Ukraine to Chilterns Charitable Incorporated Organisation Annual Accounts For the year ended 31 March 2026 Charity Number 1200220
CONTENTS PAGE Administrative Information Trustees Report Receipts and payments account Statement of Assets and Liabilities io Notes to the Atcounts li
ADMINISTRATIVE INFORMATION Charity Name: Ukraine to Chiltems Charitable Incorporated organisatn Charlty registration number.. I2220 Reglstered Office: Green Pastures Lower Road Loosley Row Princes Risborough Buckinghamshire HP27 OPF Trustees: Mrs Louisa Spearing (Chair} Mrs Olena Boboshko-Harbuz Mrs Caroline Gulliver ITreasurer) Mr Timothy Halliday (Secretary) Mrs Sarah Jakeman Mrs Elizabeth Thomas-Davies Mrs Tatiana Tverdokhlibova Dr Elizabeth Wager Mrs Nataliia Zagrebelna Bankers: National Westminster Web5Trte= ukraine2chilterns.com
Trustees. Report The Board of Trustees presents its Tru5tees' Report and financial statements for the year ended 31 March 2026. The fTrnancial statement5 have been prepared in accordance with the èccounting policies set out in note I to the accounts and comply with the Chari5 constitution and the requirements of the Charities Act 2011. Airns and Objettives The objects of the Charity are twofold- To relieve the needs of Ukrainians granied refugee status under the Homes for Ukraine scheme and their hosts in Printes Risborough, Loosley Row, Lacey Green, Speen and other nearby villages in the South Buckinghamshire Chilterns area. by the provision of practical and financial assistance, advice and supporL The provision of facilities for treation or other leisure time occupation with the object of improving the conditions of life of those person5 who are Ukrainian refugees in this country under the Homes for Ukraine scheme. Review of achievements As we mark the fourth annFversary of the Ukraine to Chilterns charity. we reflect on a year of continued support, creativity, and community resilien. Our mission to help Ukrainian refugees and their host families in Buckir)ghamshire and the Chilterns remains as vital as ever, and our network of volunteers. partners, and supporters continues to 8row. Regular Activitles and Support CreutiTve Con¥ernitiTon Meetings Our monthly Creative Conversation sessK)ns, held at The Dairy, Culverton Farm, continue to provide an imwrtant opportunity for Ukratnian guests and local residents to come together in a welcoming and supportive environment. Held on the last Saturday of each month, these sessions use art, conversotion, and shared experiences io foster friendship, understanding, and community integration. During the year. participants worked collaboratively on a comwnunity quilting project. creating a hanging that 5ymboli5es the coming together of our two communities. The projert celebrates the resilience of our Ukrainian guests, the friendship5 that have developed. and the positive impact of acceptance, kindness. and mutual support. Maker ond Fixer Workshops Our Maker and Fixer workshops. held on the third Sunday of each month at The Dairy. continue to brrng together people of all ages to learn. create, fepair. and share practical ski115. These hands-on sessions promote community engagement. confidence-buildin& and social connection while entouraging participants to support one another through shared activities. Practical Help and Guidance Ukrainion RepentotiOn on the Trustee Boord During the year, we expanded our Trustee Board to include a third Ukrainian trustee. We believe it is essential that those directly afferted by the issues the charity seeks to address play an active role in
shaping its direction and activities. Their lived experience and understanding of ihe challenges facing Ukrainian families in the UK help ensure that our support remains relevant. effettive, and responsive to changing needs. We have also irwested in the development of our Ukrainian trustees. Two of our Ukrainian trLSStees have undertaken trainin8 to become the charity's Safeguarding Leads, strengthening the Board's capacity to support benefKiaries and fulfil its safeguarding responsibilities. In addition, they have successfully completed Food Hygiene trainin& enabling them to support the charity's community events and activities safely and effectively. The charity has fun(led this training as part of its commitment to building the skills, confidence, and leadership capacity of those within the Ukrainian community, ensuring that beneficiaries are empowered to contribute fully to the charity's governance and future development. Vi50 Extenslon Support A significant area of activity during the yearcontinued to be supporting Ukrainian families through the process of visa extensions. The changing immigration landscape has created uncertainty for many families, and we have provided information. practical guidance, and individual support to help them navigate the process. We have also organised meetings for snsorS to help them understand how best to SUPPOrt their guest5 throvgh visa extensions and the transition to independent accommodation. We are currently developing a guidance document for sponsors, drawing on information provided