## BULLINGDON COMMUNITY ASSOCIATION TRUSTEE ANNUAL REPORT: APRIL 2022 – MARCH 2023 Address: The Community Centre, Peat Moors, Headington, Oxford, OX3 7HS Trustees: C Perks, F Holliday, B Bryant, S Dawe, H Dawe, R Bryant, N Barber, T Kimber, C Gundry, P Kennedy, T Crook. Structure, Government, Management During the year covered by this report the BCA changed from being an unincorporated charity to being a Charitable Incorporated Organization ( CIO ) – registration number 1200270. One of the advantages of becoming a CIO is that the trustees now have ‘limited liability’ for the financial affairs of the charity. The governing document for the Bullingdon CIO is based on a model constitution produced by the Charity Commission. Trustees are elected at the AGM. Review of Year It has been an eventful and memorable year for the BCA. By the spring of 2022 the building of the new community centre was well underway and was completed, with relatively few hitches, by the end of November. Throughout the process BCA trustees were in regular communication with the staff of the City Council, Oxford Direct Services and Jessop and Cook, the architects for the project. Trustees and Andrea Placidi, our consultant from Brookes University, attended several meetings about the layout and internal design of the building. We received the keys for the new centre at a well - attended informal event on the 16th December and the centre opened for use by groups and lets in early January 2023. On the 3[rd] of March the BCA held an ‘open’ afternoon which was attended by sixty local residents and members of community groups. The feedback we received was very positive, with everyone being impressed by the look and design of new building. Three months after the opening fifteen groups and activities were using the community centre on a regular basis, ten of which had used Bullingdon before the redevelopment and the COVID lockdowns. Amongst the groups which did not return was Orinoco, which we had assumed would come back to use the rear hall. Orinoco had been based at the centre since the early 2000s. The new regular lets include NHS Health Checks, Citizens Advice Oxford and classes run by Ruskin College. In addition to these lets there has been a significant demand to hire the community centre for children’s parties and social events at the weekends. The income generated by regular and one off lets has begun to recoup the income which Bullingdon lost during the nearly three years when we were closed for the COVID lockdowns and the redevelopment. In addition to the income from lets we have also received, over the last year, £10,000 in grant awards from the County Councillor Community Fund ( Councillor Liz Brighouse ) £6,000, the Connected Communities Fund ( County Council ) £3,000 and the Community Impact Fund ( City Council ) £1,000. Over the year the trustees met on a monthly basis and sub - groups worked on a range of issues, including the setting up of a new web - site, devising a new system for handling bookings and the negotiations with the City Council over a new lease for the community centre. The web – site has been operating since the end of 2022 and is proving to be a very positive asset. The lease negotiations were completed in the late spring and key features included a 25 year lease and a ‘peppercorn’ rent. The BCA continued to make representations on planning issues ( eg; HMOs ) and trustees participated in the meetings of the Wood Farm Health and Well – Being Partnership and the City Council meetings with Oxford community centres. During the year Otis Williams took over from Pat White as the caretaker for Bullingdon. Our thanks to Pat for her many years of dedicated service to Bullingdon and the local community. Otis’s role has now expanded to ‘Buildings Manager’ and includes handling the bookings for one off lets. He has made a major contribution to helping to get the new centre up and running. Future challenges include making, in the absence of Orinoco, the most effective use of the rear hall and recruiting some younger trustees onto the management committee. Like many small voluntary organisations we need leadership renewal. Acknowledgements Thanks to the trustees for their work over the year. Thanks to the volunteers who run and organize groups at the community centre. Thanks to Andrea Placidi for his advice and support. Thanks to Councillors Linda Smith, Ajaz Rehman, Liz Brighouse, Susan Brown and Mark Lygo for their support. Thanks to City Officers Hagen Lewisman, Phil