Sustainable Wales Cymru Gynaliadwy
Report and Financial Statements
Year ended 5 April 2025
Charity Commission registration number 1200330
Page 1
SUSTAINABLE WALES CYMRU GYNALIADWY
| Contents | Page |
|---|---|
| Contents | 2 |
| Report of the Trustees | 3 - 5 |
| Independent Examiner's Report | 6 |
| Reserves Policy | 7 |
| Statement of Financial Activities | 8 |
| Balance Sheet | 9 |
| Notes to the Financial Statements | 10 - 14 |
Page 2
SUSTAINABLE WALES CYMRU GYNALIADWY
Report of the trustees for the year ended 5 April 2025
The trustees present their report and accounts of the charity for the year ended 5th April 2022. The financial statements have been prepared in accordance with the accounting policies set out on page 9 and comply with the charity's trust deed and applicable law.
Mission
Our mission is to seek solutions for the unsustainable way we live. This involves cultural change and has implications for future generations.
Aims:
To be an organisation that helps revitalise the local economy, promotes social progress, and is enterprising, creative and internationally aware.
We are committed to society, artistic creativity and the natural world. We work with communities, voluntary groups, businesses and government. We believe in this way we can foster an exciting future that doesn't cost us the Earth.
Strategic Campaign Themes:
· Citizenship - empowering communities, building capacity, increasing participation and sustainable outcomes for local people.
· Food and Drink – supporting local sourcing of food, ethical purchasing, fair trade and food growing, producing, cooking and baking.
· Energy efficiency and renewable energy - enabling community level action as well as encouraging more sustainable transport options.
· Waste – supporting designing out, encouraging circular economy, systems, design thinking and LCA, encouraging reuse, recycling and promotion of more durable goods.
· Consumerism – recommending collaborative consumption, sharing economy, purchasing local, organic, ethical and fairly traded goods and ending fast fashion.
· Healthy living and quality of life - increasing well-being, diversity and creativity, reconnecting with nature.
Organisation
The trustees seek to ensure that the needs of the charity and that of the public whom the charity serves, are appropriately reflected through the diversity of the trustee body. Traditional business skills are represented among the trustees, as well as individuals with knowledge of the environment within which the charity operates.
In an attempt to ensure that the needs of the charity and the public are met, individuals who possess the required skills and knowledge are from time to time invited to join the board of trustees.
The trustees have given due regard to the question of public benefit and are satisfied that all the activities and projects undertaken in the last year and listed below achieved the charitable purposes of: the advancement of education; the advancement of environmental protection or improvement; other purposes that are currently recongnised as charitable or are in the spirit of any purposes currently recognised as charitiable, and that all achieved public benefit.
Page 3
SUSTAINABLE WALES CYMRU GYNALIADWY
~~Summary of main actvites and summary of fnances (2024/25)~~
For the 2024/25 financial year, Sustainable Wales made a small loss of £303 (excluding ‘restricted’ grant funding). This is the second year in which the charity has derived the all or most of its income through its own activities and contracts (that is to say, not grant-funded). Fundraising through events and fundraisers (including ticketed Green Room events) constitutes 37% of income (£2,414), whilst simultaneously furthering strategic campaign themes around education.
Another 39% (£2,575) comes from contract work, including provision of workshops on sustainability and procurement policy and networking events. Since the grant-funded Sustainable Development Officer contract concluded 2 months into the financial year, these events and services, have been entirely undertaken by skilled volunteers, highlighting the crucial role they play in charity’s ongoing operations.
Notably, overheads (excluding grant-funded contractors) for the period remain low at just £2,900 for the year, despite persistent and significant inflationary pressure. As with previous years, this is largely down to the ongoing office-sharing arrangement with SUSSED Wales, in which SUSSED covers utilities and rent. Both organisations also benefit in other ways, both tangible (sharing fixed costs such as building repairs/renewals and computer licensing) and intangible (sharing of networks).
With over £33,000 (99% of all assets) in cash at bank and in hand, the charity has also comfortably satisfied the reserve policy of maintaining £20,000. This, combined with virtually breaking even for year (excluding restricted income/expenditure), suggests the charity has enough funds to run for another 12 months, with sufficient capacity to invest.
Page 4
SUSTAINABLE WALES CYMRU GYNALIADWY
Trustees responsibilities
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view if the charity's financial activities during the period and of its financial position at the end of the period. In preparing financial statements giving a true and fair view, the trustees should follow best practice and:
-
select suitable accounting policies and then apply them consistently;
-
make judgements and estimates that are reasonable and prudent;
-
state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departure disclosed and explained in the financial statements.
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the charity and which enable them to ascertain the financial position of the charity and which enable them to ensure that the financial statements comply with applicable law. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention of fraud and other irregularities.
Approved by the board -
Richard Thomas Trustee/Chairperson
…………………………….
11/19/2025
Page 5
SUSTAINABLE WALES CYMRU GYNALIADWY
Independent Examiners Report to the Trustees
I report on the accounts of the Charity for the year ended 5 April 2025, which are set out on pages 8 to 14.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed.