by Buckinghamshire Council and the experiences of familie5 who have successfully completed this process. InJ0MtIOn ond Signposting The charity continues to provide uFktO-date information and signposting to services relating to education, healthcare, employment. housing, and other areas of support. We are continuing to develop and improve our website to ensure information remains accessible and refletts evofving government policies and guidance affecting Ukrainian guests and sponsors. Clothes Barn Our Clothes Barn remains a highly valued resource for Ukrainian families. Operated by a dedicated team of volunteers and housed in premises generously provided free of charge, it offers access to donated and new clothing, footwear, and essential items. Families are able to browse, try on, and select suitable items in a welcoming environment. The Clothes Barn continues to provide practical a5515tance while helping to reduce financial pressures on families settling into life in the UK. Financial Support: Grants and Opportunities Educatlortol Und Extrnrrk10rGrnts The charity continues to provide grants to support children's education, wellbein& and social inteEration. These grants have enabled access to educational resources, school activities, extracurricular clubs, and enrichment opportunities. We have also continued to offer 'Moving On" grants to support Ukrainian adults as they establish independent lives within the community. We are grateful for the support of local charitable organisatrons. particulady the Rotary Club of Princes Risborough, whose generosity enabled two Year 7 Ukrainian students to attend an outward-bound residential enrichment programme scheduled for July 2026. Famify Artivities ond Social Events
In February 2026, the charity organised and supported a special commemorative service at St Mary's Church, Princes Rislx)rough. marking the anniversary of the war in Ukraine. The seIce brought together member5 of the Ukrainian community. local residents. sponsors, community stakeholders, and civic representatives in an act of remembrance, solidarity. and hope. The event featured a nLsmber of moving readings. musical perfomances, and personal reflections, highlighting both the ongoing impact of the conflict and the resilience of those affected by it. Following the service, guests attended a reception in the church hall, where food prepared and served by members of the Ukrainian commtjnity provided a further opportunity for fellowship and cultural exchange. The event was fully organised and funded by the charity and was widety regarded as a great success. It has now become an annual occasion, strengthening relationship5 between the Ukrainian and local communities while providing an important opportunity for reflection, support, and shared understanding. The charity maintains a visible presence at local community events and the town festivals throughout the year. Ukrainian guests have contributed significantly to these events through the preparation and sale of traditional food and handcrafted items, helping to celebrate Ukrèinian culture while r8i5ing awareness and filnds for the charity. A particular highlight of the year was the participation of three Ukrainian Buests in the International Women's Day event organised by Princes Risborough Town Council. They shared theÉr personal experiences of displacement, resilience. and rebuilding their lives in the UK. Their Stories demonstrated how detemination, community support, and opportunity can enable individuals and families to thrive despite significant adversity. These contributions have enriched our local community, and we are proud of the confidence, independente. and sense of belongin8 that many of our Ukrainian guests have developed durin8 their time with us. Financial Revlew The overall result for the year ended 31 March 2026 was a deficFt on the general fund of £5,244. Income was principally achieved through a combination of grants and donations. and we continue to be immensely grateful to all who support us. Expenditure has largely been by way of grants. bjth for Under 18s and adults as noted above. Unrestricted funds at 31 March 2026 amounted to £3,208 with a further £1.353 being held in restr4Cted funds. All funds are held at Naiional We5tmiiTrster Bank. Reserves Policy The Trustees èlm to maintain free reserves in unrestrirted funds of at least £l,IXM). The Trustees tonsider that this level will provide sufficient funds to respond to applications for grants and ensure that welfare support and governance costs can be covered. Looking Ahead The need for our support remains as pressing as ever, with the war in Ukraine conlinuing and families facing ongoin8 challenges. We are proud of the stron& supportive community we have built together. and we remain committed to providing prartical help, creative opportunities. and a warm welcome to We are deeply grateful to our trustees, volunteers. donors, and partners-your generosity and dedication make everythi we do possible. For more information, to get involved, or to support our work. please visit our website or contact us dirertly.
