Trustees’ Annual Report for the period
From 13/9/2022 To 30/9/2023
Charity name: Whyteleafe Community Hub
Charity registration number: 1200355
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To promote for the benefit of the inhabitants of Whyteleafe and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said inhabitants. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Provision of Food Bank, community activities to improve the local environment, and community events. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issued by the Charity Commission on public benefit. They are aware of the guidance and have taken it into account when relevant. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The main achievements of the charity during the previous year are: • Operating a Food Bank to provide local people in need with food and other suppliers. This has successfully provided its service on a weekly basis to reduce hunger in the area. • Provided a community event in celebration of the Coronation of King Charles III. This included various groups within the community and people from the community to provide the opportunity to come together in celebration and build community spirit. • Provided advice and guidance to local people in need of access local services for their benefit. |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The Whyteleafe Community Hub holds financial reserves to support the organisation through unforeseen events which may adversely affect income or expenditure within a financial year. Such funds will provide adequate working capital, cover unexpected shortfalls in income, and better enable the charity to cope with negative unforeseen circumstances. The Trustees have set a reserves policy which requires reserves to be maintained at a level equivalent to three months running costs. A proportion of those reserves are to be maintained in a readily realisable form. |
| Amount of reserves held | Para 1.22 | £1000 |
| Reasons for holding zero reserves |
Para 1.22 | Not Applicable |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document | Para 1.25 | Charity Constitution |
| How is the charity constituted? |
Para 1.25 | Foundation Charity Incorporated Organisation (CIO) |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustee are proposed and selected from nominations by an existing Trustee. The Trustees will review that nomination and consider the nomination based on the individuals knowledge / experience and how they support the Charity’s purpose. Proposed Trustees must undertake a period of 6 month training and induction before being accepted as a Trustee. During this period, they can act as a Trustee except where it directly impacts the constitution, or it is a duty explicitly stated in the constitution. |
Reference and Administrative details
| Charity name | Whyteleafe Community Hub |
|---|---|
| Other name the charity uses | None |
| Registered charity number | 1200355 |
| Charity’s principal address | 96 Whyteleafe Hill Whyteleafe, Surrey CR3 0AE |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Sarah Parker | Vice Chair | - | - | |
| Ian West | CharitySecretary | - | - | |
| Sara Jones | Chair | - | - | |
| Grace Ricucci | - | - | - | |
| Rob Bamforth | Treasurer | - | - |
Corporate trustees – names of the directors at the date the report was approved
Director name None
Name of trustees holding title to property belonging to the charity
| Trustee name | **Dates acted if not for whole year ** | |
|---|---|---|
| None |
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity Name and objects of the Not Applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not Applicable safe custody and segregation of such assets from the charity’s own assets
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) IAN WEST Position CHARITY SECRETARY Date 30/07/2024
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Charity Name No (if any)
Whyteleafe Community Hub 1200355
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 13/09/2022 30/09/2023
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Donations and Grants 13,908 - - 13,908 -
Sub total (Gross income for
13,908 - - 13,908 -
AR)
A2 Asset and investment sales,
(see table).
- - - - - -
Sub total - - - - -
Total receipts 13,908 - - 13,908 -
A3 Payments
General and Administration 371 - - 371 -
Groceries 3,252 - - 3,252 -
Events 5,016 - - 5,016 -
Sub total [ 8,640 ] - - 8,640 -
A4 Asset and investment
purchases, (see table)
- - - - - -
Sub total [ - ] - - - -
Total payments 8,640 - - 8,640 -
Net of receipts/(payments) 5,268 - - 5,268 -
A5 Transfers between funds - - - - -
A6 Cash funds last year end 4,561 - - 4,561 -
Cash funds this year end 9,829 - - 9,829 -
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CCXX R1 accounts (SS)
30/07/2024
1
| Section B Statement of assets and liabilities at | Section B Statement of assets and liabilities at | the end of the period | |
|---|---|---|---|
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities Signed on behalf of all the trustees B4 Assets retained for the charity’s own use |
Signature - Bank Account Details - Details - Details Total cash funds (agree balances with receipts and payments account(s)) - Details - Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 9,829 - 9,829 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - Fund to which asset belongs Cost (optional) - Fund to which asset belongs Cost (optional) - - Fund to which liability relates Amount due (optional) - Print Name IAN WEST |
Endowment funds to nearest £ - |
| - | |||
| OK | |||
| Endowment funds to nearest £ - Current value (optional) - Current value (optional) - - When due (optional) Date of approval 30/07/2024 |
CCXX R2 accounts (SS)
30/07/2024
2