## **Sustainable Wales** _**Cymru Gynaliadwy**_
_Report and Financial Statements_
_Year ended 5 April 2025_
_Charity Commission registration number 1200330_
Page 1
## **SUSTAINABLE WALES** _**CYMRU GYNALIADWY**_
|**_Contents_**|**Page**|
|---|---|
|Contents|2|
|Report of the Trustees|3 - 5|
|Independent Examiner's Report|6|
|Reserves Policy|7|
|Statement of Financial Activities|8|
|Balance Sheet|9|
|Notes to the Financial Statements|10 - 14|
Page 2
**SUSTAINABLE WALES** _**CYMRU GYNALIADWY**_
## _**Report of the trustees for the year ended 5 April 2025**_
The trustees present their report and accounts of the charity for the year ended 5th April 2022. The financial statements have been prepared in accordance with the accounting policies set out on page 9 and comply with the charity's trust deed and applicable law.
## **Mission**
Our mission is to seek solutions for the unsustainable way we live. This involves cultural change and has implications for future generations.
## **Aims:**
To be an organisation that helps revitalise the local economy, promotes social progress, and is enterprising, creative and internationally aware.
We are committed to society, artistic creativity and the natural world. We work with communities, voluntary groups, businesses and government. We believe in this way we can foster an exciting future that doesn't cost us the Earth.
## **Strategic Campaign Themes:**
· Citizenship - empowering communities, building capacity, increasing participation and sustainable outcomes for local people.
· Food and Drink – supporting local sourcing of food, ethical purchasing, fair trade and food growing, producing, cooking and baking.
· Energy efficiency and renewable energy - enabling community level action as well as encouraging more sustainable transport options.
· Waste – supporting designing out, encouraging circular economy, systems, design thinking and LCA, encouraging reuse, recycling and promotion of more durable goods.
· Consumerism – recommending collaborative consumption, sharing economy, purchasing local, organic, ethical and fairly traded goods and ending fast fashion.
· Healthy living and quality of life - increasing well-being, diversity and creativity, reconnecting with nature.
## **Organisation**
The trustees seek to ensure that the needs of the charity and that of the public whom the charity serves, are appropriately reflected through the diversity of the trustee body. Traditional business skills are represented among the trustees, as well as individuals with knowledge of the environment within which the charity operates.
In an attempt to ensure that the needs of the charity and the public are met, individuals who possess the required skills and knowledge are from time to time invited to join the board of trustees.
The trustees have given due regard to the question of public benefit and are satisfied that all the activities and projects undertaken in the last year and listed below achieved the charitable purposes of: the advancement of education; the advancement of environmental protection or improvement; other purposes that are currently recongnised as charitable or are in the spirit of any purposes currently recognised as charitiable, and that all achieved public benefit.
Page 3
## **SUSTAINABLE WALES** _**CYMRU GYNALIADWY**_
## ~~**Summary of main actvites and summary of fnances (2024/25)**~~
For the 2024/25 financial year, Sustainable Wales made a small loss of £303 (excluding ‘restricted’ grant funding). This is the second year in which the charity has derived the all or most of its income through its own activities and contracts (that is to say, not grant-funded). Fundraising through events and fundraisers (including ticketed Green Room events) constitutes 37% of income (£2,414), whilst simultaneously furthering strategic campaign themes around education.
Another 39% (£2,575) comes from contract work, including provision of workshops on sustainability and procurement policy and networking events. Since the grant-funded Sustainable Development Officer contract concluded 2 months into the financial year, these events and services, have been entirely undertaken by skilled volunteers, highlighting the crucial role they play in charity’s ongoing operations.
Notably, overheads (excluding grant-funded contractors) for the period remain low at just £2,900 for the year, despite persistent and significant inflationary pressure. As with previous years, this is largely down to the ongoing office-sharing arrangement with SUSSED Wales, in which SUSSED covers utilities and rent. Both organisations also benefit in other ways, both tangible (sharing fixed costs such as building repairs/renewals and computer licensing) and intangible (sharing of networks).