It is our responsibility to:
-
Examine the accounts under section 43 of the 1993 Act;
-
Follow the procedures laid down in the general directions given by the Charity Commission under section 43(7)(b) of the 1993 Act; and
-
State whether particular matters have come to our attention.
Basis of independent examiner's statement
The examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The proceedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
-
1) which gives me reasonable cause to believe that, in any material respect, the requirements: ● to keep accounting records in accordance with section 41 of the 1993 Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act
have not been met; or
- 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts be reached.
Mr M Little
4 Clos Yr Afon Kidwelly SA17 4TJ
Date: 11/18/2025
Page 6
SUSTAINABLE WALES CYMRU GYNALIADWY
STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 5 April 2025
| Incoming resources Incoming resources from generated funds: Voluntary income: Donations and grants Postcode Lottery Grant Warm This Winter Grant Donations SUSSED Donation Amazon Smile Activities and Contracts for generating funds: Renew Wales Other Contract Fees Fundraising/Events Book Sales Green Room Events Green Room Café Green Room Repair Café Bank interest received Room Hire Printing Services Sponsorship Other Total incoming resources Resources expended Charitable activities Staff/Contractor costs Premises costs Project Resources Depreciation Governance costs Management and administration Total resources expended (2) Net incoming resources Transfers between funds Reconciliation of Funds Total funds brought forward Total funds carried forward (10) |
Unrest- ricted Funds £ 0 0 82 0 0 0 2,575 1,906 9 221 113 174 213 881 0 0 264 6,438 2,421 2,900 614 199 0 6,135 303 0 33,136 33,439 |
Rest- ricted Funds £ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,079 0 0 404 0 2,484 (2,484) 0 2,484 0 |
Total Funds 2025 0 0 82 0 0 0 0 2,575 1,906 9 221 113 174 213 881 0 0 264 6,438 4,500 2,900 614 604 0 8,618 (2,180) 0 35,620 33,439 |
Total Funds 2024 0 0 1,126 0 0 0 607 631 249 214 0 0 206 397 0 250 0 3,680 16,500 2,768 13,685 604 0 33,557 (29,877) 0 65,496 35,620 |
Total Funds 2023 25,000 10,000 333 1,500 41 885 0 1,942 59 48 245 0 75 268 0 0 15 |
|---|---|---|---|---|---|
| 40,411 | |||||
| 3,750 1,955 1,044 404 0 |
|||||
| 7,154 | |||||
| 33,257 0 32,239 |
|||||
| 65,496 |
Movements in funds (if applicable) are disclosed in Note 10 to the financial statements. Note: New headings highlighted in italics.
All incoming resources and resources expended derive from continuing activities.
Page 7
SUSTAINABLE WALES CYMRU GYNALIADWY
BALANCE SHEET AS AT 5 April 2025
| TANGIBLE FIXED ASSETS (7) CURRENT ASSETS Cash at bank & in hand Debtors and prepayments CREDITORS: amounts falling due (8) within one year NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS (9) FUNDS: Unrestricted funds - General Restricted funds TOTAL FUNDS (10) |
2025 399 33,040 - 33,040 - 33,040 33,439 33,439 33,439.37 0 33,439 |
2024 1,003 34,617 - 34,617 - 34,617 35,620 35,620 33,136 2,484 35,620 |
2023 | 2023 |
|---|---|---|---|---|
| 809 64,687 - 64,687 - 64,687 65,496 65,496 33,560 31,937 65,496 |
||||
| 65,496 | ||||
| 65,496 | ||||
| 33,560 31,937 |
||||
| 65,496 |
Approved by the Trustees on 18/11/2025 and signed on their behalf by:
Richard Thomas
……………………………………………….. - Authorised trustee/Chairperson
Page 8
SUSTAINABLE WALES CYMRU GYNALIADWY
NOTES FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 April 2025
1. ACCOUNTING POLICIES
a) The accounts have been prepared on the historic cost convention. The accounts are in accordance with applicable accounting standards, the Statement of Recommended Practice 'Accounting and Reporting by Charities' and comply with the Charities (Accounts and Reports) Regulations 2008 issued under the Charities Act 1993.
b) Incoming resources from activities to further the charity's objects are recognised in the Statement of Financial Activities in the period in which they are claimed or invoiced
c) Resources expended are recognised in the period in which they are incurred.
- d) Resources expended are allocated to the particular activity where the cost relates directly to that activity.
e) Grants for the purchase of fixed assets are recognised in full as restricted funds when receivable. Transfers are made to unrestricted funds (General fund) in line with the depreciation policy on the underlying asset.
Grants received which relate to costs of a revenue nature, are recognised in full as restricted funds when received. Transfers are made to unrestricted funds as and when the relevant expenditure is incurred.
f) Depreciation is provided at rates calculated to write off the cost of each asset over its expected useful life, estimated on the following basis:
Fixtures, fittings and equipment 25% straight line
g) The funds held by the charity are either unrestricted funds which can be used in accordance with the charity's objects (General fund), or are restricted funds raised for particular restricted purposes.
