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2024-03-31-accounts

Purple Elephant Family Support CIO - Trustees’ Annual Report for the period 1[st] April 2023 to 31[st] March 2024

Charity registration number: 1200243

Objectives and Activities

Our charitable objectives are:

To relieve the needs of children and their families in Frome and the surrounding rural area arising from their additional needs, disability or social and economic disadvantage primarily through providing:

Main Activities

Purple Elephant runs services for families local to Frome who need support, through activities, events, weekly support groups, 1:1 work, befriending and signposting. Our five main services are Small Steps, the Toy Library (lending service and stay and play), family activities during school holidays, befriending service and the Children’s Festival project. In October 2023 we started a partnership project with Fair Frome where we run a supervised play area at some of their regular services.

The families we support face challenges including low income, additional needs and disabilities, poor mental and physical health, substance and domestic abuse, and may be displaced, living in temporary accommodation, have behavioural challenges or need parenting support.

The trustees have had regard to the guidance issued by the Charity Commission on public benefit when planning and delivering our services.

Contribution made by volunteers

We are lucky to be supported by a number of loyal volunteers, notably in the befriending service and the Toy Library. The Children’s Festival is supported by several helpers. We couldn’t run our services without them and we are grateful for their contribution.

Achievements and Performance

We have continued to deliver our five core services together with ad hoc projects as appropriate and have developed our existing partnership with Fair Frome by becoming involved in their regular services, running supervised play areas for children. At the end of the period we:

The impact of our services on families in their words.

“A real sense of community... just wandering and following the kids as they go to places, it’s really good. Free food, lots to play with. Awesome.” Children’s Festival 2023.

“I just wanted to say thank you for all that you do, it’s been so helpful having this going on over the summer, otherwise we would be inside all the time.” Summer holiday activities 2023.

“I’ve done things like cooking, arts and crafts, science stuff... it’s good to have an open mind talking to people you don’t know... to be honest it’s changed my life. It’s made me who I am.” Young trainee.

Trustees and staff met in January 2024 to set our Service Plan for the next 2 years which included the following 6 priorities:

  1. Secure additional fundraising capacity including raising awareness of our services.

  2. Establish a youth club for the 8 to 13 year old age group.

  3. Expand our offer during school holidays.

  4. Secure additional volunteers for all areas of service provision and within PE structure.

  5. Focus on coproduction, including families’ input when shaping services.

  6. Future proofing - anticipating future needs, opportunities and pressures.

Financial Review

Our focus over the period was on consolidating our new structure and starting the youth club. We secured a good level of income and had a healthy balance at the end of the reporting period of £102,655.

Our principal source of funds was from grants from various sources including the National Lottery Community Fund and Government or local authority sources. Trustees identified the need to diversify our funding strategy in the future.

We approved a reserves policy in April 2023, which will assist us when planning and explaining our approach to stakeholders. We appointed an Office and Finance Coordinator at the end of the period, which has allowed us to formalise our financial matters and improve business continuity.

Our free reserves at the end of March 2024 were £22,431; restricted/designated funds were £80,224.

Structure, Governance and Management

Purple Elephant Family Support is a CIO governed by a Foundation Model Constitution.

During the period we welcomed 3 new trustees and 2 stood down. Trustees met bimonthly. The Service Manager and finance advisor attended the meetings.

Purple Elephant runs some of its services in partnership with other organisations, notably the family activities during school holidays, which are run together with Fair Frome.

Reference and Administrative details

Charityname Purple Elephant FamilySupport CIO
Registered charitynumber 1200243
Charity’s principal address Cheese and Grain, Justice Lane, Frome, Somerset BA11 2HU

Names of the charity trustees who manage the charity during the period:

Sue Willis - stood down in July 2023 (chair and Service Manager), Helen Fielden, Tracey Ashford - stood down in July 2023, Cath Puddick (Secretary), John Clarke, Bob Ashford, Rachel Griffin (chair), Karen Stewart.

There were no corporate trustees and no trustees holding title to property belonging to the charity.

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

----- Start of picture text -----
Signature(s)
Helen Fielden
Full name(s) Rachel Griffin
Position (eg Secretary, Chair Trustee
Chair, etc)
Date
12.12.24
----- End of picture text -----

Registered Charity number 1200243

Purple Elephant Family Support (Charity)

Unaudited Report and Accounts

31 March 2024

Purple Elephant Family Support (Charity) Report and accounts Contents

Page
Charity information 1
Trustees' report 2
Profit and loss account 5
Balance sheet 6
Notes to the accounts 7

Purple Elephant Family Support (Charity) Charity Information

Trustees

R Griffin H Fielden R Ashford J Clarke C Puddick K Stewart

Accountants

Delphi Accounting Ltd Unit M6 Frome Business Park Manor Road Frome Somerset BA11 4FN

Registered office

Cheese & Grain Market Yard, Justice Lane Frome Somerset BA11 1BE

Registered charity number 1200243

1

Purple Elephant Family Support (Charity) Registered charity number: 1200243 Trustees' Report

The trustees present their report with the financial statements of the charity for the year ended 31 March 2024.