With over £33,000 (99% of all assets) in cash at bank and in hand, the charity has also comfortably satisfied the reserve policy of maintaining £20,000. This, combined with virtually breaking even for year (excluding restricted income/expenditure), suggests the charity has enough funds to run for another 12 months, with sufficient capacity to invest.
Page 4
## **SUSTAINABLE WALES** _**CYMRU GYNALIADWY**_
## **Trustees responsibilities**
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view if the charity's financial activities during the period and of its financial position at the end of the period. In preparing financial statements giving a true and fair view, the trustees should follow best practice and:
- select suitable accounting policies and then apply them consistently;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departure disclosed and explained in the financial statements.
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the charity and which enable them to ascertain the financial position of the charity and which enable them to ensure that the financial statements comply with applicable law. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention of fraud and other irregularities.
Approved by the board -
Richard Thomas Trustee/Chairperson
…………………………….
11/19/2025
Page 5
**SUSTAINABLE WALES** _**CYMRU GYNALIADWY**_
## _**Independent Examiners Report to the Trustees**_
I report on the accounts of the Charity for the year ended 5 April 2025, which are set out on pages 8 to 14.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed.
It is our responsibility to:
- Examine the accounts under section 43 of the 1993 Act;
- Follow the procedures laid down in the general directions given by the Charity Commission under section 43(7)(b) of the 1993 Act; and
- State whether particular matters have come to our attention.
## **Basis of independent examiner's statement**
The examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The proceedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
- 1) which gives me reasonable cause to believe that, in any material respect, the requirements: ● to keep accounting records in accordance with section 41 of the 1993 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act
have not been met; or
- 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts be reached.
Mr M Little
4 Clos Yr Afon Kidwelly SA17 4TJ
**Date:** 11/18/2025
Page 6
**SUSTAINABLE WALES** _**CYMRU GYNALIADWY**_
**STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 5 April 2025**
|**Incoming resources**
**Incoming resources from generated funds:**
**Voluntary income:**
Donations and grants
Postcode Lottery Grant
Warm This Winter Grant
Donations
SUSSED Donation
Amazon Smile
**Activities and Contracts for generating funds:**
Renew Wales
Other Contract Fees
Fundraising/Events
Book Sales
Green Room Events
Green Room Café
_Green Room Repair Café_
Bank interest received
Room Hire
Printing Services
Sponsorship
Other
**Total incoming resources**
**Resources expended**
**Charitable activities**
Staff/Contractor costs
Premises costs
Project Resources
Depreciation
**Governance costs**
Management and administration
**Total resources expended**
(2)
Net incoming resources
Transfers between funds
**Reconciliation of Funds**
Total funds brought forward
Total funds carried forward
(10)|**Unrest-**
**ricted**
**Funds**
**£**
0
0
82
0
0
0
2,575
1,906
9
221
113
174
213
881
0
0
264
6,438
2,421
2,900
614
199
0
6,135
303
0
33,136
33,439|**Rest-**
**ricted**
**Funds**
**£**
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
2,079
0
0
404
0
2,484
(2,484)
0
2,484
0|**Total**
**Funds**
**2025**
0
0
82
0
0
0
0
2,575
1,906
9
221
113
174
213
881
0
0
264
6,438
4,500
2,900
614
604
0
8,618
(2,180)
0
35,620
33,439|**Total**
**Funds**
**2024**
0
0
1,126
0
0
0
607
631
249
214
0
0
206
397
0
250
0
3,680
16,500
2,768
13,685
604
0
33,557
(29,877)
0
65,496
35,620|**Total**
**Funds**
**2023**
25,000
10,000
333
1,500
41
885
0
1,942
59
48
245
0
75
268
0
0
15|
|---|---|---|---|---|---|
||||||40,411|
||||||3,750
1,955
1,044
404
0|
||||||7,154|
||||||33,257
0
32,239|
||||||65,496|
Movements in funds (if applicable) are disclosed in Note 10 to the financial statements. Note: New headings highlighted in _italics._
All incoming resources and resources expended derive from continuing activities.