Strurture, Governance and Management Governing Document: The organisation is a charirable incorporated organisation registered as a charity on 31 August 2022 and governed by its Constitution. Charlty Trustees: The Trustees who held office at the end of the year under review are set out pa8e 3. The first charity Trustees, appointed on 31 Au8USt 2022. and their period5 of appointment were as follows= Louisa Spearing Ichairl Louise Brooks-usher {Sectary) Catherine Collet-Fenson Caroline Gulliver (Treasurer) Elizabeth Thomas-Davies His Honour Christopher Tyrer DL 4 years 4 years 3 year5 3 year5 2 years 2 years Mrs Elizabeth Thomas-Davies was reappointed as a Trustee on 31 August 2024 for a period of 3 years His Honour Christopher Tyrer DL was reappointed as a Trustee on 31 August 2024 for a period of 3 years and resigned on 2 February 2025 Mrs Caroline Gulliver was reappointed as a Trustee on 31 August 2025 for è period of 3 years Mrs Catherine Collet-Fenson resigned as a Trustee following the conclusion of her term of office on 30 Au8lJSt 2025. Mrs Louise Brooks-usher resigned as a Trustee on 21 November 2024 New trustees are appointed by the existing trustees having regard to skills, knowledge and experience needed for effective administration of the CIO. New trustees serve for a period of three years after which they may put themselves forward for re-appointment. Trustees appointed during the year and their date of appointment were as follows.. Timothy 13n Halliday Sarah Jakeman Tatiana Tverdokhlibova Elizabeth Wager 31 Ortober2025 31 October 2025 31 October 2025 31 Octobef 2025 The following Trustees resbgned during the year under review= Catherine Collet-Fen50n Marie-Louise Morley Rev Susan Hughes 30 August 2025 8 October 2025 300ttober 2025 Sarah Jakeman resigned as a Trustee on 3 June 2026. fimothy Halliday assumed the role of Secretary from the same date. The Trustees consider themselves as comprising the key management personnel of the Charity in charge of directing and controlling its activities and runnin8 and operating the Charlty on a day to day basis. All trustee5 give of their time f ely and no trustee rernuneration was paid in the year.
The Trustees consider that neither an audit nor an independent examination is required for this year under sertion 144 of the Charities Act 2011 as the gross income of the charity is less the £25,IxJo. Mrs Louisa Spearing CHAIR ofTRUSTEES
Ukraine to Chllterns Charitable Incorporated Organisation Receipts and Payments Account for the year ended 31 March 2026 Year ended 31 Mar¢h 2026 General Restricted Total Funds Funds Year ended 31 March 2025 General Restricted Total Funds Funds RECEIPT5 Grants Donations Fundraising GiftAid Interest 3,5 106 315 3.5LKI 3,581 315 3.475 866 1,328 2,194 8CK) 135 2,801 800 135 4,129 67 3,988 67 7,463 3,475 1,328 Payments Individual grants Entertainment Goods and services Ukrainian business support Fundraising expenses 6.016 905 2,193 9.016 905 2,193 3.560 5LXI 174 74 1,775 5,335 500 174 74 118 9,232 118 12.232 4.308 1,775 6,083 Excess of receipts over payments 15.2441 475 14.769} 11.5071 14471 11.9541 Transfer between ftAnds 75 1751 Net funds at l April Net Funds at 31 March 8,452 3,208 878 1.353 9.330 4,561 9,884 8,452 1.400 878 11,284 9,330 Approved by the Trustees on xxxx 2026 and signed on their behalf by- Mrs Louisa Spearing CHAIR ofTRUSTEES
Ukraine to Chilterns Charitable Incorporated Organisation Statement of Asset and Liabilities as at 31 Mar¢h 2026 General Funds Restricted Funds Totsl Monetary Assets Natwest Business Current account 328 328 Natwest Business Reserve account 1.353 4,233 TOTAL 3,208 1,353 4,561 Statement of Asset and liabilities as at 31 March 202S GeneTrl Funds Restricted Funds Totsl Monetary Assets Natwest Business Current account 1,141 1.141 Natwest BLssiness Reserve account 7.311 205 7.516 Other monetary assets 673 673 TOTAL 8.452 878 9,330 io
Ukralne to Chilterns Charitable Incorporated Organisation Notes to the Accounts for the year ended 31 March 2026 Accounting Policie5 lal Basis of preparation and a5ses5ment of going concern The accounts have been prepared in accordance with the requirements of the Charities Act 2011 on a receipts and payments basis. Funds Restricted funds are funds which are to be used in accordance with specific restrictions imposed bv the donor or the Constitution. The movement in restricted funds durin8 the year were: 8alan¢e blf Receipts Payments Balance clf Film Night proceeds HGV Cat C Sicence 878 878 475 1,353 3.475 3,475 13.(Kl)I (3,0(N)I 878 Unrestricted funds comprise those funds which the Trustees are free to use for any purpose in furtherance of the charitable objects. Unrestricted funds include designated funds where the Trustees, at their discretion. create a fund for a specific purpose. There are currently no designated funds. There were no non-monetary assets, liabilities or provisions at 31 March 202612025: None) li