The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019).

We saw a change to the board of trustees during the period and now have 6 trustees in place. We also increased our regular volunteers to 23, who support service provision.

We've continued to run our core services to support children and families with their challenges, including the Toy Library (stay and play sessions and lending services), Small Steps parenting support (twice weekly support group and 1:1 work), child befriending, family activities during each school holiday period, and the Children's Festival which is codesigned with young people. We have also strengthened our partnership with Fair Frome and support a number of their services. We had around 170 families regularly accessing our services.

We note, £60,828 of expenditure was transferred to Fair Frome as part of a partnership grant. This relates to the £101028 income from Somerset Council on 28th December 2023.

Registered charity number

1200243

Trustees

The following persons served as trustees during the year:

R Griffin H Fielden R Ashford J Clarke C Puddick K Stewart

This report was approved by the board on …....2nd December 2024......................................... and signed on its behalf.

R Griffin Trustee

2

Purple Elephant Family Support (Charity) Registered charity number: 1200243 Independent Examiner's Report

Independent Examiner's Report to the Trustees of Purple Elephant Family Support (Charity)

I report to the charity trustees on my examination of the accounts of Purple Elephant Family Support (Charity) for the year ended 31 March 2024.

Responsibilities and basis of report

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act")

I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity.

Independent examiner's statement

Since your charity's gross income did not exceed £250,000, there is no requirement for your examiner to be a member of a listed body. I can confirm that I am qualified to undertake the examination. Also I am a registered member of CIMA (Chartered Institute of Management Accountants) which is a listed body on the Charity Commission panel.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records; or

  2. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independant examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Delphi Accounting Ltd Chartered Tax Advisers Unit M6 Frome Business Park Manor Road Frome Somerset BA11 4FN

….............................................. Simon Williams FCMA CTA

3

Purple Elephant Family Support (Charity) Statement of Financial Activities for the year ended 31 March 2024

Income and Endowments
Charitable expenses
Restricted funds
Net income
Movement for the financial year
2024
£
239,368
(183,773)
52,533
108,128
108,128
2023
£
56,502
(42,484)
38,512
52,530
52,530

4

Purple Elephant Family Support (Charity) Registered number: 1200243 Balance Sheet as at 31 March 2024

Notes
Fixed assets
Tangible assets
2
Current assets
Cash at bank and in hand
Net current assets
Net assets
Funds
Unrestricted Funds
Restricted Funds
7
Total funds
102,655 2024
£
5,473
102,655
108,128
36,387
66,871
103,258
52,198 2023
£
332
52,198
52,530
12,552
38,512
51,064

The financial statements were approved by the members of the committee and authorised for

issue on date of 14th November 2024, and approved date of 2nd December 2024 and are signed on their behalf by;

R Griffin Trustee Approved by the board on …..............................................

5

Purple Elephant Family Support (Charity) Movement in Funds for the year ended 31 March 2024

Donations
Grant Income
Other income
Restricted funds
Total Income
Resources Expended
Charitable Activities
Charitable expenses
Total Resources Expended
Net Income for the year
Reconciliation of Funds
Total Fund Brought Forward at 1st Apr 2023
Total Fund Carried Forward at 31st Mar 2024
Unrestricted
Funds
2024
£
25,139
2,000
2,243
-
Restricted
Funds
2024
£
-
-
-
209,986
Total
2024
£
25,139
2,000
2,243
209,986
29,382 209,986 239,368
29,382 209,986 239,368
(5,547) (181,627) (187,174)
(5,547) (181,627) (187,174)
23,835 28,359 52,194
12,552 38,512 51,064
36,387 66,871 103,258

6

Purple Elephant Family Support (Charity) Notes to the Accounts for the year ended 31 March 2024

1 Accounting policies

Basis of preparation

The financial statements of the charity, which is a public benefit entity under FRS102, have been prepared in accordance with the Charities SORP (FRS102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standars applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on a cash basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Grants offered subject to conditions which have not been met at year end date are noted as a commitment but not accrued as expenditure.

Tangible fixed assets

Tangible fixed assets are measured at cost less accumulative depreciation and any accumulative impairment losses. Depreciation is provided on all tangible fixed assets, other than freehold land, at rates calculated to write off the cost, less estimated residual value, of each asset evenly over its expected useful life, as follows:

Fixtures, fittings, tools and equipment

25% straight line basis

Trustees Remuneration

There were no trustees' remuneration or other benefits for the period ended 31 March 2023.