Page 7
**SUSTAINABLE WALES** _**CYMRU GYNALIADWY**_
## _**BALANCE SHEET AS AT 5 April 2025**_
|TANGIBLE FIXED ASSETS
(7)
CURRENT ASSETS
Cash at bank & in hand
Debtors and prepayments
CREDITORS: amounts falling due
(8)
within one year
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT
LIABILITIES
NET ASSETS
(9)
FUNDS:
Unrestricted funds - General
Restricted funds
TOTAL FUNDS
(10)|**2025**
399
33,040
-
33,040
-
33,040
33,439
33,439
33,439.37
0
33,439|**2024**
1,003
34,617
-
34,617
-
34,617
35,620
35,620
33,136
2,484
35,620|**2023**|**2023**|
|---|---|---|---|---|
||||809
64,687
-
64,687
-
64,687
65,496
65,496
33,560
31,937
65,496||
||||||
|||||65,496|
|||||65,496|
|||||33,560
31,937|
|||||65,496|
Approved by the Trustees on **18/11/2025** and signed on their behalf by:
Richard Thomas
……………………………………………….. **- Authorised trustee/Chairperson**
Page 8
**SUSTAINABLE WALES** _**CYMRU GYNALIADWY**_
## _**NOTES FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 April 2025**_
## **1. ACCOUNTING POLICIES**
a) The accounts have been prepared on the historic cost convention. The accounts are in accordance with applicable accounting standards, the Statement of Recommended Practice 'Accounting and Reporting by Charities' and comply with the Charities (Accounts and Reports) Regulations 2008 issued under the Charities Act 1993.
b) Incoming resources from activities to further the charity's objects are recognised in the Statement of Financial Activities in the period in which they are claimed or invoiced
c) Resources expended are recognised in the period in which they are incurred.
- d) Resources expended are allocated to the particular activity where the cost relates directly to that activity.
e) Grants for the purchase of fixed assets are recognised in full as restricted funds when receivable. Transfers are made to unrestricted funds (General fund) in line with the depreciation policy on the underlying asset.
Grants received which relate to costs of a revenue nature, are recognised in full as restricted funds when received. Transfers are made to unrestricted funds as and when the relevant expenditure is incurred.
f) Depreciation is provided at rates calculated to write off the cost of each asset over its expected useful life, estimated on the following basis:
Fixtures, fittings and equipment 25% straight line
g) The funds held by the charity are either unrestricted funds which can be used in accordance with the charity's objects (General fund), or are restricted funds raised for particular restricted purposes.
Page 9
**SUSTAINABLE WALES** _**CYMRU GYNALIADWY**_
_**NOTES FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 April 2025**_
## **2. TOTAL RESOURCES EXPENDED**
|Staff costs:
Salaries/Wages/Contractors
Translation costs
Staff & Volunteer costs
Training
Premises costs:
Rent
Rates & water rates
Light and heat
Insurances
IT software and web services
Telephone & BT Internet
Repairs & renewals
Licences & subscriptions
Sundry expenses
Project resources:
Gorwelion/ Our Square Mile
_Warm This Winter_
Contracts
Advertising/Promotion
Other Projects
Events (inc. equipment hire)
Green Room speaker fees
Translation costs
Accommodation/Venue hire
Expenses
Management & administration:
Bank Charges
Loans
Printing postage & stationery
Accountancy
Professional fees
Depreciation:
Fixtures, fittings and equipment|**Unrestricted**
**funds**
**£**
2,421
-
-
-|**Restricted**
**2025**
**2024**
**funds**
**Total**
**Total**
**£**
2,079
4,500
16,500
-
-
-
-
-
-
-
