BULLINGDON COMMUNITY ASSOCIATION
TRUSTEE ANNUAL REPORT: APRIL 2022 – MARCH 2023
Address: The Community Centre, Peat Moors, Headington, Oxford, OX3 7HS
Trustees: C Perks, F Holliday, B Bryant, S Dawe, H Dawe, R Bryant, N Barber, T Kimber, C Gundry, P Kennedy, T Crook.
Structure, Government, Management
During the year covered by this report the BCA changed from being an unincorporated charity to being a Charitable Incorporated Organization ( CIO ) – registration number 1200270. One of the advantages of becoming a CIO is that the trustees now have ‘limited liability’ for the financial affairs of the charity. The governing document for the Bullingdon CIO is based on a model constitution produced by the Charity Commission. Trustees are elected at the AGM.
Review of Year
It has been an eventful and memorable year for the BCA. By the spring of 2022 the building of the new community centre was well underway and was completed, with relatively few hitches, by the end of November. Throughout the process BCA trustees were in regular communication with the staff of the City Council, Oxford Direct Services and Jessop and Cook, the architects for the project. Trustees and Andrea Placidi, our consultant from Brookes University, attended several meetings about the layout and internal design of the building.
We received the keys for the new centre at a well - attended informal event on the 16th December and the centre opened for use by groups and lets in early January 2023. On the 3[rd] of March the BCA held an ‘open’ afternoon which was attended by sixty local residents
and members of community groups. The feedback we received was very positive, with everyone being impressed by the look and design of new building.
Three months after the opening fifteen groups and activities were using the community centre on a regular basis, ten of which had used Bullingdon before the redevelopment and the COVID lockdowns. Amongst the groups which did not return was Orinoco, which we had assumed would come back to use the rear hall. Orinoco had been based at the centre since the early 2000s. The new regular lets include NHS Health Checks, Citizens Advice Oxford and classes run by Ruskin College. In addition to these lets there has been a significant demand to hire the community centre for children’s parties and social events at the weekends. The income generated by regular and one off lets has begun to recoup the income which Bullingdon lost during the nearly three years when we were closed for the COVID lockdowns and the redevelopment. In addition to the income from lets we have also received, over the last year, £10,000 in grant awards from the County Councillor Community Fund ( Councillor Liz Brighouse ) £6,000, the Connected Communities Fund ( County Council ) £3,000 and the Community Impact Fund ( City Council ) £1,000.
Over the year the trustees met on a monthly basis and sub - groups worked on a range of issues, including the setting up of a new web - site, devising a new system for handling bookings and the negotiations with the City Council over a new lease for the community centre. The web – site has been operating since the end of 2022 and is proving to be a very positive asset. The lease negotiations were completed in the late spring and key features included a 25 year lease and a ‘peppercorn’ rent. The BCA continued to make representations on planning issues ( eg; HMOs ) and trustees participated in the meetings of the Wood Farm Health and Well –
Being Partnership and the City Council meetings with Oxford community centres.
During the year Otis Williams took over from Pat White as the caretaker for Bullingdon. Our thanks to Pat for her many years of dedicated service to Bullingdon and the local community. Otis’s role has now expanded to ‘Buildings Manager’ and includes handling the bookings for one off lets. He has made a major contribution to helping to get the new centre up and running.
Future challenges include making, in the absence of Orinoco, the most effective use of the rear hall and recruiting some younger trustees onto the management committee. Like many small voluntary organisations we need leadership renewal.
Acknowledgements
Thanks to the trustees for their work over the year.
Thanks to the volunteers who run and organize groups at the community centre.
Thanks to Andrea Placidi for his advice and support.
Thanks to Councillors Linda Smith, Ajaz Rehman, Liz Brighouse, Susan Brown and Mark Lygo for their support.
Thanks to City Officers Hagen Lewisman, Phil Jones and Val Churchill for their advice.
Finally, thanks to the staff of Jessop and Cook and Oxford Direct Service for keeping us well informed during the building of the new centre.
Richard Bryant, Secretary, BCA
July 2023.