There were no trustees' expenses paid for the period ended 31 March 2023

2 Tangible fixed assets

Cost
At 1 April 2023
Additions
At 31 March 2024
Plant and
machinery
etc
£
443
7,002
7,445

7

Purple Elephant Family Support (Charity) Notes to the Accounts

for the year ended 31 March 2024

Depreciation
At 1 April 2023
Charge for the year
At 31 March 2024
Net book value
At 31 March 2024
At 31 March 2023
111
1,861
1,972
5,473
332

8

Purple Elephant Family Support (Charity) Notes to the Accounts

for the year ended 31 March 2024

3 Other information

Purple Elephant Family Support (Charity) is a charity registered with the charity commission in England and Wales. Its registered office address is:

Cheese and Grain

Market Yard, Justice Lane Frome

Somerset BA11 1BE

9

Purple Elephant Family Support (Charity) Detailed statement of financial activities for the year ended 31 March 2024

This schedule does not form part of the statutory accounts

Income and Endowments
Charitable expenses
Restricted funds
Operating surplus
Net Income/(Expenditure)
2024
£
239,368
(183,773)
52,533
108,128
108,128
2023
£
56,502
(42,484)
38,512
52,530
52,530

10

Purple Elephant Family Support (Charity) Detailed statement of financial activities for the year ended 31 March 2024

This schedule does not form part of the statutory accounts

Income and Endowments
Grant income
Donations and gift aid
Other income
Restricted funds
Administrative expenses
Employee costs:
Wages and salaries
Staff training and welfare
General administrative expenses:
Project costs
Sub-contractor / Activity providers
Equipment and resources
Subscriptions
Insurance
Software
Depreciation
Sundry expenses
Legal and professional costs:
Solicitors fees
Advertising and PR
Other income
Restricted funds
2024
£
2,000
25,139
2,243
209,986
239,368
69,517
234
69,751
5,944
82,250
14,023
284
1,064
-
1,861
5,194
110,620
-
3,402
3,402
183,773
52,533
2023
£
2,500
4,899
13,814
35,289
56,502
23,051
105
23,156
7,961
6,574
1,422
484
912
31
111
238
17,733
480
1,115
1,595
42,484
38,512

11

Registered Charity number 1200243

Purple Elephant Family Support (Charity)

Unaudited Report and Accounts

31 March 2024

Purple Elephant Family Support (Charity) Report and accounts Contents

Page
Charity information 1
Trustees' report 2
Profit and loss account 5
Balance sheet 6
Notes to the accounts 7

Purple Elephant Family Support (Charity) Charity Information

Trustees

R Griffin H Fielden R Ashford J Clarke C Puddick K Stewart

Accountants

Delphi Accounting Ltd Unit M6 Frome Business Park Manor Road Frome Somerset BA11 4FN

Registered office

Cheese & Grain Market Yard, Justice Lane Frome Somerset BA11 1BE

Registered charity number 1200243

1

Purple Elephant Family Support (Charity) Registered charity number: 1200243 Trustees' Report

The trustees present their report with the financial statements of the charity for the year ended 31 March 2024.

The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019).

We saw a change to the board of trustees during the period and now have 6 trustees in place. We also increased our regular volunteers to 23, who support service provision.

We've continued to run our core services to support children and families with their challenges, including the Toy Library (stay and play sessions and lending services), Small Steps parenting support (twice weekly support group and 1:1 work), child befriending, family activities during each school holiday period, and the Children's Festival which is codesigned with young people. We have also strengthened our partnership with Fair Frome and support a number of their services. We had around 170 families regularly accessing our services.

We note, £60,828 of expenditure was transferred to Fair Frome as part of a partnership grant. This relates to the £101028 income from Somerset Council on 28th December 2023.

Registered charity number

1200243

Trustees

The following persons served as trustees during the year:

R Griffin H Fielden R Ashford J Clarke C Puddick K Stewart

This report was approved by the board on …....2nd December 2024......................................... and signed on its behalf.

R Griffin Trustee

2

Purple Elephant Family Support (Charity) Registered charity number: 1200243 Independent Examiner's Report

Independent Examiner's Report to the Trustees of Purple Elephant Family Support (Charity)

I report to the charity trustees on my examination of the accounts of Purple Elephant Family Support (Charity) for the year ended 31 March 2024.

Responsibilities and basis of report

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act")

I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity.

