Asset and investment purchases, (see table) |
|||||||||
| - | |||||||||
| - | |||||||||
| **Sub total ** | - | - | |||||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||||||
| - | |||||||||
| - 2,936 | - | - | - 2,936 | - | |||||
| - | **- ** | - | - | - | |||||
| 12,125 | - | - | 12,125 | - | |||||
| 9,189 | - | - | 9,189 | - |
CCXX R1 accounts (SS)
11/07/2025
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Total cash funds (agree balances with receipts and payments account(s)) Cash funds this year end Details |
Details Total cash funds (agree balances with receipts and payments account(s)) Cash funds this year end Details |
Unrestricted funds to nearest £ |
Unrestricted funds to nearest £ |
Restricted funds to nearest £ |
Restricted funds to nearest £ |
Endowment funds to nearest £ |
|---|---|---|---|---|---|---|---|
| 9,189 | - | - | |||||
| - | - | - | |||||
| - | - | - | |||||
| 9,189 | - | - | |||||
| OK | |||||||
| Endowment funds to nearest £ |
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| - | - | - | |||||
| - | - | - | |||||
| - | - | - | |||||
| - | - | - | |||||
| - | - | - | |||||
| - | - | - | |||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
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| - | - | ||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
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| Details | Fund to which liability relates |
Amount due (optional) |
When due (optional) |
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| - | |||||||
| - | |||||||
| - | |||||||
| - | |||||||
| - | |||||||
| Signature | Print Name Tracy Costello |
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| Date of approval |
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| Tracy Costello | 05/02/2025 | ||||||
CCXX R2 accounts (SS)
11/07/2025
2