BULLINGDON COMMUNITY ASSOCIATION
Income and expenditure Account and Balance Sheet 31/03/2023
41 BULAN ROAD HEADINGTON OXFORD OX3 7HU
BULLINGDON COMMUNITY ASSOCIATION
ACCOUNTS
FOR THE YEAR ENDED 31/03/2023
CONTENTS
| Page | |
|---|---|
| Report of the Accountants | 2 |
| Approval statement | 3 |
| Balance Sheet | 4 |
| Income and Expenditure Account | 5 |
| Notes to the Accounts | 6 |
page 1
BULLINGDON COMMUNITY ASSOCIATION
ACCOUNTANTS' REPORT FOR THE YEAR ENDED 31/03/2023
In accordance with the engagement letter dated , we have compiled the financial statements of as set out on pages 1 to 6 inclusive from the accounting records and information and explanations you have given to us.
The financial statements have been compiled on the accounting basis set out in note 1 to the financial statements. The financial statements are not intended to achieve full compliance with the provisions of UK Generally Accepted Accounting Principles.
This report is made to you, in accordance with the terms of our engagement. Our work has been undertaken so that we might compile the financial statements that we have been engaged to compile, report to you that we have done so, and state those matters that we have agreed to state to you in this report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than , for our work, or for this report.
We have carried out this engagement in accordance with technical guidance issued by the AAT and have complied with their ethical guidance.
You have approved the financial statements for the year ended 31/03/2023 and have acknowledged your responsibility for it, for the appropriateness of the accounting basis and for providing all information and explanations necessary for its compilation.
We have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the financial information.
...................................................
Martin & Fahy Accountants LLP 7 Milbanke Court Milbanke Way Bracknell Berkshire RG12 1RP
page 2
BULLINGDON COMMUNITY ASSOCIATION
APPROVAL STATEMENT FOR THE YEAR ENDED 31/03/2023
We approve the financial statements on pages 1 to 6 attached and confirm that we have made available all relevant records and information for their preparation and authorise their submission to the HM Revenue and Customs.
................................................
Dated
page 3
BULLINGDON COMMUNITY ASSOCIATION
| BALANCE SHEET AT 31/03/2023 Notes Fixed assets: Tangible assets 2 Current assets: Other debtors Cash at bank Cash in hand Current liabilities: Other creditors Net current assets Capital: At 01/04/2022 Net deficit |
2,200 44,449 10 46,659 540 540 2,523 |
2023 £ 5,704 46,119 51,823 54,346 2,523 51,823 |
- 53,266 61 53,327 522 522 11,544 |
2022 £ 1,542 52,805 |
|---|---|---|---|---|
| 54,347 | ||||
| 65,891 11,544 |
||||
| 54,347 |
page 4
BULLINGDON COMMUNITY ASSOCIATION
PROFIT AND LOSS ACCOUNT FOR THE YEAR ENDED 31/03/2023
| Sales Direct expenses Gross profit Advertising and sales promotion Rates inc water/sewerage Insurance Heat and light Container hire Caretaker/Cleaner wages Repairs and renewals Website & computer costs Accountancy fees Consultancy fees Stationery & office supplies Telephone Subscriptions Depreciation Net loss |
418 418 504 261 985 - 1,030 3,490 2,022 3,358 540 800 413 165 25 3,237 |
2023 £ 14,725 418 14,307 16,830 (2,523) |
- - 68 368 907 977 2,097 2,944 627 - 522 - - - 164 4,830 |
2022 £ 1,960 - |
|---|---|---|---|---|
| 1,960 13,504 |
||||
| (11,544) |
page 5
BULLINGDON COMMUNITY ASSOCIATION
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31/03/2023
1. BASIS OF ACCOUNTING
The financial information has been prepared on a going concern basis and under the historical cost convention. The financial information is not intended to achieve full compliance with UK GAAP.
2. TANGIBLE FIXED ASSETS
| 2. TANGIBLE FIXED ASSETS | ||
|---|---|---|
| Cost At 01/04/2022 Additions At 31/03/2023 Depreciation At 01/04/2022 For the year At 31/03/2023 Net Book Amounts At 31/03/2023 At 31/03/2022 |
Fixtures and Fittings £ 39,147 7,399 46,546 37,605 3,237 40,842 5,704 1,542 |
Total £ 39,147 7,399 |
| 46,546 | ||
| 37,605 3,237 |
||
| 40,842 | ||
| 5,704 | ||
| 1,542 |
page 6