Independent examiner's statement

Since your charity's gross income did not exceed £250,000, there is no requirement for your examiner to be a member of a listed body. I can confirm that I am qualified to undertake the examination. Also I am a registered member of CIMA (Chartered Institute of Management Accountants) which is a listed body on the Charity Commission panel.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records; or

  2. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independant examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Delphi Accounting Ltd Chartered Tax Advisers Unit M6 Frome Business Park Manor Road Frome Somerset BA11 4FN

….............................................. Simon Williams FCMA CTA

3

Purple Elephant Family Support (Charity) Statement of Financial Activities for the year ended 31 March 2024

Income and Endowments
Charitable expenses
Restricted funds
Net income
Movement for the financial year
2024
£
239,368
(183,773)
52,533
108,128
108,128
2023
£
56,502
(42,484)
38,512
52,530
52,530

4

Purple Elephant Family Support (Charity) Registered number: 1200243 Balance Sheet as at 31 March 2024

Notes
Fixed assets
Tangible assets
2
Current assets
Cash at bank and in hand
Net current assets
Net assets
Funds
Unrestricted Funds
Restricted Funds
7
Total funds
102,655 2024
£
5,473
102,655
108,128
36,387
66,871
103,258
52,198 2023
£
332
52,198
52,530
12,552
38,512
51,064

The financial statements were approved by the members of the committee and authorised for

issue on date of 14th November 2024, and approved date of 2nd December 2024 and are signed on their behalf by;

R Griffin Trustee Approved by the board on …..............................................

5

Purple Elephant Family Support (Charity) Movement in Funds for the year ended 31 March 2024

Donations
Grant Income
Other income
Restricted funds
Total Income
Resources Expended
Charitable Activities
Charitable expenses
Total Resources Expended
Net Income for the year
Reconciliation of Funds
Total Fund Brought Forward at 1st Apr 2023
Total Fund Carried Forward at 31st Mar 2024
Unrestricted
Funds
2024
£
25,139
2,000
2,243
-
Restricted
Funds
2024
£
-
-
-
209,986
Total
2024
£
25,139
2,000
2,243
209,986
29,382 209,986 239,368
29,382 209,986 239,368
(5,547) (181,627) (187,174)
(5,547) (181,627) (187,174)
23,835 28,359 52,194
12,552 38,512 51,064
36,387 66,871 103,258

6

Purple Elephant Family Support (Charity) Notes to the Accounts for the year ended 31 March 2024

1 Accounting policies

Basis of preparation

The financial statements of the charity, which is a public benefit entity under FRS102, have been prepared in accordance with the Charities SORP (FRS102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standars applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on a cash basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Grants offered subject to conditions which have not been met at year end date are noted as a commitment but not accrued as expenditure.

Tangible fixed assets

Tangible fixed assets are measured at cost less accumulative depreciation and any accumulative impairment losses. Depreciation is provided on all tangible fixed assets, other than freehold land, at rates calculated to write off the cost, less estimated residual value, of each asset evenly over its expected useful life, as follows:

Fixtures, fittings, tools and equipment

25% straight line basis

Trustees Remuneration

There were no trustees' remuneration or other benefits for the period ended 31 March 2023.

There were no trustees' expenses paid for the period ended 31 March 2023

2 Tangible fixed assets

Cost
At 1 April 2023
Additions
At 31 March 2024
Plant and
machinery
etc
£
443
7,002
7,445

7

Purple Elephant Family Support (Charity) Notes to the Accounts

for the year ended 31 March 2024

Depreciation
At 1 April 2023
Charge for the year
At 31 March 2024
Net book value
At 31 March 2024
At 31 March 2023
111
1,861
1,972
5,473
332

8

Purple Elephant Family Support (Charity) Notes to the Accounts

for the year ended 31 March 2024

3 Other information

Purple Elephant Family Support (Charity) is a charity registered with the charity commission in England and Wales. Its registered office address is:

Cheese and Grain

Market Yard, Justice Lane Frome

Somerset BA11 1BE

9

Purple Elephant Family Support (Charity) Detailed statement of financial activities for the year ended 31 March 2024

This schedule does not form part of the statutory accounts

Income and Endowments
Charitable expenses
Restricted funds
Operating surplus
Net Income/(Expenditure)
2024
£
239,368
(183,773)
52,533
108,128
108,128
2023
£
56,502
(42,484)
38,512
52,530
52,530

10

Purple Elephant Family Support (Charity) Detailed statement of financial activities for the year ended 31 March 2024

This schedule does not form part of the statutory accounts

Income and Endowments
Grant income
Donations and gift aid
Other income
Restricted funds
Administrative expenses
Employee costs:
Wages and salaries
Staff training and welfare
General administrative expenses:
Project costs
Sub-contractor / Activity providers
Equipment and resources
Subscriptions
Insurance
Software
Depreciation
Sundry expenses
Legal and professional costs:
Solicitors fees
Advertising and PR
Other income
Restricted funds
2024
£
2,000
25,139
2,243
209,986
239,368
69,517
234
69,751
5,944
82,250
14,023
284
1,064
-
1,861
5,194
110,620
-
3,402
3,402
183,773
52,533
2023
£
2,500
4,899
13,814
35,289
56,502
23,051
105
23,156
7,961
6,574
1,422
484
912
31
111
238
17,733
480
1,115
1,595
42,484
38,512

11