-
-|**2023**
**Total**
3,750
-
-
-|
|---|---|---|---|
||2,421|2,079
4,500
16,500|3,750|
||-
-
-
477
1,859
503
-
60
-|-
-
-
-
-
-
-
-
-
-
477
493
-
1,859
2,162
-
503
-
-
-
-
-
60
60
-
-
53
-
2,900
2,768
-
-
-
-
-
12,350
-
-
-
-
130
73
-
-
1,048
-
100
114
-
200
100
-
25
-
-
75
-
-
84
-
-
614
13,685
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
404
604
604
2,484
8,618
33,557|-
-
-
-
1,925
-
-
30
-
1,955
660
-
-
284
-
-
100
-
-
-
1,044
-
-
-
-
-
-
404
7,154|
||2,900|||
||-
-
-
130
-
100
200
25
75
84|||
||614|||
||-
-
-
-
-|||
||-|||
||199|||
||6,135|||
Page 10
**SUSTAINABLE WALES** _**CYMRU GYNALIADWY**_
## _**NOTES FORMING PART OF THE FINANCIAL STATEMENTS**_
_**FOR THE YEAR ENDED 5 April 2025**_
## **3. NET INCOME/(EXPENDITURE) FOR THE YEAR**
|This is stated after charging:
Independent examiner's fees
Depreciation
**4. STAFF COSTS AND NUMBERS**
Staff costs were as follows:
Salaries/Contract fees
Social security costs
No employee received emoluments of more than £60,000
The average number of employees, estimated on a full - time equivalent
was as follows:
Costs in furtherance of charitable objectives:|**2025**
**2024**
**£**
**£**
-
-
604
604
**2025**
**2024**
**£**
**£**
4,500
16,500
-
-
4,500
16,500
basis, analysed by function
**2025**
**2024**
0
0
-
-|**2023**
**£**
-
404|
|---|---|---|
|||**2023**
**£**
3,750
-|
|||3,750|
|||**2023**
0
-|
## **5. TAXATION**
The charitable company is exempt from corporation tax on its charitable activities.
## **6. DEBTORS**
|Prepayments
Other debtors and prepayments|**2025**
**£**
-
-
0|**2024**
**£**
-
-
0|**2023**
**£**
-
-|
|---|---|---|---|
||||0|
Page 11
**SUSTAINABLE WALES** _**CYMRU GYNALIADWY**_
## _**NOTES FORMING PART OF THE FINANCIAL STATEMENTS**_
## _**FOR THE YEAR ENDED 5 April 2025**_
## **7. TANGIBLE FIXED ASSETS**
|Cost:
At 5 Apr 2024
Additions during year
Revaluation
Disposals
At 5 April 2025
Depreciation:
At 5 Apr 2024
Charge for year
At 5 April 2025
Net book values:
At 5 April 2024
At 5 April 2025
**8. CREDITORS: amounts falling due within one year**
Creditors and accruals
Taxes and social security
**9. ANALYSIS OF NET ASSETS BETWEEN FUNDS**
Tangible fixed assets
Net current assets|**Fixtures, fittings**
**& equipment**
**£**
1,607
0
0
0
#
1,607
604
604
1,208
1,003
399
**2025**
**£**
-
-
-
**Unrest -**
**Rest -**
**2025**
**ricted**
**ricted**
**Total**
**£**
**£**
**£**
399
0
399
33,040
0
33,040
33,439
0#
33,439|**Total**
**£**
1,607
0
-
-|
|---|---|---|
|||1,607|
|||604
604|
|||1,208|
|||1,003|
|||399|
|||**2024**
**£**
-
-|
|||-|
|||**2024**
**Total**
**£**
1,003
34,617|
|||35,620|
Page 12
**SUSTAINABLE WALES** _**CYMRU GYNALIADWY**_
## _**NOTES FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 APRIL 2025**_
## **10.MOVEMENTS IN FUNDS**
|Restricted funds:
BAVO Youth Led Grants
BAVO/WCVA Covid-19 Relief Grant
Postcode Lottery Grant
Total restricted funds
Unrestricted fund:
General fund
Total funds|**At**
**Incoming**
**Outgoing**
**Transfers**
**Transfer**
**06 04 2024**
**resources**
**to unrestricted**
**(Depreciation)**
**£**
**£**
**£**
**£**
240 - - - 240
164 - - - 164
2,079 - 2,079 - -
**resources**
**(before**
**depreciation)**|**At**
**05 04 2025**
**£**
-
-
-|
|---|---|---|
||2,484 - 2,079 - 404|-|
||33,136 6,438 5,935 - 199|33,439|
||35,620 6,438 8,014 - 604|33,439|
## **11 RELATED PARTY TRANSACTIONS**
During the year, all transfers made to trustees in respect of project activities, were arrived at strictly on an arm's length basis.
## **12 CORRECTIONS**
Page 13