Page 9
SUSTAINABLE WALES CYMRU GYNALIADWY
NOTES FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 April 2025
2. TOTAL RESOURCES EXPENDED
| Staff costs: Salaries/Wages/Contractors Translation costs Staff & Volunteer costs Training Premises costs: Rent Rates & water rates Light and heat Insurances IT software and web services Telephone & BT Internet Repairs & renewals Licences & subscriptions Sundry expenses Project resources: Gorwelion/ Our Square Mile Warm This Winter Contracts Advertising/Promotion Other Projects Events (inc. equipment hire) Green Room speaker fees Translation costs Accommodation/Venue hire Expenses Management & administration: Bank Charges Loans Printing postage & stationery Accountancy Professional fees Depreciation: Fixtures, fittings and equipment |
Unrestricted funds £ 2,421 - - - |
Restricted 2025 2024 funds Total Total £ 2,079 4,500 16,500 - - - - - - - - - |
2023 Total 3,750 - - - |
|---|---|---|---|
| 2,421 | 2,079 4,500 16,500 |
3,750 | |
| - - - 477 1,859 503 - 60 - |
- - - - - - - - - - 477 493 - 1,859 2,162 - 503 - - - - - 60 60 - - 53 - 2,900 2,768 - - - - - 12,350 - - - - 130 73 - - 1,048 - 100 114 - 200 100 - 25 - - 75 - - 84 - - 614 13,685 - - - - - - - - - - - - - - - - - - 404 604 604 2,484 8,618 33,557 |
- - - - 1,925 - - 30 - 1,955 660 - - 284 - - 100 - - - 1,044 - - - - - - 404 7,154 |
|
| 2,900 | |||
| - - - 130 - 100 200 25 75 84 |
|||
| 614 | |||
| - - - - - |
|||
| - | |||
| 199 | |||
| 6,135 |
Page 10
SUSTAINABLE WALES CYMRU GYNALIADWY
NOTES FORMING PART OF THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 5 April 2025
3. NET INCOME/(EXPENDITURE) FOR THE YEAR
| This is stated after charging: Independent examiner's fees Depreciation 4. STAFF COSTS AND NUMBERS Staff costs were as follows: Salaries/Contract fees Social security costs No employee received emoluments of more than £60,000 The average number of employees, estimated on a full - time equivalent was as follows: Costs in furtherance of charitable objectives: |
2025 2024 £ £ - - 604 604 2025 2024 £ £ 4,500 16,500 - - 4,500 16,500 basis, analysed by function 2025 2024 0 0 - - |
2023 £ - 404 |
|---|---|---|
| 2023 £ 3,750 - |
||
| 3,750 | ||
| 2023 0 - |
5. TAXATION
The charitable company is exempt from corporation tax on its charitable activities.
6. DEBTORS
| Prepayments Other debtors and prepayments |
2025 £ - - 0 |
2024 £ - - 0 |
2023 £ - - |
|---|---|---|---|
| 0 |
Page 11
SUSTAINABLE WALES CYMRU GYNALIADWY
NOTES FORMING PART OF THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 5 April 2025
7. TANGIBLE FIXED ASSETS
| Cost: At 5 Apr 2024 Additions during year Revaluation Disposals At 5 April 2025 Depreciation: At 5 Apr 2024 Charge for year At 5 April 2025 Net book values: At 5 April 2024 At 5 April 2025 8. CREDITORS: amounts falling due within one year Creditors and accruals Taxes and social security 9. ANALYSIS OF NET ASSETS BETWEEN FUNDS Tangible fixed assets Net current assets |
Fixtures, fittings & equipment £ 1,607 0 0 0 # 1,607 604 604 1,208 1,003 399 2025 £ - - - Unrest - Rest - 2025 ricted ricted Total £ £ £ 399 0 399 33,040 0 33,040 33,439 0# 33,439 |
Total £ 1,607 0 - - |
|---|---|---|
| 1,607 | ||
| 604 604 |
||
| 1,208 | ||
| 1,003 | ||
| 399 | ||
| 2024 £ - - |
||
| - | ||
| 2024 Total £ 1,003 34,617 |
||
| 35,620 |
Page 12
SUSTAINABLE WALES CYMRU GYNALIADWY
NOTES FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 APRIL 2025
10.MOVEMENTS IN FUNDS
| Restricted funds: BAVO Youth Led Grants BAVO/WCVA Covid-19 Relief Grant Postcode Lottery Grant Total restricted funds Unrestricted fund: General fund Total funds |
At Incoming Outgoing Transfers Transfer 06 04 2024 resources to unrestricted (Depreciation) £ £ £ £ 240 - - - 240 164 - - - 164 2,079 - 2,079 - - resources (before depreciation) |
At 05 04 2025 £ - - - |
|---|---|---|
| 2,484 - 2,079 - 404 | - | |
| 33,136 6,438 5,935 - 199 | 33,439 | |
| 35,620 6,438 8,014 - 604 | 33,439 |
11 RELATED PARTY TRANSACTIONS
During the year, all transfers made to trustees in respect of project activities, were arrived at strictly on an arm's length basis.
12 CORRECTIONS
Page 13