Jones and Val Churchill for their advice. Finally, thanks to the staff of Jessop and Cook and Oxford Direct Service for keeping us well informed during the building of the new centre. Richard Bryant, Secretary, BCA July 2023. ## **BULLINGDON COMMUNITY ASSOCIATION** Income and expenditure Account and Balance Sheet 31/03/2023 41 BULAN ROAD HEADINGTON OXFORD OX3 7HU ## **BULLINGDON COMMUNITY ASSOCIATION** ## **ACCOUNTS** ## **FOR THE YEAR ENDED 31/03/2023** ## **CONTENTS** ||Page| |---|---| |Report of the Accountants|2| |Approval statement|3| |Balance Sheet|4| |Income and Expenditure Account|5| |Notes to the Accounts|6| page 1 ## **BULLINGDON COMMUNITY ASSOCIATION** ## **ACCOUNTANTS' REPORT FOR THE YEAR ENDED 31/03/2023** In accordance with the engagement letter dated , we have compiled the financial statements of as set out on pages 1 to 6 inclusive from the accounting records and information and explanations you have given to us. The financial statements have been compiled on the accounting basis set out in note 1 to the financial statements. The financial statements are not intended to achieve full compliance with the provisions of UK Generally Accepted Accounting Principles. This report is made to you, in accordance with the terms of our engagement. Our work has been undertaken so that we might compile the financial statements that we have been engaged to compile, report to you that we have done so, and state those matters that we have agreed to state to you in this report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than , for our work, or for this report. We have carried out this engagement in accordance with technical guidance issued by the AAT and have complied with their ethical guidance. You have approved the financial statements for the year ended 31/03/2023 and have acknowledged your responsibility for it, for the appropriateness of the accounting basis and for providing all information and explanations necessary for its compilation. We have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the financial information. ................................................... Martin & Fahy Accountants LLP 7 Milbanke Court Milbanke Way Bracknell Berkshire RG12 1RP page 2 ## **BULLINGDON COMMUNITY ASSOCIATION** ## **APPROVAL STATEMENT FOR THE YEAR ENDED 31/03/2023** We approve the financial statements on pages 1 to 6 attached and confirm that we have made available all relevant records and information for their preparation and authorise their submission to the HM Revenue and Customs. ................................................ Dated page 3 ## **BULLINGDON COMMUNITY ASSOCIATION** |**BALANCE SHEET AT 31/03/2023**
**Notes**
**Fixed assets:**
Tangible assets
2
**Current assets:**
Other debtors
Cash at bank
Cash in hand
**Current liabilities:**
Other creditors
**Net current assets**
**Capital:**
At 01/04/2022
Net deficit|2,200
44,449
10
46,659
540
540
2,523|**2023**
**£**
5,704
46,119
51,823
54,346
2,523
51,823|-
53,266
61
53,327
522
522
11,544|2022
£
1,542
52,805| |---|---|---|---|---| |||||54,347| |||||65,891
11,544| |||||54,347| page 4 ## **BULLINGDON COMMUNITY ASSOCIATION** ## **PROFIT AND LOSS ACCOUNT FOR THE YEAR ENDED 31/03/2023** |**Sales**
Direct expenses
**Gross profit**
Advertising and sales promotion
Rates inc water/sewerage
Insurance
Heat and light
Container hire
Caretaker/Cleaner wages
Repairs and renewals
Website & computer costs
Accountancy fees
Consultancy fees
Stationery & office supplies
Telephone
Subscriptions
Depreciation
**Net loss**|418
418
504
261
985
-
1,030
3,490
2,022
3,358
540
800
413
165
25
3,237|**2023**
**£**
14,725
418
14,307
16,830
(2,523)|-
-
68
368
907
977
2,097
2,944
627
-
522
-
-
-
164
4,830|2022
£
1,960
-| |---|---|---|---|---| |||||1,960
13,504| |||||(11,544)| page 5 ## **BULLINGDON COMMUNITY ASSOCIATION** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31/03/2023** ## **1. BASIS OF ACCOUNTING** The financial information has been prepared on a going concern basis and under the historical cost convention. The financial information is not intended to achieve full compliance with UK GAAP. ## **2. TANGIBLE FIXED ASSETS** |**2. TANGIBLE FIXED ASSETS**||| |---|---|---| |**Cost**
At 01/04/2022
Additions
At 31/03/2023
**Depreciation**
At 01/04/2022
For the year
At 31/03/2023
**Net Book Amounts**
At 31/03/2023
At 31/03/2022|**Fixtures**
**and Fittings**
**£**
39,147
7,399
46,546
37,605
3,237
40,842
5,704
1,542|**Total**
**£**
39,147
7,399| |||46,546| |||37,605
3,237| |||40,842| |||5,704| |||1,542| page 6